Human Resources Associate



Advertised on behalf of :

Location : Bogotá, COLOMBIA
Application Deadline :17-Jul-19 (Midnight New York, USA)
Type of Contract :FTA Local
Post Level :GS-6
Languages Required :
Spanish  
Starting Date :
(date when the selected candidate is expected to start)
16-Sep-2019
Duration of Initial Contract :1 año

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

 

UN Women in Colombia in accordance with national priorities and international instruments for the protection of women's human rights, mainly the Convention on the Elimination of All Forms of Discrimination against Women (CEDAW), works to achieve substantive equality between men and women in all aspects of life, focusing on strengthening the leadership and political and economic empowerment of women and their right to a life free of violence, both in the context of conflict and outside this, as bases for a stable and sustainable peace. In this way, UN Women supports national efforts to make women beneficiaries and main actors in the sustainable development and construction of peace, democracy and security in Colombia.

 

Under the technical guidance of the Regional HR Business Partner in HQ/RO and the daily supervision of the Operations Manager, the Human Resource (HR) Associate is responsible administratively, logistically and technically support all workplace relations, employee engagement, learning and development and performance management activities.


Duties and Responsibilities

Administer and implement HR strategies and policies in CO in full compliance with UN Women rules, regulations, and HR policies and guidelines

  • Provide general, standard advise and information to the management and staff on HR strategies, rules and regulations in relation to recruitment and selection, including strategic use of contract modalities, application of entitlements and change management processes;
  • Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements;
  • Prepare written response to queries concerning HR related matters.

 

Provide HR administrative and logistical services to CO in full compliance with UN Women rules, regulations, and HR policies and guidelines

  • Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
  • Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
  • Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
  • Facilitate responses to audit findings and recommendations;
  • Assume overall responsibility for leave management; record management;
  • Process payment, and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues;
  • Facilitate staff separation process;

 

Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines

  • Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
  • Screen candidates and facilitate and participate in interview panels as necessary;
  • Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
  • Prepare position establishment, liaise with headquarters and assure that action is completed;
  • Provide regular recruitment status reports;
  • Identify and propose mechanisms to attract suitable candidates;
  • Provide advice to local recruitment in programmes/projects when necessary.

 

Coordinate and facilitate meetings, events, courses related to learning and development:

  • Coordinate events and training interventions such as information sessions, focus groups and consultations on employee development and engagement;
  • Initiate and coordinate activities to encourage and promote global best practices related to learning and development;
  • Coordinate and facilitate training courses for personnel related to HR services based on materials developed by HR HQ/RO; coordinate training events in collaboration with internal and external partners;

 

Provide administrative support to staff performance management in full compliance with UN Women rules, regulations, and HR policies and guidelines

  • Monitor compliance with the performance appraisal review in the CO and staff learning and development;
  • Facilitate the preparation of Office learning plan and individual learning plans

 

Maintain data and systems in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines

  • Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
  • Generate a variety of standard and non-standard statistical and other reports from various databases;
  • Update position data in Atlas, association of positions to chart fields (CoAs), update of CoA information and setting up vendors.

 

Facilitate knowledge building and knowledge sharing

  • Organize training courses, workshops, information sessions, orientations and consultations for staff;
  • Contribute to the inventory of best practices in workplace relations, learning and development;
  • Provide a synthesis of lessons learnt and best practices in HR administration;
  • Liaise with HR headquarters and regional office in HR administration and staffing to disseminate information on a variety of HR matters.


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

 

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

 

Functional Competencies:

  • Strong knowledge of HR administration, processes and policies;
  • Ability to administer and execute administrative processes and transactions;
  • Ability to handle information of a confidential nature;
  • Ability to provide inputs to business processes re-engineering, implementation of new systems;
  • Good quantitative skills; ability to produce reports;
  • Strong IT skills.


Required Skills and Experience

Education and certification:            

  • Completion of secondary education is required.
  • Bachelor’s degree in HR, Business or Public Administration is an asset.

 

Experience:         

  • At least 6 years of relevant experience in office administration and/or human resource management;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web-based management system

 

Language Requirements: 

  • Fluency in Spanish is required, and English is an asset

 

Solo se considerarán las aplicaciones que contengan el Formato P11 firmado, el cual podrá encontrar en el siguiente link: http://www.co.undp.org/content/dam/colombia/docs/Operaciones/P11_Personal_history_form-es.docx El formato debe ser subido en el espacio denóminado "Attach CV" que aparecerá en la segunda página del formulario de aplicación (después de dar clic en submit en la primera página).

 

Naciones Unidas está comprometida en lograr la diversidad laboral al interior de su oficina en términos de género, nacionalidad y cultura. Individuos de grupos sociales minoritarios, grupos indígenas y personas con discapacidad están por igual alentados a aplicar. Todas las aplicaciones laborales serán tratadas con la más estricta confidencialidad.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

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