Antecedentes

1. preparing key policy, planning and prioritization documents for use by the Steering Committee, working groups and end-users; 
2. undertaking programme and project appraisals and providing recommendations for funding allocations to the Steering Committee;
3. undertaking monitoring reviews;
4. providing regular narrative reporting of progress of SRF-SS-funded programmes and projects; and
5. fulfilling the secretariat function to the Steering Committee.

Deberes y responsabilidades

• Liaise with and contribute to potential implementing agencies, participating UN Organizations and Non-governmental Organizations) regarding the preparation and updating of a planning framework for prioritized and coordinated interventions regarding recovery in Southern Sudan; 
•  Facilitate data and information compilation related to strategic planning responses to evolving situation in Southern Sudan, ensuring that such information is easily retrievable;
• Develop concept papers, reports and other documentation for the Steering Committee on overall planning, prioritization and review including capacity building issues;
• Assist the Head SRF TS organise workshops and meetings on strategic coordination and joint programming initiatives to be funded under the SRF-SS;
• Review, with input from the Monitoring Officer, the status of programmes and projects funded under the SRF-SS, assessing the relevance of and linkages amongst outputs to date, quantifying the target beneficiaries being reached including geographic and demographic distribution, ascertaining the implications of and trend in key constraints being faced, projecting the likely outcome and impact of interventions if current trends continue, and flagging new or emerging needs and opportunities for possible UNCT intervention particularly under joint programming;
• Maintain an updated database of donor funding flows and outstanding commitments to the SRF-SS;
• Produce “Funding Gap” analysis on region, sector, programme and project level;
• Assist the Head SRF-TS, in the preparation of reports and papers as required;
• Lead the process of documenting results-based best practices for all programme outputs and make available experiences to internal and external actors;
• Advise the Head SRF TS on appropriate Terms of Reference for any evaluation of the SRF-SS or any of its funded programmes or projects;
• Ensure that proposal pro-forma is responsive to the information needs of the Technical Secretariat and the Steering Committee in making decisions on suitability for funding;
• Advise and assist the Head SRF TS in establishing and maintaining an appropriate  logging system and database for all incoming proposals;
• Ensure that any guidelines and key reference documents are correctly drafted and user-friendly, and are updated, maintained and circulated as required;
• Assist the Head - SRF TS with any workshops on the SRF-SS proposals process and prepare, in consultation with the Head SRF -TS the procedures to be agreed and adopted by the working groups for assessing proposals
• Coordinate closely with and advise Participating UN Organizations and Non-governmental Organizations for the purpose of obtaining quality proposals, operating a “help-desk” as needed and clarifying procedures as requested;    Coordinate with the four thematic working groups on an agreed plan of review meetings (monthly / bi-monthly), to link into the planned schedule of SC meetings;
• Prepare, in consultation with the Head, Technical Secretariat, the procedures to be agreed and adopted by the working groups for assessing proposals;
• Receive and log incoming proposals, establish and maintain appropriate files and archives (both electronic including back-up, and hardcopy) for all communications relating to each proposal;
• Expedite the flow of proposal documents to members of each working group in a timely manner, so that they may be able to prepare for working group review meetings;
• Contribute to the vetting and reviewing of proposals with individual working groups as appropriate so as to ensure compliance with the scope, criteria and methods set out in the TOR of the Fund;
• Ensure requests for proposals for financing through the SRF-SS are consistent with the TOR of the Fund, and that there is consistency and transparency across proposals from all sources;
• Prepare summary minutes of each working group review meeting, noting decisions taken regarding proposals in front of the meeting, reasons for the decisions, next actions, and the outcome of any follow-up actions from before; 
• Inform each proposer of the status of their proposal (cleared to go forward to SC; returned with comments), and any actions required of the proposer;
• Review follow-up actions including revisions and re-submissions by proposers, and inform the individual working groups accordingly;
• Prepare a TS Clearance Sheet for those proposals that have been cleared by working groups and are in compliance with SRF-SS rules and regulations, and submit this to the Head- SRF TS;
• Maintain a status sheet of all proposals in chronological and thematic order – received / awaiting WG review / returned with comments / revised and awaiting TS or WG review / cleared for Steering Committee(SC) consideration / approved by SC for funding;
• Assist the Head - SRF TS, with the organization of the Steering Committee’s meetings, particularly with the preparation and circulation of proposal Clearance Sheets, and summary of responses to previous proposals returned with comments by either a working group or the Steering Committee itself;
• Expedite any follow-up required with the working groups, proposers, participating UN Organizations, and NGOs and their partners, on decisions taken by the Steering Committee;
• Assist the Head - SRF TS in the preparation of reports as required;
• Liaise regularly with key stakeholders as necessary to perform the above tasks; this may include field travel to facilitate increased coordination, information sharing and standardization.
• Perform other TS-related duties as assigned from time to time by the Head- SRF TS.

Competencias

• Good working knowledge of and exposure to rehabilitation and development issues; conceptual and analytical capacity to analyze programmatic and budgetary;
• Demonstrated problem-solving skills and ability to use sound judgment in applying technical expertise to reviewing proposals; ability to resolve complex issues/problems;
• Strong negotiating skills and ability to influence others to reach agreement;
• Ability to work under extreme pressure; good knowledge of institutional mandates, policies and guidelines pertaining to UN humanitarian  protection and  knowledge of the institutions of the UN system;
• Demonstrated ability to complete studies and to formulate conclusions/ recommendations;
• Ability to relate key issues including gender, environment, governance, to political, economic, social and human rights programmes in affected country/region.
• Commitment to Continuous Learning – Willingness to keep abreast of new developments in the field.
• Communications – Very good communication (spoken and written) skills, including the ability to convey concepts and recommendations to staff at various levels in stakeholder organizations, both orally and in writing, in a clear, concise style.
• Planning & Organizing – Ability to coordinate the work of others, in this case the working groups, work to tight deadlines and handle concurrent projects/activities.
• Technology Awareness – Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, spreadsheets, internal databases, Internet, etc.
• Teamwork – Very good interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Habilidades y experiencia requeridas

Education:       

• Masters Degree in public administration, economics, management, political or social science, or in a technical (e.g. engineering, earth sciences, etc.) or other relevant field; or an equivalent combination of relevant education and working experience in a related area.

• Minimum of  five  years of relevant professional experience, three years of which must be in the field of rehabilitation or development affairs and at least two years must be in crisis-affected or post-conflict countries.
• Knowledge of the UN common system and understanding of agency mandates.
• Strong interpersonal skills and ability to work under pressure and meeting deadlines.
• Ability to work with minimum supervision, with efficiency, competence and integrity with people of different national or cultural backgrounds.
• Experience in working with UN agencies, multilaterals, donors, NGOs and CSOs.
• Working experience in Africa, particularly in Sudan, would be an asset

Language Requirements:

• Fluency in oral and written English is essential; knowledge of Arabic would be an advantage.

Note:

Previous applicants who submitted their application need not to apply.