Graphic Designer and Content Development Specialist – National Consultant


Location : Dili, Timor Leste
Application Deadline :07-Oct-19 (Midnight New York, USA)
Additional Category :Sustainable Development and Poverty Reduction
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Oct-2019
Duration of Initial Contract :95 working days, 01 October 2019 – 31 March 2020
Expected Duration of Assignment :95 working days, 01 October 2019 – 31 March 2020

Background

  1. PROJECT DESCRIPTION:

The “Building Shoreline Resilience of Timor-Leste to Protect Local Communities and their Livelihoods” (also referred to as the Coastal Resilience Building) Project is being implemented in close collaboration with the Government of Timor-Leste (GoTL) through the Ministry of Agriculture and Fisheries as well as working with other line ministries, local and international partners, NGOs and private enterprise as the issues of coastal areas are complex and cross-sectoral.  It employs an integrated approach, while tailoring activities to address the specific needs, challenges and priorities of the Government of Timor-Leste.

The objective of the UNDP GEF-funded project – Building shoreline resilience of Timor-Leste to protect local communities and their livelihoods is to strengthen resilience of coastal communities by the introduction of nature-based approaches to coastal protection; as well as support inter- and intra-ministerial coordination for collaborative development planning ensuring protection of coastal areas, as well as identify and research potential revenue streams for long term sustainability.

As mangroves are vital natural defense to the impacts of climate change, extensive mangrove protection and restoration will be supported while addressing community pressures (i.e. felling for fuelwood) and introduce alternative mangrove-supportive livelihoods, as well as improve public awareness about the important role of coastal ecosystems in shoreline protection and climate change adaptation and mitigation.

This Coastal Resilience Building project will systematically strengthen the synergistic relationship between coastal communities and mangroves ecosystems and ensure that coastal communities in Timor-Leste have economic incentives to maintain and safeguard these protective natural systems, without compromising their livelihood options. 

The project has been implementing activities since August 2016, with mangrove conservation and restoration and support to livelihood diversification in seven municipalities (Dili, Liquic¸a, Covalima, Bobonaro, Manuhafi, Manatuto and Viqueque) across coastal communities in Timor-Leste.

The Graphic Designer and Content Development Specialist (National Consultant) will provide technical support the CRB Project on the design and layout of communication products and production, preparation of printing packages (all illustrations, layout and design files) for printing of publications and other related communication products as required by the project.


Duties and Responsibilities

  1. SCOPE OF SERVICE

The Graphic Designer and Content Development Specialist is expected to work under the overall guidance of the Chief Technical Adviser/Project Manager, Coastal Resilience Building Project under the Sustainable Development Unit in UNDP Timor-Leste.  S/he will be expected to collaborate closely with the project team, national stakeholders and counterparts, communities, civil society, academia and the project team in order to produce the required deliverables foreseen in the contract and will perform the following tasks:

  • Prepare Inception Report with detailed assessment and outline of project communication products to be delivered and timeline.
  • Communication package comprising of design and layout of message/signboards for the 7 municipalities (20 sites), this include gathering relevant and related photographs from sites.
  • Communication products comprising of banners and infographics with content and concept development, design, layout and prepare for print
  • Prepare the design and layout for various project communication products such as calendars, bags, T-shirts and booklets for community and schools’ awareness programmes.
  • Design and develop materials for publications – at least 50 pages of illustrative and photographic storytelling to support awareness raising in schools and communities with key messages about coastal ecosystem conservation and climate change awareness.
  • Work closely with Secretary of State for Environment, NDA to the GCF team on layout and design of the GCF Manual (currently 14 pages) including graphics and collect suitable photos for the manual.

 

  1. EXPECTED OUTPUTS AND DELIVERABLES

No

 

Deliverables/ Outputs

 

Estimated Time to Complete

 

Target Due Dates

 

Review and Approvals Required

1

Inception Report with detailed assessment and outline of project communication products to be delivered and timeline.

3 days

 

8 October 2019

 

Project Manager/CTA and UNDP Head SDU

2

Design for various communication products prepared for publication/printing such as the 2020 calendars, handbags, T-shirts and 10-page booklets for community and schools’ awareness raising programmes

20 days

 

 

 

31 October 2019

3

Design and layout of signboards for 7 municipalities and 20 sites, this include gathering relevant photographs from sites and formulating key messages.

18 days

 

15 November 2019 

 

4

At least 10 banners for project activities and 20 infographics with content and concept development, design, layout and prepare for print

12 days

29 November 2019 

 

5

Layout design of the GCF Manual for SEA/NDA

10 days

20 December 2019

6

Communication package comprising of design and layout of printed products – at least 50 pages of illustrative/photographic storytelling to support awareness raising in schools and communities with key messages about coastal ecosystem conservation and climate change awareness

30 days

 

 

 

 

15 February 2019

 7

Final Report incorporating comments from the project.

2 days

15 March 2020

 

 

Total days

95 Days

 

 

 


Competencies

  1. INSTITUTIONAL ARRANGEMENTS

The Graphic Designer and Content Development Specialist is expected to work under the overall guidance of the Chief Technical Adviser/Project Manager, Coastal Resilience Building Project which comes under the Sustainable Development Unit in UNDP Timor-Leste. National Project Coordinator and Finance and Operation Officer will facilitate administrative arrangements and logistical support throughout the duration of the mission. The IC will be expected to participate in field visit, consultation and travel will be required to the municipalities. Approximately 8 days of field visit  is factored into the consultancy – to conduct interviews, collect information and photographs to prepare materials/communication products.

