Background and Project Description

Since 1965, the United Nations Development Programme (UNDP) has strived to make a concrete difference in the lives of the people it serves in 177 countries.

UNDP country programme in Sudan aims to strengthen community resilience and promote inclusive sustainable development aligned with UNDP’s corporate Strategic Plan, the United Nations Development Assistance Framework for Sudan and the global Sustainable Development Goals. To achieve this, in full accord with Sudan’s national priorities, UNDP has dedicated itself in supporting community stabilization and governance building for peace, promoting environmentally sustainable livelihoods, a peaceful transition from recovery to development while building the nexus between humanitarian and development. We pay particular attention to the inclusion of vulnerable groups, youth, women and grass roots citizens, with programmes that build multi-stakeholder partnerships; apply innovative development approaches; and fosters creation of new value areas to attain maximum development impact.??

UNDP Sudan’s Strategic Planning, Partnerships and Communication (SPPC) Unit under the Programme Division ensures results-based management approach is suitably applied within UNDP Country Office (CO) programme life cycle. The unit supports the office’s results-based planning, monitors UNDP’s programme effectiveness, ensures results oriented reporting while leveraging data driven decision making throughout the process. It designs and executes impactful communications strategy to promote UNDP results and activities; and builds resourceful partnerships with diverse stakeholders in UNDP’s envisioned path towards sustainable development in the country.?

Context of the Assignment
In close collaboration with CO Sustainable Livelihoods and Governance and Stabilization programme units as well as other members of the programme, SPPC supports production of high quality offline and online outreach products reflecting UNDP’s activities and results, with a goal to enhance visibility to diverse national and international audience. This type of assignment is one such service line which is continuously demanded and required by all internal clients of SPPC from programme and projects to improve and finalize their technical studies, strategic reports, and booklets meant for publication and dissemination to partners within the government, donors, development sector and the general public.???

To fulfill this objective, UNDP is seeking the services of highly experienced graphic designing professional(s) based inside and outside Sudan with advanced skills in designing corporate reports and publications to be contracted under a long term service agreement for a period of three years.

This On-Demand Service will contribute to the production of timely, visually appealing, high quality print and web publications to help position UNDP in emerging development priority areas in Sudan.?

• Implement UNDP’s publication and branding policy related to print and online publications.
• Ensure that all publications, reports and products are produced in line with UNDP graphic guidelines.
• Deliver high quality, creative and innovative ideas for print, electronic, web-based corporate reports, long publications, booklets, sensitization materials and other products requested by UNDP.
• Improve and edit artwork, photos, charts and other graphic elements;
• Layout and design information and communication materials (banners, posters, booklets, leaflets, reports, books, calendars, bulletins, flyers, cards)
• Custom photo editing (restoration, noise reduction, tonal adjustment)
• Deliver creative graphic and technical solutions for use of new media - digital photo albums, digital testimonials, etc.

Expected Activities

• After receiving the final text and information for the publication or product, the designer will:
• Submit the preliminary layouts for discussion with UNDP;
• Revise the selected layout as discussed with UNDP;
• Design and layout the publication, including data visualization and infographics using professional design software (e.g. Adobe InDesign, Photoshop… etc.).
• Submit the publication to UNDP for proofreading (4 rounds of corrections to be covered under the agreement)
• Ensure all corrections have been inserted
• Obtain a final sign off from UNDP before submitting electronic files to the printer and prepare the electronic files for the printer
• Send electronic files to printer (via FTP) and liaise with printer during printing process, receive and mark up final blueprint with final corrections from UNDP
• Make final corrections to electronic file
• Create PDF from final electronic file for UNDP Web posting

Corporate Competencies:

• Demonstrates integrity by modelling the UN values and ethical standards;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Quickly understands the responds to the evolving need of the client

Language Requirements:

• Fluency in Arabic & English (spoken & written)

Functional Competencies

• Copyright, patents and other proprietary rights to all content created during these assignments (photography, video, audio) will be owned by the United Nations Development Programme (UNDP), as per See UNDP General Conditions for Commercial Services;
• Payment will be on a per-assignment basis and will be issued upon successful completion of service;
• Upon successful completion of the assignment, vendors are required to submit all requested output files, as well as all source files (e.g. packaged InDesign files) to UNDP for archival purposes.

