UN Women: Special Assistant for the Deputy Executive Director for Normative Support, UN System Coordination and Programme Results

Advertised on behalf of :

Application Deadline :17-Jul-19 (Midnight New York, USA)
Type of Contract :FTA International
Post Level :P-4
Languages Required :
Duration of Initial Contract :1 year


UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women, and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

The Assistant Secretary-General (ASG) for Normative Support, UN System Coordination and Programme Results  leads the development of the strategies and work programme in the areas of policy development; operations, including programme management, oversight and implementation; normative support and UN System coordination and provides leadership and management guidance and oversight to the staff in these areas aligned with the vision of the ED and UN Women’s Strategic Plan.

The Special Assistant to the ASG for Normative Support, UN System Coordination and Programme Results will provide timely analytical information, coherent policy advice and will have a proven ability to work and act under pressure and with discretion in a sensitive and challenging environment. She/he has to have excellent communication and organization skills to manage the substantive and normative agenda.

Duties and Responsibilities

Provide coordination and liaison support to the Assistant Secretary General / Deputy Executive Director (ASG/DED):

  • Provide coordination and technical support to the ASG/DED in interactions with other UN entities by working closely with liaison staff of senior officials of those entities;
  • Process and/or prepare the ASG/DED’s participation in meetings and missions/key events;
  • Manage the ASG/DED’s agenda; evaluate and keep track of important events and, meeting and advise on priorities and critical meetings requiring his/ her presence; 
  • Liaise closely with Divisions, sections and field offices as well as key partners and stakeholders on workplans and commitments
  • Assist in the follow-up to meetings and corporate initiatives, including the preparation of relevant notes as appropriate;
  • Maintain close contacts with the Executive Director Office, and the Office of the DED/ASG for UN Coordination Normative Support and Programme Results and bring to the attention of the ASG/DED all matters requiring his/ her personal attention. Formulate options as to how those matters might be best handled and followed-up, as directed.

Provide technical support to the ASG/DED:

  • Provide substantive and support to the ASG/DED, including by the provision of sound policy inputs on issues as appropriate, to facilitate representation with UN Women staff;
  • Identify, research, analyze, prepare and/or organize information and briefing materials for the ASG/DED to facilitate decision-making and leadership in management strategic planning/review;
  • Prepare outline and finalize draft papers, speeches and talking points for the ASG/DED. Prepare briefing folders and research for all background paper, that are necessary for ASG/DED meetings. Provide editorial assistance by drafting, clearing and editing speeches, reports and correspondence; including the preparation of briefing documents, statements, papers, policies, etc.

Provide substantive knowledge management and reporting support:

  • Establish a system for the timely monitoring and analysis of feedback and synthesize results highlighting critical issues for the ASG/DED’s review and action;
  • Ensure the timely follow-up to the ASG/DED’s directives, including the effective dissemination of pertinent information to senior management and other relevant staff at Headquarters and in other offices;
  • Assist in meeting deadlines related to organizational reports.

Provide high level administrative and logistical support:

  • Participate with the ASG/DED in public official engagements such as signatures/ ceremonies and those in the UN Common System ensuring that liaison has been maintained within all the different sections in UN Women, determine if adequate representation is present and ensure all protocol arrangements are in place;
  • Provide support to the Senior Management Team (SMT) meetings and retreats, including preparation of agenda and minutes, ensuring the timely submission and circulation of relevant background documents and reports;
  • Manage the planning and organization of the ASG/DED’s official travel, including the timely preparation of official travel files and background documents by the relevant divisions and units as well as prepare or ensure the preparation of official travel reports.

Perform other official duties and special assignments which may be requested by the ASG/DED.

Key Performance Indicators:

  • ASG/DED’s participation in internal and external meetings are well prepared, on time on scope and as requested;
  • Quality and timeliness of technical inputs on documents as requested;
  • Quality of speeches and presentation materials;
  • Timely monitoring and analysis of feedback and quality synthesize results;
  • Strong collaboration with other offices;
  • Protocols are followed as needed and travel is organized in a timely manner.


Core Values:

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

Functional Competencies:

  • Strong planning, goal-setting, prioritization and organizational skills;
  • Excellent skills and substantive knowledge in gender equality and women's empowerment;
  • Demonstrated negotiating, cultural sensitivity and diplomatic skills;
  • Well-developed people management skills;
  • Ability to provide information, tools, resources to support work achievement;
  • Effectiveness orientation and pro-activity;
  • Ability to leverage information technology, executive information systems, management techniques and tools for optimal office performance;
  • Strong interpersonal skills;
  • Strong communication skills, both written and oral. excellent drafting skills with the ability to edit and clear reports, speeches and correspondences;
  • Strong analytical and problem-solving skills;
  • Demonstrate sensitivity, tact and diplomacy, comfortable with handling external relationships at all level;
  • Ability to Work in a highly pressured environment;
  • Strong sense of responsibility, confidentiality and accountability.

Required Skills and Experience


  • Master’s degree (or equivalent) in one of the following disciplines: social sciences, political science, international relations, business administration or management, public administration, or other related fields.


  • 7 years of relevant progressively varied responsible experience with international organizations;
  • Experience in the United Nations system will be an advantage;
  • Experience of working on gender equality, women's rights and international development cooperation will be an asset;
  • Experience in preparing speeches, presentations for senior management;
  • Previous experience in supporting head office management and coordination functions.


  • Written and oral proficiency in English is required;
  • Knowledge of another UN working language is desirable.


  • All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment Kindly note that the system will only allow one attachment. 


In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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