UN WOMEN Jobs - 86467- Programme Finance Associate

Programme Finance Associate

Advertised on behalf of

UN WOMEN

Location :

Kampala, UGANDA

Type of Contract :

FTA Local

Starting Date :

02-Sep-2019

Application Deadline :

02-Aug-19 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

1 Year

Languages Required :

English

Expected Duration of Assignment :

1 Year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Uganda Country Office is in the third year of implementing its Strategic Note-2016-2020. UN Women has received funding from the Government of Sweden to implement a 5-year Joint Programme on Gender based Violence (GBV) to contribute to elimination of Gender Based Violence and improvement of Sexual Reproductive Health Rights (SRHR)of women, girls, boys and men including disadvantaged and vulnerable populations in Uganda. The Joint programme on GBV is coordinated by UNFPA.

The Country Office has also received funding from the European Union-United Nations global, multi-year initiative focused on eliminating all forms of violence against women and girls and harmful practices and promotion of sexual and reproductive health and rights. The European Union-United Nations global, multi-year initiative is coordinated by UN Resident Coordinator’s Office with 5 recipient UN Organizations: UN WOMEN, UNFPA, UNICEF, UNDP, UNHCR and associated UN Agencies.

The two multi-year initiatives will be implemented in partnership with the Government of Uganda, Non-Governmental Organisations, and Civil Society Organizations and will enable expansion of the EVAWG programme to 20 districts of: Abim, Amuria, Kaabong, Kaberamaido, Kiryandongo, Kotido, Napak, Nakapiripirit, Pader, Yumbe, Moroto, Gulu, Bundibugyo, Tororo, Kitgum, Kasese, Amudat, Arua, Kyenjojo and Kampala. The two programmes aim to achieve gender equality and women’s empowerment, in line with the 2030 Agenda for Sustainable Development.

Under the overall guidance of the Operations Manager and the daily supervision of the Finance Associate, the Programme Finance Associate is responsible for the execution of a wide range of financial services and administrative processes in the CO, ensuring timeliness, efficiency and transparent use of financial resources and delivery of services in accordance with organizational financial rules, regulations, policies, procedures and approved allocations. The Programme Finance Associate promotes a client-oriented approach consistent with UN Women rules and regulations, standard practices and guidelines.

The Programme Finance Associate works in close collaboration with the Operations and Programme teams in Uganda Country Office for solving complex finance-related issues and information delivery.

Duties and Responsibilities

1. Provide financial support to the formulation, implementation management and monitoring of JPGBV and EU Spotlight in full compliance of UN Women rules, regulations, policies:

Prepare and administer programme budgets, and recording and reporting systems;
Formulate budget, control allotments, monitor expenditures, and prepare revisions according to the needs of the programme;
Monitor and Track use of financial resources;
Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds;
Maintain internal expenditure control system;
Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Respond to Finance Section requests to resolve financial data issues;
Prepare VAT reimbursements with adequate documentation support as needed;
Monitor follow up on advances to implementing partners, and review financial reports;
Monitor and follow up on Month-end and Year-end closure instructions status;
Provide inputs and take necessary actions to facilitate timely financial project closure;
Support financial donor reporting by providing timely information and taking necessary actions as required;
Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms.

2. Provide administrative and coordination support to the JPGBV and EU Spotlight:

Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
Provide technical guidance to the team and executing agencies on routine delivery and reporting of programme supported activities and finances;
Prepare information for the audit of programmes/ projects and support implementation of audit recommendations;
Review programme data from programmes/ projects for the CO website;
Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers;
Tracking and reporting on mobilized resources;
Prepare inputs to report, prepare public information materials and briefing packets, assemble briefing materials and prepare power-point and other presentations;
Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
Make travel arrangements for the Team, including travel requisitions and claims.

3. Provide administrative support to Resource Mobilization:

Prepare cost-sharing and other agreements; follow up on contributions within the team resource mobilization efforts;
Organize, compile and process information from donors, team, as inputs to various databases and documents.

4. Facilitate knowledge building and knowledge sharing:

Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

Impact of Results:

Full compliance of financial activities with Un Women rules, regulations, policies and procedures;
Timely recording of overall programme unit finances; Timely and accurate verification of financial documents;
Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
Timely and accurate support to events, workshops, and missions;
Timely and accurate tracking of data for CO management and donor purposes;
Quality maintenance of internal systems.

Competencies

Core Values:

Respect for Diversity;
Integrity;
Professionalism.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf

FUNCTIONAL COMPETENCIES

Strong financial and budgeting skills;
Good knowledge of programme management;
Ability to administer and execute administrative processes and transactions;
Ability to create, edit and present information in clear and presentable formats;
Ability to manage data, documents, correspondence and reports information and workflow;
Strong IT skills;
Team player;
Good communication skills.

Required Skills and Experience

Education:

Secondary education is required;
University Degree in Business or Public Administration, Economic, Political or Social Sciences would be desirable but it is not a requirement;
Successful completion of UN Women’s Accounting technical test.

Experience:

At least 6 years of progressively responsible administration or programme experience at the national or internal level is required;
Demonstrated competency in using financial modules of ATLAS, a web-based management system implemented by UN Women;
Experience in the application of complex financial systems and modules (such as Atlas);
Experience working in an international organization, on gender equality and in multi-lateral humanitarian settings, in close collaboration with member states and external partners;
Experience in the use of computers and office software packages (MS Word, Excel, PowerPoint, etc.) and ability to use internet for research.

Language Requirements:

Fluency in oral and written English and a second UN language (preferably French or Spanish) a requirement;
A third UN official language an asset.