Background
Currently UNDP Zimbabwe serves as the interim Principal Recipient (PR) of the 3-year Global Fund HIV Grant (2018-2020) and provides Fund Administrator Support Services to the Ministry of Health and Child Care (MoHCC), the PR for TB and Malaria grants. As part of its PR role, UNDP has implemented capacity development (CD) activities to strengthen the systems for health and national institutions. There has been a substantive investment in Capacity Development (CD) for Health in Zimbabwe over the period that UNDP has been an interim PR for Global Fund Grants. The diverse responses have been designed based on the needs and priorities of national implementing partners, national stakeholders and aligned to national strategies.
The first phase (2010-2011) of CD planning prioritized individual skills development to address the immediate capacity gaps at the time. The second (2012-2014) and the third (2015-2017) phases focused on functional capacities and system strengthening, including transformational leadership training, supply chain strengthening, Quality Assurance, financial management, Health Information Systems and Monitoring and Evaluation systems, etc for the MOHCC. These interventions contributed to the delivery of improved health to the people of Zimbabwe.
The fourth and current phase of Capacity Development (2018 to 2020) is focusing on;
- Providing strategic direction to health and HIV Civil Society Organizations (CSOs) in view of the changing landscape of the HIV epidemic and the emerging public health concerns. The support to health and HIV CSOs work is already underway with the completion of a Community Charter and Engagement Framework which are now being disseminated. A CSO mapping exercise and related CSO database and website are underway.
- Strengthening systems and policies to support scale-up of Adolescence Girls and Young Women (AGYW) and Key Populations (KPs) programmes. AGYW is a new programme area for the GF and UNDP in Zimbabwe, a new CD assessment and planning process was designed for AGYW which was expanded to include KPs. The AGYW / KP CD Plan requires several Individual Consultants (ICs) to be mobilized (see Annex 2).
- Strengthening the functional areas of two CSOs, implementing KPs programmes to efficiently manage the increase in volume of resources from the Global Fund and other partners.
- Follow up CD activities for the MoHCC including developing ICT Policies, harmonizing Health Information Systems, Public Financial Management System (PFMS), Policy support, Human Resource capacity; Sustainability Plan for Solar for Health, Programme Evaluation and other systems within MoHCC
CD Individual Consultant
There are several TAs (TAs) included in the CD Plans to support the implementation of the CD Plans. The partners are required to submit the TORs for the various TAs to UNDP to enable the procurement of these TAs. Due to the delay in starting implementation of the current grant and the prevailing operating environment, the partners have been implementing accelerated plans to enable them catch with implementation and are unable to timely develop the TORs for the TAs. An Individual Consultant (IC) is therefore being sought to support the UNDP Project Management Unit (PMU) in the development of Terms of References (TORs) for recruitment of consultants to provide TA to the national partners managing and implementing the Global Fund grants.
Duties and Responsibilities
The Purpose and Scope;
The purpose of this consultancy is to develop 22, TORs and finalize 2 draft Terms of References approved under the Capacity Development budget for 2018 to 2020. See Annex 2 for the list of the Terms of References to be developed. The consultant is required to review the four Capacity Development 2018 to 2020 plans, so that he understands the background to the TORs, develop the TORs and support the selection and contracting process of the TAs. The consultant will engage and work closely with implementers of the plan and will have several meetings with several members.
Objectives;
The objective of this consultancy is to :
- Review the Capacity Development 2018 to 2020 Annual plan to understand the background to the TOR
- Review the draft 2 TORs already in place and finalize them.
- Develop and finalize 22 TORs required for TAs.
- Support the selection and contracting process of the TAs once the TORs are approved provide
Proposed Methodology
The Consultant will review the Capacity Development 2018 to 2020 Annual plan DIP to understand the background to the TORs. He/She will engage with and seek inputs from relevant partners -: NAC, MOHCC, NAC SRs and SSRs and NAC Partners - on each TOR. Draft the TORs, review together with all the relevant partners and UNDP prior to finalizing these TORs.
Duties and Responsibilities:
The Consultant will:
- Work with and provide technical support to the five Implementing Partners (IPs) – NAC and its Partners, CSOs and MOHCC to develop new TORs for the recruitment of TAs, as reflected above;
- Liaise with the UNDP CD Team, PSM and Program to format the TORs for advertisement using UNDP procurement template
- Support the technical evaluation (as an observer) and the evaluation report for the bits received for each of the TAs.
