Communications Associate



Advertised on behalf of :

Location : Kyiv, UKRAINE
Application Deadline :29-Aug-19 (Midnight New York, USA)
Type of Contract :Service Contract
Post Level :SB-3
Languages Required :
English   Russian  
Starting Date :
(date when the selected candidate is expected to start)
16-Sep-2019
Duration of Initial Contract :12 months with possibility of extension

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

In Ukraine UN Women works with the government, parliament and civil society to advance gender equality through the implementation of the national and international commitments on gender equality and women’s human rights. The work of UN Women Ukraine is guided by the following strategic goals: elimination of violence against women and girls; implementation of the women, peace and security agenda; and gender responsive governance. UN Women collaborates closely with the UN Country Team to integrate women’s rights and gender equality in all spheres of the UN’s work in Ukraine.

The project “Advancing Gender Equality and Women’s Empowerment through Decentralisation Reform of Ukraine” goal is to achieve transformative results for gender equality and women’s empowerment through decentralisation reform in Ukraine. The project will provide policy, technical and capacity-building support to the national mechanism on gender equality and the Ministry of Regional Development, Construction, Housing and Communal Services of Ukraine, to strengthen the implementation of the national government policy commitments and programs that advance gender equality and women’s empowerment at national, oblast and local levels. The project will support diverse women’s groups and civil society organisations to enhance their equitable participation in decision-making about decentralized governance and service delivery and to demand accountability for gender equality commitments. The project will contribute to development of favourable social norms, attitudes and behaviours to address the root causes of discrimination. The project has a strong focus on human rights and builds on the principles of the UN Human Rights-based Approach.

Reporting to the International Programme Specialist, the Communications Associate supports the implementation of the communications and advocacy strategies and formulation of the annual work plan to increase the standing and awareness of UN Women with partners, the media and the public. The Communications Associate promotes a client-oriented approach in UN Women.

Impact of results:

The Communications Associate is to demonstrate strong support for the visual impact of the project. S/he will build and strengthen networks with strategic media partners to support the exposure of projects messaging across the country.


Duties and Responsibilities

Summary of key functions:

  1. Provide coordination support in the development of a coherent communications and advocacy strategy
  2. Provide coordination support to the development of advocacy materials
  3. Provide support in the management of the project’s social media presence and website
  4. Provide media relations support to the Project Manager
  5. Facilitate knowledge management and sharing?

1. Provide coordination support in the development of a coherent communications and advocacy strategy

  • Provide inputs and background information for the development of the project’s communication strategy;
  • Provide support to advocacy efforts and campaigns by organizing roundtable discussions, press conferences, and other publicity events and providing inputs to briefing materials and press releases;
  • Provide support to programme and other office personnel on UN Women corporate communications guidelines and printing norms;
  • Track and monitor print and social media and report relevant information to senior staff to inform strategy development.

 

2. Provide coordination support to the development of advocacy materials

  • Assist in identifying storylines and achievements within the office for online and printed publications;
  • Collect information, prepare draft of press releases, articles, key messages and other advocacy materials;
  • Assist in   translation, adaptation, or rewriting of information received for the local context;
  • Coordinate the publication of materials for final approvals; maintain relationships with printers/ publishers;
  • Maintain library/ database of reference materials, photos and digital assets;
  • Coordinate the dissemination of advocacy materials to appropriate stakeholders;
  • Follow guidelines from RO/HQ.

 

3. Provide support in the management of the project’s social media presence and website

  • Assist in identifying stories, and providing inputs to the development of content for the office/project website and social media channels;
  • Jointly administer social media channels and prepare creative contents for online dissemination;
  • Update the website and social media channels, ensure consistency in branding;
  • Research, compile and produce reports on web statistics on a regular basis and electronic surveys, as required;
  • Maintain files, databases, and systems relevant to the project digital presence.

4. Provide media relations support to the Project Manager

  • Serve as a focal point on UN Women activities open to the press, as necessary;
  • Maintain and update database of relevant press in country;
  • Respond to requests for information and arrange interviews, as delegated;
  • Assist in providing inputs to talking points.

5. Facilitate knowledge management and sharing

  • Contribute to the identification of best practices and lessons learned;
  • Familiarize and share corporate and advocacy campaign assets for consistency and effective roll-out;
  • Organize trainings and workshops on communication practices and feedbacks of lessons learnt;
  • Provide/ exchange information with HQ and RO, MCO, and COs and other UN Agencies.

 

Other

  • Perform other tasks as assigned by supervisor;
  • Provide support on special web/digital/media projects undertaken by the project.

 

Measurable outputs of the work assignment:

  • Support to preparation of media strategies in line with corporate guidelines is provided;
  • Effective channels for dissemination of all information products to relevant target audiences identified and distribution ensured;
  • Close collaboration with HQ/RO and other UN agencies Communications Officers is established and maintained.

 

PERFORMANCE INDICATORS FOR EVALUATION OF RESULTS:

  • Timely inputs to communication and advocacy materials
  • Timely organization of discussions, conferences, briefings and other events
  • Timely provision of relevant background information
  • Accurately edited and well written contents
  • Timely delivery of high quality communication and advocacy materials
  • Webpages are regularly maintained, updated and relevant


Competencies

CORE VALUES / GUIDING PRINCIPLES

  • Integrity: Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
  • Professionalism: Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
  • Cultural sensitivity and valuing diversity: Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

CORE COMPETENCIES

  • Ethics and Values: Demonstrate and safeguard ethics and integrity
  • Organizational Awareness: Demonstrate corporate knowledge and sound judgment
  • Development and Innovation: Take charge of self-development and take initiative
  • Work in teams: Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
  • Communicating and Information Sharing: Facilitate and encourage open communication and strive for effective communication
  • Self-management and Emotional Intelligence: Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others
  • Conflict Management: Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
  • Continuous Learning and Knowledge Sharing: Encourage learning and sharing of knowledge
  • Appropriate and Transparent Decision Making: Demonstrate informed and transparent decision making

 

FUNCTIONAL COMPETENCIES

  • Excellent communication skills;
  • Ability to communicate sensitively, effectively and creatively across different constituencies;
  • Proven networking skills, and ability to generate interest in UN Women’s mandate;
  • Ability to interact effectively with all levels of the organization, including senior management;
  • Excellent writing skills in English and Ukrainian


Required Skills and Experience

  • BA/BSc degree (or equivalent) in communications, journalism, public relations, social sciences, international relations, or a related field
  • Min three (3) years (with Bachelor degree) of relevant experience (in communications journalism, public relations or related field at the national or international level, including   experience in media relations.)
  • Experience  in the usage of computers and office software packages (Word, Excell etc.). Experience in handling of web-based management systems
  • Experience in on-line outreach and multimedia would be an asset;
  • Experience with leveraging social media for communications is desirable; Familiarity with UN Women, gender issues and UN system would be  an asset;
  • Outstanding oral and written communications and editing skills, with proven ability to meet tight deadlines.
  • Fluency in oral and written English, Ukrainian and Russian languages.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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