Executive Associate - Re-advertisement (Open To Tunisian Nationals Only)



Advertised on behalf of :

Location : TUNISIA
Application Deadline :02-Jul-19 (Midnight New York, USA)
Additional Category :Gender Equality
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
Arabic   English   French  

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women is mandated by the UN Security Council to lead on UN system-wide coordination on Women, Peace and Security, and to this end, UN Women has been working with governments, UN partners and civil society through the region to support women’s participation and influence at all levels of decision-making to prevent and resolve conflict and to address issues of extremism. Women across divides play a crucial role in mobilizing actors for inclusive peacebuilding through collective action and mediation at the formal and informal levels. Supporting them in mobilizing support and enhancing their voices can contribute to resuming and continuing peace dialogue in a more inclusive way.

Reporting to the Country Representative, the Executive Associate is responsible for providing a variety of executive administrative support to the UN Women Tunisia Country Representative maintaining full confidentiality in all aspects of assignment and, in close coordination with the Country Office (CO) management and staff, for managing the efficient flow of information and communications to ensure expeditious dissemination of information, timely action and compliance with established deadlines.


Duties and Responsibilities

Under direct supervision of the Country Representative, the Executive Associate is responsible for the following:

1. Provide executive support to the UN Women Country Representative:

  • Manage the UN Women Country Representative’s calendar, and schedule of appointments and meetings;
  • Arrange travel and hotel accommodations and other logistics for the UN Women Country Representative;
  • Maintain roster of CO contacts; update electronic mailing lists;
  • Answer and screen call for the Country Representative with tact and discretion;
  • Manage administrative files on the Country Representative’s mission travel and mission reports;
  • Research files collect information and organize materials to meet the Country Representative’s requests.

2. Provide administrative support to the UN Women Country Representative:

  • Undertake the logistical and administrative arrangements, to organize meetings, missions and other key events;
  • Prepare and assemble briefing materials and PowerPoint presentations for the Country Representative for meetings, missions and other key events;
  • Organize and monitor the office filing system;
  • Follow up with the Country Representative on deadlines and commitments.

3. Provide effective communication and information management support to the CO:

  • Facilitate flow of information and communication between the UN Women Country Representative’s Office and other units within or outside of UN Women; 
  • Review, prioritize and route correspondence to and from the UN Women Country Representative Office; take proactive follow-up action and keep the Country Representative informed; 
  • Respond to and/or direct inquiries to appropriate units for timely action/response; 
  • Prepare routine correspondence and interoffice circulars; review documents and reports to ensure spelling, punctuation and format are correct;
  • Maintain and organize up to date hard and electronic files for easy access and retrieval; ensure safekeeping of confidential materials;
  • Assist in the preparation and finalization of informal translations; act as interpreter as required.

4. Provide support to the Country Representative’s Office’s external relations activities:

  • Facilitate the Country Representative’s interaction with various external partners through written, verbal and electronic communication, and through collaborative and proactive relationships with counterparts and colleagues in partner offices;
  • Receive and greet high ranking officials/visitors;
  • Ensure protocol matters, receive high ranking visitors/officials, coordinate logistical arrangements related to visits.


Competencies

Core Values:

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Functional Competencies:

  • Ability to manage data/schedule, documents, correspondence, reports, and maintain protocol and information flow;
  • Good knowledge of administrative rules and regulations; 
  • Ability to perform work of confidential nature;
  • Ability to create, edit and present information in clear format, using appropriate IT functionality;
  • Excellent command of oral and written English and French;
  • Consistently approaches work with a positive, constructive attitude and works well as part of a team.


Required Skills and Experience

Education and certification:

  • Completion of secondary education is required;
  • Bachelor’s degree in business administration or public administration is an asset.

Experience:

  • At least 6 years of progressively responsible experience with administrative, secretarial, or programme experience;
  • Experience in the use of computer applications and software packages such as Microsoft Office, and web-based management systems;
  • Experience with the ATLAS system is an asset.

Language Requirements:

  • Fluency in English and French is required;
  • Knowledge of the other UN official working language is an asset.

Application:

  • All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from: http://www.unwomen.org/about-us/employment.
  • Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Make sure that you provide a valid email address for future communications.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW, and UNIFEM), which focused exclusively on gender equality and women's empowerment.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

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