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Consultancy – Consultant, Administrative and Travel Support, BPPS/Gender, BPPS/SSM, CB - UNDP
|Location :||Combination of Home - and Office-based assignment, New York, UNITED STATES OF AMERICA|
|Application Deadline :||13-Aug-19 (Midnight New York, USA)|
|Additional Category :||Gender Equality|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||First: 115 working days, Second: 65 working days within 5 months|
|Expected Duration of Assignment :||First: 115 working days, Second: 65 working days within 5 months|
The Bureau for Policy and Programme Support (BPPS) has corporate responsibility for developing all relevant policy and guidance to support the results of UNDP’s Strategic Plan. BPPS’s staff provides technical advice to Country Offices; advocates UNDP corporate messages, represents UNDP at multi-stakeholder fora including public-private dialogues, government and civil society dialogue initiatives, South-South and Triangular cooperation initiatives and engages in UN inter-agency coordination in specific thematic areas. BPPS works closely with UNDP’s Crisis Bureau (CB) to support emergency and crisis response. BPPS assists UNDP and partners to achieve higher quality development results through an integrated approach that links results-based management and performance monitoring with more effective and new ways of working. BPPS supports UNDP and partners to provide high quality, technical support to UNDP Country offices for the design, implementation, monitoring and evaluation of programme support activities.
To implement its mandate, number of BPPS staff and consultants travel to various duty stations to support country offices and their counterparts. BPPS also convenes number of global and regional gatherings where participants attend from all over the world.
All requests for travel funded from BPPS budgets (excluding Vertical Funds) are entered in the Bureau Travel Management System (BTMS), for approval by the budget owner and the supervisor.? Once
official travel fare has been computed and the itinerary confirmed by the traveler, a travel request is created in Atlas and submitted for approval to firstname.lastname@example.org.? BTMS serves as the interface between BPPS requesters and BMS approvers who provide travel support services to BPPS.
As per travel policy, travel claims must be submitted and settled within 2 weeks after completion of travel.? Back to Office Reports (BTOR) have to be prepared and uploaded to BTMS. Despite of continuous monitoring and follow up on timely submission and settlement of travel claims, currently there is a backlog of travel claims accumulated that requires dedicated surge capacity to follow up and clean.
Addressing gender equality and women’s empowerment is a key aspect of UNDPs approach to achieving its core vision. In the 2030 Agenda for Sustainable Development and in UNDP’s Strategic Plan, gender equality is both a goal in its own right and an essential catalyst to progress across all development outcomes. UNDP is guided in its work by its Gender Equality Strategy, which details how UNDP works towards gender equality in each of the goals and key results set out in the UNDP Strategic Plan.
The Gender Team of the Bureau for Policy and Programme Support (BPPS) is the institutional anchor of UNDP’s work on gender equality and women’s empowerment. The Gender Team provides policy advice and technical support to all of UNDP’s Bureaus and leadership on how to mainstream gender across all areas of their work. The Gender Team works to implement gender equality as a core objective of UNDP through a two-pronged approach (i) mainstreaming gender in all core practices; and, (ii) dedicated interventions that empower women and promote gender equality. In addition, the Gender Team is responsible for all corporate planning, for supporting corporate programming, reporting on gender and for supporting Senior Management in ensuring accountability for gender mainstreaming. Finally, the Gender Team supports the Administrator and senior management in addressing gender equality and women’s empowerment in their convening and representational function.
The BPPS is seeking to engage the services of a consultants to provide administrative and operational support and collaborate on the settlement of pending travel claims in BPPS and organization of two important and large events, the Gender Seal Workshop in October 2019, (venue TBD), the GBV and SDGs event in Cape Town in October 2019 and assist with travel and procurement processes.
The assignment will be implemented under an individual consultancy arrangement. The consultants will work under the direct supervision and guidance of the BPPS Operations and Finance Advisor (for Deliverable 1) and Head of Gender Team (Deliverable 2) and will be commissioned to satisfactorily fulfil the deliverables as indicated in this job description. On the first deliverable, the consultant 1 will work with BPPS staff in all clusters, consultants and meeting participants. On the second deliverable, the consultant 2 will work in collaboration and guidance with the programme associate, project staff of the Gender team at UNDP Headquarters, country office and regional levels, as well as, BPPS Operations Specialist, other BPPS Clusters, UN agencies, and relevant stakeholders.
Duty Station, Travel and Administrative Arrangements
The consultancies are office and home-based assignments in New York, USA (UNDP Headquarters). The Consultants will be given access to relevant information and data necessary for the execution of the tasks under this assignment.? The Consultants should have her/his own laptop and software to be used. UNDP will provide access to communication facilities (emails, access to internet, etc.) at no cost to the consultants.
The work on and acceptance of deliverables will be preceded by agreement with the BPPS SSM and Gender Team staff on the outline of each deliverable.? Payment to consultants will be based on the accepted deliverables and based on actual number of worked days.
The consultants are not expected to undertake any missions or travel.
Duties and Responsibilities
The consultants are expected to produce the following deliverables:
Deliverable 1 (Consultant 1): Support in the settlement of pending Travel Claims (BPPS and CB). - Up to 115 working days)
Deliverable 2 (Consultant 2): Support all aspects of Event Organization (BPPS Gender Team) - Up to 65 working days
Required Skills and Experience
Fluency in English, both oral and written, is a requirement (excellent writing skills).
The application package containing the following (to be uploaded as one file):
Note: The above documents need to be scanned in one file and uploaded to the online application as one document.
Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal.
Important: By applying to the assignment applicants agree to be considered for any of the above assignments.??
Technical evaluation - Total 70% (70 points):
Candidates obtaining a minimum of 70% (49 points) of the maximum obtainable points for the technical criteria (70 points) shall be considered for the financial evaluation.
Financial?evaluation - Total 30%?(30 points)
The following formula will be used to evaluate financial proposal:
p = y (µ/z), where
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.
The consultants will work under the guidance and direct supervision of BPPS Operations and Finance Advisor (for Deliverable 1) and Head of Gender Team (for Deliverable 2) and will be responsible for the fulfilment of the deliverables as specified above.
The Consultants will be responsible for providing her/his own laptop.
|Click here for important information for US Permanent Residents ('Green Card' holders).|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.