Background

Development and restructuring of infrastructure have been a major component of UNDP and EU partnership in Cyprus since 2001. Investments in local infrastructure in the northern part of Cyprus have been financed in the sectors of environment, water and wastewater, architectural restorations, recreational areas, and other social infrastructure, such as local community facilities.

The EU in cooperation with UNDP established a new mechanism, namely the “Local Infrastructure Facility” (LIF), to coordinate and support the implementation of EU funded infrastructure projects in the northern part of Cyprus. Its main aim is the identification, selection, bringing to maturation, tendering and implementation of sustainable projects selected through iterative participatory processes ('calls for proposals') involving the EU, UNDP and the local communities/beneficiaries. The selected & matured projects are then to be proposed to be realised with EU funding and implemented by UNDP. Projects with bi-communal aspects, either in terms of physicality or implementation, are promoted where possible.

Project A: Extension of the Famagusta wastewater treatment plant

The overall objective of this project is to double the capacity of the existing wastewater treatment plant.

The first phase of the wastewater treatment plant (WWTP) was constructed and handed over to the local community  in 2013. The capacity of the first phase is 4,100 m3 /day.

The current load of 5,500 m3 /day is already exceeding the design capacity. By constructing the second phase, the plant's capacity will reach 8,200 m3 /day, in line with the 2006 Master Plan. The extension of the wastewater treatment plant will also have a positive impact on the surrounding environment. Currently, the treated effluent is discharged into the freshwater lake (wetland). The main beneficiaries of this project will be the urban inhabitants of the town (population of around 50,000).

PROJECT B: Extension of the Morphou/Guzelyurt wastewater treatment plant

The daily maximum capacity of the existing plant was designed as 1347 m3/ day. However, capacity increase was projected and in line with this necessary land was reserved and concept projects were also prepared. The daily average inflow of the plant has reached approx. 950 m3/day.  Given the increased students population in the area and subsequent increased need for accommodations, the municipality predicts that the WWTP will exceed its capacity in the near future. Therefore, there is a need to construct the second phase of the WWTP which will allow more wastewater to be disposed and the sewerage network to be expanded in other regions of the city.

UNDP will implement these projects as ‘design & build FIDIC yellow book’ modality.

The Employer’s Requirements shall be prepared for both projects separately and consequently will be used for this purpose.  

Duties and Responsibilities

Under the overall supervision of the UNDP Senior Programme Manager and the direct supervision of the LIF Project Manager, the Consultant shall carry out the elaboration of the Employer’s Requirements (ER) for the ‘extensions of the existing wastewater treatment plants’ to enable the UNDP tendering of a design & build (FIDIC yellow book) works contract.

Current documentation on the existing WWTPs will be provided to the consultant for use in compilation of the ER after contract signature.

Any other necessary supplementary data for the elaboration of the ER is to be acquired from relative stakeholders and beneficiaries.

The Consultants activities are expected to indicatively involve separately for both the WWTPs;

• Meetings with stakeholders and beneficiaries.
• Review of existing data and acquisition of any necessary additional data.
• Compilation of the 1st draft ER and submission to UNDP.
• Review of the 1st draft ER and feedback by the stakeholders.
• Developing the ER with the feedbacks given by UNDP and submission 2nd draft to UNDP.
• Review of 2nd draft ER and feedbacks by the stakeholders.
• Finalisation of the Employer’s Requirements.  

The Consultant shall submit deliverables in three stages for the Project A:

• 1st draft ER (estimated time of input up to 10 working days including meetings with stakeholders).
• 2nd draft ER within 7 working days of receiving feedbacks from UNDP (estimated input up to 5 working days).
• Final ER within 7 working days of receiving feedbacks from UNDP (estimated input up to 3 working days).

It is estimated that the duration to deliver the output will be up to 18 days working days.

The Consultant shall submit deliverables in three stages for the Project B:

• 1st draft ER (estimated time of input up to 10 working days including meetings with stakeholders).
• 2nd draft ER within 7 working days of receiving feedbacks from UNDP (estimated input up to 5 working days).
• Final ER within 7 working days of receiving feedbacks from UNDP (estimated input up to 2 working days).

It is estimated that the duration to deliver the output will be up to 17 days working days.

Maximum duration of the activities will be 75 calendar days from contract signature.

The Consultants working time is based in the UNDP office in Nicosia and shall visit the project sites.

Adequate working area will be provided within the UNDP premises.

Transport to and from the project sites/beneficiaries will be arranged by the consultant at his/her cost.

Deliverables shall be submitted in printed (x 1 copy in reverse prints) and in editable electronic format (MS word, excel, etc.) on 'flash disk'.  

Contents of the Employers Requirements

The Employer’s Requirements (ER) that will be used as part of the solicitation process based on FIDIC Yellow Book ‘design & build’ modality and must include, inter alia, the following aspects/topics:

GENERAL DATA

Objectives of the contract, project area, climate, geomorphology, population, etc.

BACKGROUND DATA

The WWTP and sewerage system information if the town, as well as the technical details of the sewerage system and the WWTP. 

OPERATIONAL DATA

Information and data on the current arrangements of the operations of the WWTP and its relation with the extension of the WWTP and the integration of the extension to the existing WWTP.

