Graphic Design Project Manager (Consultant-English), BERA CG (Re-advertised Ref # 84923)

Location : HQ New York
Application Deadline :01-Jul-19 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :Seven (7) months
Expected Duration of Assignment :Seven (7) months


This position is being re-advertised (ref: 84923); those applicants who have already applied need not re-apply

he Bureau of External Relations and Advocacy (BERA) is responsible for UNDP’s external relations and advocacy functions. The Bureau leads and supports the organization in cultivating, building and nurturing strategic relationships and alliances that are essential for advancing and successfully achieving the mission of UNDP. These relationships encompass a wide range and number of key constituencies and development partners, including: programme countries, existing and prospective donor countries/emerging economic powers, multilateral institutions such as the IFIs, the European Commission, civil society, the private sector, foundations, academia and think tanks, the wider UN system, various UN inter-governmental bodies, as well as global, regional and national media.

BERA comprises the Directorate, including a Strategy and Innovation Unit, and the following groups: Communications; Resource Partnerships and UN System Affairs. In addition, BERA has Representation Offices in five major donor cities: Brussels, Copenhagen, Geneva, Tokyo and Washington.

Within BERA, the Communications Group (CG) leads and manages external communications through strategy, media, digital communications, marketing, branding and global storytelling. The Marketing and Outreach Team in the CG manages UNDP’s brand, and creates marketing products and resources to promote UNDP and the Sustainable Development Goals (SDGs), ensuring that messages resonate and gather support from audiences that span from government decision-makers to the general public. The team also manages the online UNDP Shop, a fast-growing initiative that empowers people around the world to promote the SDGs.

Project Description 

Under the guidance and supervision of the Manager of the Marketing and Outreach Team, the Graphic Design Project Manager consultant will help plan and manage communications projects for UNDP, collaborating with team members across the CG including the Media Advocacy Team and the Digital and Online Team. The selected candidate is also expected to contribute with ideation and design using the standard software (InDesign, Photoshop, Illustrator, PowerPoint, etc.) for print and digital media.


Duties and Responsibilities

Scope of Work

Under the supervision of the Manager of the Marketing and Outreach Team, the Graphic Design Project Manager consultant will:

  • Act as the focal point for creative projects, liaising between internal clients and teams in the CG to maximize the impact of products;
  • Plan and define the scope of projects and define resources needed to complete projects on time, including timeline, budget and skillsets required;
  • Manage resources and coordinate with team members, both within the Marketing and Outreach Team and across other teams in the CG;
  • Maintain constant communications between the client and other team members to ensure everyone is informed throughout the project;
  • Design graphics, infographics, layout, visual design for a variety of print and digital products, including brochures, reports, newsletters, factsheets, presentation decks;
  • Contribute with the design of the Illustrated Annual Report, UNDP Executive Office Monthly Newsletter, partnership brochures for donor countries, Funding Compendium report, resource mobilization products, and other projects associated to the SDGs.
  • Provide graphic design support to products and promotions for the External Engagement plans on inequality, climate, migration and overall SDGs advocacy, including design of handouts, banners, marketing materials for launches and events;
  • Act as focal point of brand related queries and copywriting issues for internal and external audiences as needed.

Institutional Arrangement

The Graphic Design Project Manager Consultant will report to the Manager of the Marketing and Outreach Team. The consultant may be required to liaise with external vendors and printers.

Duty Station:

The consultant must be able to work in UNDP Headquarters located in New York, USA on a full-time basis.  No travel is envisaged for this assignment. Office space and a laptop computer will be provided.


A daily rate based on an all-inclusive daily fee. All-inclusive implies that all costs incurred by the Consultant are factored into the final amount submitted in the proposal.  Payments will be made upon submission of a certificate of payment request, at a schedule agreed based on deliverables indicating outputs achieved and days worked to be verified and cleared for payment by the supervisor.