PQualifications and Experiences

Companies/Individuals who wish to participate in the bidding shall have the following qualifications:

Minimum criteria for longlisting:

• Bachelor’s degree;
• Experience with international non-profit and/or UN organizations is mandatory;

Functional competencies and evaluation criteria:

• Minimum bachelor’s degree in Multimedia, communications, art or related field;
• Minimum of 7 years graphic design experience on corporate and long report (minimum 30 pages) designs;
• Strong theoretical and practical background in graphic design, including the use of design software such as Adobe Creative Suite – Adobe InDesign,
• Show a clear and mature style of design, demonstrating an understanding of the communication requirements of a UN agency.
• A track record and portfolio that demonstrates strong graphic design skills of a wide-range of publication formats, including print, digital/online materials and color management;
• Design professionals who are active, understanding and willing to work under pressure and high demand;
• Contractor must have experience in designing multiple language versions mainly in English and Arabic;
• Contractor must be experienced in print management and publishing systems; and
• Contractor must guarantee timely delivery of publication.
• Knowledge of standard software packages, including MS Office, Adobe Acrobat.
• Knowledge of web design tools such as Dreamweaver and Flash, etc will be an asset.

Corporate Competencies:

• Demonstrates integrity by modelling the UN values and ethical standards;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Quickly understands the responds to the evolving need of the client

Language Requirements:

• Fluency in Arabic & English (spoken & written)

Functional Competencies

• Copyright, patents and other proprietary rights to all content created during these assignments (photography, video, audio) will be owned by the United Nations Development Programme (UNDP), as per See UNDP General Conditions for Commercial Services;
• Payment will be on a per-assignment basis and will be issued upon successful completion of service;
• Upon successful completion of the assignment, vendors are required to submit all requested output files, as well as all source files (e.g. packaged InDesign files) to UNDP for archival purposes.

Recommended Presentation of Offer

This application is open for individual contractors

Applicants are kindly requested to complete and sign and submit all the following documents:

• CV;
• References list;
• Copy of catalogue or samples of the design work, if available;
• Completed fees/price list based on the type and volume of services.

Criteria for Selection of the Best Offer

The offers received from the candidates will be evaluated using combined scoring method. The combined scoring method assesses the offers with technical merits of the proposals – where the qualifications and methodology will be weighted a maximum of 70%, and later combined with the price offer which will be weighted a max of 30%.

Institutional Arrangements

Due to the nature of the tasks involved, the contractor can work remotely. The contractor will work with UNDP programme and projects facilitated through the SPPC Coordinator and Communications Analyst. All deliverables will be submitted to UNDP- SPPC Coordinator, Communications Analyst and associated Project Lead after completion of each assignment.

Duration of the Work

The duration of this Individual Contract (IC) will be for maximum of 3 years, initially for one-year renewable for another two years based on the satisfactory performance and if there is a requirement of services by UNDP.

Anticipated Workdays during the LTA Period: It is anticipated that UNDP will require up to maximum of 150 working days of Graphic Designer’s Services during the entire LTA period/03years. There will be several requests /assignments of different durations for which UNDP will make at least 2 days advance notice for the normal requests. For the urgent/ emergency ones, the graphic designer should be available for the assignment within 24 hours from the time of request made.?

L. Technical Scoring Grid (70 Points; Pass Marks 49 points):

The price proposals of candidates obtaining 49 points and above (or 70% and above) will only be technically qualified; then their price proposals will be reviewed and compared for the assessment of overall ranking of the proposals. Those obtaining lower than 49 points (or lesser than 70%) will be technically non-responsive proposals; price proposals of such candidate will not be compared.

Assessment of the Price Proposals (30 Points) or 30%

The lowest priced bid from among the technically qualified Offerors will obtain the full marks of 30 points in the price proposal. Price proposals of remaining qualified bidders will be prorated against the lowest priced bid using the following formula to derive the marks in their price proposal:

Marks obtained by a Bidder = Lowest Priced Bid (amount) / Bid of the Offeror (amount) X 30 (Full Marks)

Award of the Contract/Award CriteriaL

The contract will be awarded to the candidate (bidder) whose proposal obtains the highest cumulative marks (points) when the marks obtained in technical and price proposals are aggregated together.

Period

The framework agreement would cover a period beginning (1 September 2019) and ending (August 31, 2022). UNDP reserves the right to rescind this agreement due to unsatisfactory performance by the contractor.

Please use the below hyperlink to see the TOR and offerors Letter:-

TOR:

https://www.dropbox.com/s/4ocwkghzty7xn6e/TOR%20-%20Graphic%20Designer.pdf?dl=0

Offerors Letter:
https://www.dropbox.com/s/ohnz87rvmpotzl6/Offerors%20Letter%20-%20Graphic%20Designer.docx?dl=0