Programme Associate



Advertised on behalf of :

Location : Panama, PANAMA
Application Deadline :14-Jul-19 (Midnight New York, USA)
Additional Category :Management
Type of Contract :FTA Local
Post Level :GS-6
Languages Required :
English   Spanish  
Duration of Initial Contract :Un (1) año con disponibilidad a extensión

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women supports UN Member States as they set global standards for achieving gender equality, and works with governments and civil society to design laws, policies, programmes and services needed to ensure that the standards are effectively implemented.  UN Women priority areas focus on:

  • Leadership and political participation
  • Economic Empowerment
  • Ending Violence Against Women
  • Peace and security
  • Humanitarian action
  • Youth
  • Governance and national planning
  • Sustainable Development Goals
  • HIV and AIDS

The UN Women Regional Office for the Americas and the Caribbean is based in Panama and provides support to Programme Presence Offices, PPOs (Chile, Uruguay, Dominican Republic and Honduras) Multi-country Office, MCO (Barbados) and Country Offices (Cos) across the region (Bolivia, Brazil, Colombia, Ecuador, El Salvador, Guatemala, Haiti, Mexico and Paraguay). The Regional Office serves as liaison with government counterparts and strategic partners from all sectors including Civil Society Organizations across the region to implement UN Women’s mandate through normative frameworks, the UN System Coordination and the Programme implementation.

Reporting to the Deputy Regional Director, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations.  S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the RO, PPO’s, MCO, CO and UN Women HQs as required for resolving complex finance-related issues and exchange of information.


Duties and Responsibilities

 

1. Provide administrative and logistical support to the formulation and management of programmes

  • Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
  • Provide technical guidance to the Regional Office, PPO’s, MCO and COs and executing agencies, as required, on routine delivery and reporting of programme supported activities and finances;
  • Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
  • Review programme data from programmes/ projects for the Regional Office, PPO´s/MCO/CO/ website;
  • Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

2. Provide administrative support to the financial management of the Programme Unit

  • Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
  • Review financial reports; prepare non-PO vouchers for development projects;
  • Process payment for consultants;
  • Maintain internal expenditures control system;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas;
  • Assist in the preparation and follow up of cost-recovery bills in Atlas.

3. Provide administrative support to the Programme Unit

  • Undertake all logistical, administrative and financial arrangements for organization of meetings, workshops, events, and missions;
  • Make travel arrangements for the Programme Team, including travel requisitions and claims;
  • Prepare public information materials and briefing packets;
  • Assemble briefing materials and prepare power-point and other presentations;
  • Provide guidance and training to Programme Assistants as needed.

4. Provide administrative support to Resource Mobilization

  • Prepare cost-sharing and other agreements; follow up on contributions within the RO/PPO´s/MCO/CO’s resource mobilization efforts;
  • Organize, compile and process information from donors, RO/PPO´s/MCO/CO´s, and programme team, as inputs to various databases and documents;
  • Keep track of the Resource Mobilization Pipeline through the regular LEADS System monitoring and update;
  • Provide coordination support to donor reporting functions such as quality assurance, completeness and timely delivery of reports liaising with relevant parties


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Functional Competencies

  • Good knowledge of programme management;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to create, edit and present information in clear and presentable formats;
  • Ability to manage data, documents, correspondence and reports information and workflow;
  • Strong financial and budgeting skills;
  • Strong IT skills.


Required Skills and Experience

Education and certification:

• Completion of secondary education required.

• Bachelor’s degree in Economic Sciences, Business or Public Administration is an asset.

Experience:

• At least 6 years of progressively responsible experience in administration or programme management/support;

• Experience in working in a computer environment using multiple office software packages;

• Experience in the use of ATLAS is an asset;

• Experience in supporting a team.

Language Requirements:

• Fluency in English and Spanish is required

• Knowledge of French and/or Portuguese is an asset.

Application:

Applications consists of one attachment that include a completed and signed, UN Women Personal History Form (P11) together with an updated CV.  Applications without the completed P11 form will be treated as incomplete and will not be considered for further assessment. Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document. The electronic version of the P11 can be downloaded from the following website: http://www.unwomen.org/en/about-us/employment.

UN Women is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

If you are experiencing difficulties with online job applications, please contact jobs.help@undp.org.

Note 2:  Only short-listed qualified candidates will be contacted.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

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