DESIGN INPUT DATA

Pertinent data obtained from the current documentation and from beneficiaries, such as the topographical surveys, ecological data, metrological data, Environmental Impact Assessment (EIA) recommendations, etc.  The ER should state that these data are for references only and must be validated by the contractor during the design & build stage.

CONSTRUCTION AND DESIGN REQUIREMENTS

Design conditions, required permits, general and particular design requirements.

DESCRIPTION OF SCOPE OF WORKS

Detailed description of the works, architectural, civil, electrical, electro-mechanical, processes and related works items such as earth movement, piping works, concrete and steel works, mechanical works, electrical works, building works, roads & landscape works. The scope of the works will include inspection and testing prior to taking over and training.

PROJECT IMPLEMENTATION

Implementation time schedule with designs and works timelines outlined and described.

TECHNICAL COMPONENTS

Technical components that will be required at bid submission shall be elaborated upon and compiled. Part of the technical components will be the guaranteed parameters of the effluent qualities, sludge and gas production.

PRICE SCHEDULES

Price schedule of main items of designs & works that the bidders will be using to price at bid submission.

ASSUMPTIONS and RISKS

The ER shall give an outline of ‘assumptions & risks’ for the D&B contractor to develop its mitigation & monitoring measures during the D&B contract.

Competencies

Other than the specific and technical competencies required in order to perform the duties described above, the following personal and general competencies will be needed:

• Overall Professionalism, Integrity, Enthusiasm & Commitment.
• Good problem-solving skills; ability to apply good judgment in the context of assignments given.
• Ability to plan own work and meet tight deadlines.
• Able to work efficiently with minimal direction.
• Self-disciplined with strong work ethics.
• Consistently approaches work with energy and a positive attitude.
• Remains calm, in control and good humored even under pressure.
• Demonstrates integrity by behaving according to the UN’s values and ethical standards.
• Maintains effective partnerships and working relations with sensitivity and respect for diversity.
• Excellent analytical and document drafting skills.
• Good problem-solving skills and attention to details.
• Ability to apply good judgment in the context of assignments given.
• Ability to plan own work and meet tight deadlines.
• Demonstrates good oral and written (English) communication skills.
• Excellent analytical and document drafting skills.
• Ability to gather, analyze and evaluate data on technical aspects.
• Good interpersonal skills.
• Ability to establish and maintain effective partnerships and working relations with sensitivity and respect for diversity.

Required Skills and Experience

Education, experience and language requirements:

• Master’s degree in engineering or related disciplines.
• At least 1 FIDIC Yellow contract implementation as the Employer’s, Engineers or Contractors project manager.
• At least 10 years of experience working in civil works contracts of a similar nature as project manager of a client and/or supervision (FIDIC) Engineer and/or Project Manager of works contractor.
• Experience in preparing at least 3 Employer’s Requirements for FIDIC Yellow Design & Build modality for infrastructure projects (EU or UNDP) such as water, wastewater, drainage, flood protection, etc.
• Competency in computer use.
• Written and spoken fluency in English.
• Experience working in Cyprus or in a member state of the EU is an asset.

Application:

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

• CV: Submission of CV
• References: Contact details of 3 references.

Financial Proposal: Applicants requested to submit financial proposal for the two outputs/ assignments defined in this term of reference as:

Output 1; Employer’s Requirements (ER) for Project A

Output 2; Employer’s Requirements (ER) for Project B

• A financial proposal should be provided for each output/deliverables (output 1 and output 2); The financial proposal shall cover all expenditures including fees, health insurance, vaccination, international (all travel to join duty station/repatriation travel) or local travel (place of residence to office and office to place of residence), cost of living and any other relevant expenses related to the performance of services. Leave benefits (annual, sick, paternity, maternity) are not applicable to Individual Contractor and absent days including weekends and office holidays are not payable.

Financial offers will be given as lump sum separately for;

Evaluation / Selection Process

All applicants will be screened against qualifications and the competencies set above. Candidates fully meeting the requirements will be further evaluated based on the criteria below.

Technical Criteria (CV review and interviews) – 70% of total evaluation – max. 70 points

CV review: 30 points:

• Educational qualification as defined in the ToR (10 points)
• Experience as defined in the ToR (20 points)

Only candidates who obtained at least 70% of points from the CV review (who will score at least 21 points) will be eligible to be invited for an interview/desk review.

Desk review/ Interview: 40 points

• Relevant work experience in civil works contracts – 10
• Experience in preparation of ‘employer’s requirements’ for FIDIC Yellow Book contract modality – 15
• Experience in WWTP construction supervisions – 15

Only those individual consultants who obtained at least 70% of points from the interview and written test (28 out of 40) will be considered for financial proposal evaluation.

Financial Criteria - 30% of total evaluation – max. 30 points.

Financial scores will be calculated using the formula [lowest offer / financial offer of the candidate x 30].

UNDP applies the “Best value for money approach” – the final selection will be based on the combination of the applicants’ qualification and financial proposal.

Payment Terms:

Payments will be made against the delivered final outputs upon the certification and approval of UNDP.