Capacity Building Specialist

Location : Dili, Timor Leste
Application Deadline :21-Sep-19 (Midnight New York, USA)
Additional Category :Sustainable Development and Poverty Reduction
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :60 working days between 28 October – 31 January 2020
Expected Duration of Assignment :60 working days between 28 October – 31 January 2020



Post Title:

International Junior Consultant – Capacity Building Specialist

Agency/ Project Name:

UNDP/ Sustainable Bio-energy Promotion for Timor-Leste (SBEPB) project

Period of Assignment/ Services:

60 working days between 28 October – 31 January 2020

Country of Assignment:

Dili, Timor-Leste

Starting Date     

28 October 2019




B. Background


The Sustainable Development Unit of Timor-Leste is currently implementing several projects on sustainable energy, climate change, biodiversity conservation and disaster response. There are also a number of projects and initiatives in pipeline and under implementation including the Timor-Leste-Jeju Friendship Forest initiative (3rd phase expected to start from beginning of August 2019), the first of its kind in Timor-Leste under the UNDP-GEF Sustainable Bio-energy Promotion for Timor-Leste (SBEPB) project. In addition, the Rio Conventions cross cutting capacity development project which is entirely based on capacity building issues of government and non-government stakeholders on environmental conventions has also recently started.  

Duties and Responsibilities

Description of Responsibilities:


The principal responsibility of the international junior consultant is to help the PMU to implement the third phase of the Jeju-Timor-Leste Friendship forest initiative and supporting capacity building initiatives of the SBEPB project.


C.Scope of Work

In close consultation with GoTL counterparts, UNDP and other relevant stakeholders and with direction from the programme manager, the consultant will perform the following tasks:

  1. Oversee and coordinate the Jeju-Timor-Leste Friendship Forest initiative along with the SBEPB National Project Cooordinator and preapre the required final narrative report.
  2. Coordinate the exchnage visit between Jeju and Timor-Leste on sustinmable forest management and eco-tourism and prepare relevant presntation materials.
  3. Provide capacity building support to the local ICS producers.
  4. Work with the SBEPB PMU, to monitor SBEPB project progress and in particular the subsidy scheme through management of the ICS subsidy scheme database.



The responsibility of the international junior consultant is to work with the National Project Coordinator of the SBEPB project and the Head of Sustainable Development Unit for the assigned tasks.


D.Expected Deliverables:


The international junior consultant will be responsible for deliverables as directed by the CTA/PM, to include:


  1. Monthly progress report comprising the tasks mentioned above within 25 November and
  2. Monthly progress report including final report of the 3rd phase of the Jeju-TL Partnership Forest by 27 December 2019.
  3. Monthly progress report including final ICS subsidy database for the SBEPB project by 31 January 2020.



 Deliverables/ Outputs

Estimated Duration to Complete

Target Due Dates

Review and Approvals Required


Monthly Progress Report-1


27 November 2019



Monthly Progress Report-2


27 December 2019



Monthly Progress Report-3


31 January 2020



D.Institutional Arrangements

The junior international consultant will be directly reporting to the National Project Coordinator of the SBEPB project. S/he will work in close contact with the national project coordinators, government counterparts and partner agencies.

E.Duration of the Contract

  1. Working days over the period of three months (28 October 2019 – 31 January 2020).




Dili, Timor-Leste

Required Skills and Experience

H. Qualifications of the Successful Individual Contractor



  • Post graduate degree in the fields of Environmental Management, International Development, Sustainable Development, environmental communication or relevant related fields.



  • at least 3 years of relevant professional experience in similar assignment at national or international level
  • Experience of providing capacity building support to government and private sector counterparts;
  • Previous experience in working with international organizations and ideally on the development project/programme
  • excellent analytical skills; very good inter-personal skills and ability to work with a multitude of stakeholders environment;
  • proficiency in computer packages; good working knowledge of word processing and spreadsheet programmes, particularly MS Word and MS Excel.



Excellent English writing and speaking skills are essential. Working knowledge of Tetun and Korean will be an asset.




Technical work

  • Strong expertise in capacity building for Environmental Management and capacity building projects.
  • Familiarity with the UNDP project management requirements and procedures.
  • Experience in coordinating projects with government counterparts.
  • Ability to pick up new terminology and concepts easily.
  • Familiarity with UNDP policies, templates and requirements.


  • Maturity and confidence in dealing with senior members of national institutions.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
  • Excellent written communication skills, with analytic capacity and ability to synthesize relevant collected data and findings for the preparation of quality analysis for the project proposal.
  • Excellent coordination skills and result oriented collaboration with colleagues – especially for this case the national level consultants.  




I.Scope of Price Proposal and Schedule of Payments

Lump Sum Contract

The Financial Proposal must be expressed in the form of an all-inclusive[1] Lump Sum Amount, linked to the Expected Outputs and Deliverables, supported by a breakdown of costs as per the template provided by UNDP. Under the lump sum approach, the contract price is fixed, regardless of changes in the cost components or duration of the assignment.



Envisaged international travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel.  In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. For all local travels to municipalities, UNDP’s approved local travel procedures will be applied.


In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.


Schedule of payments

The junior international consultant shall receive payment in three installments from UNDP as follows:


  • 30%       Upon submission and review of monthly progress report1 by 27 November 2019;
  • 35%       Upon submission and review of second progress report by 27 December 2019; and
  • 35%        Upon submission and approval of the last monthly progress report by 31 January 2020.


I. Recommended Presentation of Offer

Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

  1. Dully accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP (to be downloaded from the procurement notice link;
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; (P11 form to be downloaded from the procurement notice link
  3. A brief methodology and step by step timeline on how he/she will approach and complete the assignment, and
  4. Financial Proposal in the template provided by UNDP (to be downloaded from the procurement notice link


Kindly note that any Incomplete proposal (missing CV/P11 and/or Financial Proposal) will not be considered for further evaluation.


J. Criteria for Selection of the Best Offer


Cumulative analysis OR combined scoring method

The applications will be evaluated using weighted scoring method, where the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight; 70%

* Financial Criteria weight; 30%

Only candidates obtaining a minimum of 49 points of the technical criteria will be considered for the Financial Evaluation




  • Detailed Evaluation Criteria


Evaluation Criteria

Weight, %

Score (max. points)




Relevant academic credential






Relevant working experience



Experience and skills in capacity building



Experience of working with international organization and project management



Language skills



English language skills, both oral and written



Technical Total



Financial Proposal







J. Approval


This TOR is prepared by: 


[1] The term “All inclusive” implies that all costs (professional fees, travel costs, living allowances, communications, consumables, etc.) that could possibly be incurred by the Contractor are already factored into the final amounts submitted in the proposal


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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