UNDP reserves the right to rescind this agreement due to unsatisfactory performance by the contractor.



Corporate Competencies

  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Promotes the vision, mission and strategic goals of UNDP;
  • Treats all people fairly without favoritism;
  • Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment.

Technical Competencies:

  • Experience in managing creative projects, especially in advertising/creative agencies and design studios;
  • Experience in designing compelling visuals for social media, including infographics;
  • Ability to develop and maintain partnerships/relationships, including with clients, focusing on results for the client/partner and responding positively to feedback;
  • Ability to quickly switch between projects while keeping them on schedule and maintaining the quality of the deliverables;
  • Ability to handle multiple projects simultaneously and manage competing priorities;
  • Excellent oral and communication skills with analytic capacity and demonstrated ability to synthesize complex information in high quality graphics and in effective presentations to different audiences;
  • Expertise in graphic design software and cutting-edge technologies

Required Skills and Experience


  • Bachelor’s degree in Graphic Design, visual arts or similar field; a Masters degree in related field is considered an asset


  • Minimum of 5 years of relevant experience in Graphic Design work in agencies, studios, and/or in-house agencies- required;
  • Demonstrated experience skillfully using presentation software such as Adobe, InDesign, Illustrator, Power Point is required;
  • At least 2 years of proven experience managing marketing and/or communications projects projects is required;
  • Previous work experience within the UN System or similar organization is considered an asset


  • Fluency in written and spoken English. Working Knowledge of French or Spanish will be considered an asset

Application Procedure

The application package containing the following (to be uploaded as one file):

  • A brief description explaining why you consider yourself the most suitable candidate for the role which addresses the required qualifications and evaluation criteria particularly highlighting your ability to manage creative projects;
  • CV (P11 form will be requested of short-listed candidates), indicating all experience from similar projects and specifying the relevant assignment period (from/to), as well as the email and telephone contacts of at least three (3) professional references;
  • Copy or link to your portfolio showing a range of examples of your work in print and digital media

Incomplete applications will not be considered. Please make sure you have provided all requested materials.

Only Short-listed candidates will be asked by UNDP to submit the following:

Financial proposal - Duly completed Letter of Confirmation of Interest and Availability using template which will be provided by UNDP and includes the financial proposal which includes “all-inclusive (*)” daily fee

(*) “all-inclusive” implies that all costs (excluding mission travel) that could possibly be incurred by the Contractor are already factored into the final amounts submitted in the proposal

Incomplete applications will not be considered; please make sure you have provided all requested materials.

Evaluation process

The Evaluation panel will conduct a cumulative analysis in selecting the best candidate(s) weighted on the basis of 70% for technical expertise and 30% for the financial proposal.

Individual consultants will be evaluated using the Cumulative Analysis methodology.

When using this weighted scoring method, the award of the contract should be made to the individual consultant(s) whose offer has been evaluated and determined as:

  • Responsive/compliant/acceptable, and having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation;
  • Technical Criteria weight: 70%;
  • Financial Criteria weight: 30%.

Technical evaluation - Total 70% (100 points):

 Criteria for technical (desk) review

  • Proven experience in managing creative projects in advertising or in-house agencies, creative and/or design studios (40 points)
  • Strong portfolio showing consistent high-quality design examples of real projects in print and digital media (30 points)
  • Relevant educational and professional background (20 points)
  • Experience within UN System and/or similar organization (10 Points)

Only candidates obtaining a minimum of 70% (70 points) of the maximum obtainable points for the e technical evaluation will be considered for the Financial Evaluation.

Contract Award

Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.

Intellectual Property:

All information and designs pertaining to the assignment as well as outputs produced under this contract shall remain the property of the UNDP who shall have exclusive rights over their use. The products shall not be disclosed to the public nor used in whatever format without written permission of UNDP in line with the national and international copyright laws applicable

Annex1- General terms and conditions_ individual consultant (IC)


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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