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Long Term Agreement (LTA) for on-call Individual designer/illustrator (as Individual Consultants)
|Location :||India [various regions]|
|Application Deadline :||30-Sep-19 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||One Year|
|Expected Duration of Assignment :||Upto three years|
UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. With offices in more than 170 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations.
For over five decades, UNDP has partnered with the Government of India, civil society and the people of India to help them find their own solutions to global and national development challenges.
With the rise of digital platforms, it is more important today than ever before to communicate through graphics. Graphics are one of the most effective, immediate and powerful ways through which UNDP can convey how its work improves people’s lives worldwide.
In this context, UNDP India is looking to contract individual designers/illustrators based in different parts of the country to deliver powerful communication design materials that demonstrate the impact of UNDP projects and initiatives in a range of areas where we work. These include systems strengthening, inclusive growth, and energy and environment and others related to UNDP core principles.
The consultants will work closely with UNDP communications unit and will produce products based on the content and guidance provided by the hiring unit. The consultants are responsible for ensuring all products are in full compliance with UNDP branding and style guide.
Duties and Responsibilities
Working on an “on call” basis, the consultants will be responsible for design and layout of knowledge products - print and electronic versions, designs for digital use and event collaterals, including:
LTA Objective and Set-up
The overall objective to set up this Long Term Agreement (On Call) is to facilitate and expedite the process by which UNDP will hire the services of individual designers/illustrators, once there are specific assignments in the next 3 years.
The assignments will typically be to design, layout and format publications, and other printed and web-based communications materials that demonstrate the impact of UNDP projects and initiatives in the country. In all activities UNDP commissioned, designers/illustrators are to ensure dignity of subjects, particularly in the context of people living or affected by HIV and children.
Scope of Work
There will be little to no travel required for this position.
Duration of the Contract
The assignment, under this Long-Term Agreement (On Call), is expected to have a duration of 3 years. The initial contract would be for one year with an option for renewal in subsequent years upon satisfactory performance evaluation.
UNDP seeks to employ designers/illustrators working in all parts of the country. Candidates are requested to clearly state in their Technical proposal the region where they are based, according to the below categorization:
Note: Non-Indian passport holders are required to provide proof of a valid work permit in India at the time of submitting the application. Please note, applicants holding business visas will not be considered.
LTA Contracting modality and Call-off mechanism:
The LTA to be signed will a fixed per hour and per day for one year; however, UNDP does not warrant that any quantity of services will be purchased during the term of the LTA as this will depend on forthcoming needs.
Once the LTA is signed, if there is a specific requirement, the focal person in the Communications Unit would contact the top ranking LTA designers/illustrators for that Region (ranking to be set up as per evaluation method and criteria section below). Should this person not be available for the event, UNDP will contact the second ranked designer/illustrators in the Region and so on.
Upon receipt of this communication, the LTA designer/illustrators would have to confirm their availability for the assignment within two days. If positive, s/he would inform UNDP of her availability. Upon review of the same, UNDP will send the designer/illustrators a written communication confirming the requirement in the form of a work order or purchase order sent by email. The order will include details on the requirements, number of hours/days to be worked and other practical details. Price in the order will be based on daily fee included in the LTA contract and on the agreed costs. After the work order has been sent, no further costs would be reimbursed by UNDP (increased number of work days/hours, or additional costs) unless there is prior written authorization by UNDP.
Once the services are completed and have been approved by the Communications Unit, the designer/illustrators will send the following documentation for payment purposes:
a) complete invoice indicating number of hours/days worked and additional costs (if any);
b) supporting documentation (bills/vouchers) for reimbursements of any costs if applicable;
c) copy of the UNDP order for the assignment.
Note: for designers/illustrators used regularly, UNDP may agree regular (monthly or bi-monthly) payments to designers/illustrators for payments of all work orders done in the period.
UNDP Communications Unit would request LTA holders to report on a quarterly basis.
UNDP will regularly monitor the performance of these LTA holders, based on the following Key Performance Indicators (KPIs):
UNDP would conduct bi-annual performance reviews of these LTAs, which might include meeting with the LTA holders and feedback from other stakeholders.
If the designer/illustrator fails to meet UNDP’s performance requirements detailed above, s/he will receive in the first instance a warning to improve their performance. Continued failure to meet performance requirements may result on termination of the LTA.
Required Skills and Experience
Candidates are requested to go through the required qualification and experience requirements stated above and only apply when they meet such criteria. Evaluation will be based as per details in below section.
Consultant must send a financial proposal based on per hour and per day in Indian Rupees. Note: for contract purposes “per day” would be understood as 8 hours of work.
Individual Consultants will be evaluated based on the Cumulative Analysis methodology. The ranking of designers/illustrators shall be made based on proposals that are a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria and financial criteria as per below weightages (technical-financial): 70%-30%. Minimum score to pass in technical evaluation is 70%, hence only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.
UNDP will sign Long Term Agreement (LTA) with 4-6 top ranked designers/illustrators per region according to their cumulative evaluation (technical + financial) score.
Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:
The following documents can be accessed, clicking the link:
For any clarification, please write to firstname.lastname@example.org
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.