Expected Outputs/Deliverables;
Deliverable Number of Days Payment
- Work plan and timeline developed 5 0%
- Ten (10) TORs Developed and finalized the first 20 40%
- Ten (10) Developed and finalized the last 20 40%
- Support provided to the evaluation, selection 10 0%
and procurement of TA contracting process.
5. Final report summarizing the process, outputs 5 20%
next steps and lessons learned.
Reporting:
The Consultant will be directly supervised by the UNDP Zimbabwe PMU Capacity Development Officer on a day to day basis.
Competencies
Corporate:
- Demonstrates integrity by modelling the UN’s values and ethical standards.
- Promotes the vision, mission, and strategic goals of UNDP.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Functional:
- Strong analytical, negotiation and communication skills, including ability to produce high quality practical advisory reports and knowledge products,
- Professional and/or academic experience in one or more of the areas of international development, public health or related field.
Project and Resource Management:
- Ability to produce high quality outputs in a timely manner while understanding and anticipating the evolving client needs.
- Strong organizational skills.
- Ability to work independently, produce high quality outputs.
Communications and Advocacy:
- Strong ability to write clearly and convincingly, adapting style and content to different audiences and speak clearly and convincingly.
- Strong analytical, research and writing skills with demonstrated ability to think strategically.
- Strong inter-personal, negotiation and liaison skills.
Partnership building and team work:
- Excellent negotiating and networking skills.
- Demonstrated flexibility to excel in a multi-cultural environment.
Language:
- Fluency in written and spoken English.
Evaluation
Candidates will be evaluated using a combined scoring method with the qualifications and methodology weighted at 70% and the price offer weighted at 30%. Only candidates obtaining a minimum of 49% (out of 70%) points on the technical qualifications part will be considered for the Financial Evaluation.
Criteria for evaluation of qualifications and methodology (70 points maximum):
- Relevance of education to the consultancy (10 points);
- At least 10 years professional experience, with at least 5 years of experience in the programme management at managerial level is required; (10 points)
- Relevant experience in providing consultancy / advisory services strengthening institutions and systems in high-pressure environments; (15 points)
- Solid experience in developing Terms of references and technical proposals (20 points)
- Experience of GF, UN and / or UNDP policies and procedures highly desirable (15 points)
Criteria for financial evaluation (30 points maximum):
p = y (µ/z), where, p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
Payment Method:
- Payment: All-inclusive Daily Fee
- Payments will be based on the Certificate of Payments that will be submitted at each milestone;
- Final payment upon performance evaluation from the direct supervisor.
Security: Individual Consultants are responsible for ensuring they have vaccinations/inoculations when travelling to certain parts of the country, as designated by the UN Medical Director. Consultants are also required to comply with the UN security directives set forth under https://trip.dss.un.org
All envisaged travel costs must be included in the financial proposal. In general, UNDP does not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel.
Application Submission Process:
Step 1: Interested individual consultants must include the following documents when submitting the applications in UNDP job shop (Please note that only 1 (one) file can be uploaded therefore please include all docs in one file):
- Personal History Form (P11), indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references (the template can be downloaded from this link: http://sas.undp.org/Documents/P11_Personal_history_form.doc
Step 2: Submission of Financial Proposal
- Applicants are instructed to upload their financial proposals using the Letter to UNDP Confirming Interest and Availability indicating an all-inclusive daily rate in USD using the financial proposal template available here: http://procurement-notices.undp.org/view_file.cfm?doc_
The Candidate must provide a link to a website that they have been actively involved in the development and management of together with a description of their role.
The term ‘all-inclusive” implies that all costs (monthly professional fees, travel related expenses if applicable, communications, utilities, consumables, insurance, etc.) that could possibly be incurred by the Contractor are already factored into the financial proposal
ANNEX 1 - INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS is provided here: http://www.undp.org/content/dam/undp/documents/procurement/documents/IC%20-%20General%20Conditions.pdf
Required Skills and Experience
Education:
- Master’s degree in Development Studies, Public Health, Social Sciences, Public Administration or any development related field.
Experience
- At least 10 years professional experience, with at least 5 years of experience in the programme management at managerial level is required;
- Relevant experience in providing consultancy / advisory services strengthening institutions and systems in high-pressure environments;
- Solid experience in developing Terms of References and technical proposals is essential;
- Strong IT skills;
- Experience of Global Fund, UN and / or UNDP policies and procedures highly desirable;
- Strong experience of programme partnership and collaboration with national institutions is highly desirable.