 

  1. DURATION OF ASSIGNMENT

The assignment will be for an initial period starting October 1, 2019 until March 31, 2020 (95 working days based on agreement and approval by the Project Manager) distributed over 6 calendar months.

The consultant must be available for meetings with the project team and stakeholders for consultation and discussion purposes. Arrangement for such consultations/visits will be communicated to the consultant so that s/he can prepare and schedule time accordingly.

 

  1. DUTY STATION

The duty station of the work is Dili, Timor-Leste.  The IC will be expected to travel approximately 12 days for visits and interviews and data/photographs collection outside of Dili in the project sites/municipalities. Approximately of these visits will entail overnight stay during the consultation/data collection and photography.

 


Required Skills and Experience

A.QUALIFICATIONS OF THE SUCCESSFUL INDIVIDUAL CONTRACTOR

Education:

 

University degree in information technology, computer science, engineering, graphic design (or other relevant degree). Advanced degree in graphic design would be an asset.

 

Professional Experience:

  • At least 3 years of progressive relevant work experience in the field of illustration/graphic design/layout/publication production is a must.
  • Advanced knowledge of printing and pre-press processes (both digital and offset printing). Excellent command of Adobe, Creative Suite package especially InDesign, Photo Shop, Adobe Illustrator, Adobe PageMaker and Coral Draw and related software. Advanced knowledge of computing, particularly the Microsoft Office is a must
  • Advanced knowledge of photography, image editing
  • At least basic understanding of the work with respect to coastal ecosystem conservation and climate change
  • Working experience  with international organizations, government and knowledge of UNDP work.
  • Ability to deliver timely and high-quality results under tight deadlines. Excellent attention to detail.
  • Ability to follow instructions, work under pressure as a part of a team, or independently is required.

 

Language requirements:

Tetun– excellent written and oral communication skills. In addition to excellent command of Tetun, proficiency in English, Portuguese and/or Bahasa is considered asset.

 

Other Competencies:

 

 

Knowledge Management and Learning

 

  • Demonstrated capacity in knowledge sharing and knowledge management and ability to generate innovative and new ideas and promote learning through leadership and personal example
  • In-depth practical knowledge of inter-disciplinary development issues
  • Ability to conduct research and analysis and strong synthesis skills

 

 Management and Leadership

 

  • Highly develop inter-personal, negotiation and teamwork skills, networking aptitude, ability to work in multi-cultural environment

 

  • Excellent interpersonal and networking skills, including the ability to liaise effectively at corporate and project management levels;

 

 

Corporate/Functional

 

  • Demonstrates integrity by modelling the UN’s values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

 

  1. SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

Lump Sum Amount

 

The financial proposal must be expressed in the form of a lump sum all-inclusive cost linked to deliverables specified in TOR Section C, supported by a breakdown of costs as per the template provided.

 

If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 

Schedule of payments

No

 

Deliverables/ Outputs

 

Target Due Dates

 

Percentage

 

Review and Approvals Required

1

Inception Report with detailed assessment and outline of project communication products to be delivered and timeline.

 

8 October 2019

10%

 

 

 

 

 

 

 

 

 

Project Manager/CTA and UNDP Head SDU

2

Design for various communication products prepared for publication/printing such as the 2020 calendars, handbags, T-shirts and 10-page booklets for community and schools’ awareness raising programmes

31 October 2019

15%

3

Design and layout of signboards for 7 municipalities and 20 sites, this include gathering relevant photographs from sites and formulating key messages.

 

15 November 2019

 

15%

4

At least 10 banners for project activities and 20 infographics with content and concept development, design, layout and prepare for print

29 November 2019

 

10%

5

Layout design of the GCF Manual for SEA/NDA

20 December 2019

10%

6

Communication package comprising of design and layout of printed products – at least 50 pages of illustrative/photographic storytelling to support awareness raising in schools and communities with key messages about coastal ecosystem conservation and climate change awareness

15 February 2019

30%

7

Final Report incorporating comments from the project.

15 March 2020

10%

 

Total days

95 days

100%

 

 

 

C.RECOMMENDED PRESENTATION OF OFFER

 

Individual consultants interested in the assignment must submit the following documents to demonstrate their qualification:

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP; template can be downloaded at http://procurement-notices.undp.org/view_notice.cfm?notice_id=59275
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; template can be downloaded at http://procurement-notices.undp.org/view_notice.cfm?notice_id=59275
  3. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. template can be downloaded at http://procurement-notices.undp.org/view_notice.cfm?notice_id=59275
  4. Technical Proposal - Brief description of methodology on how s/he will approach and complete the assignment;

Kindly note that any Incomplete proposal (missing CV/P11 and/or Financial Proposal) will not be considered for further evaluation.

 

D.CRITERIA FOR SELECTION OF THE BEST OFFER

 

The candidates will be evaluated based on the following methodology:

Combined Scoring method – where the qualifications and methodology will be weighted a max. of 70% and combined with the price offer which will be weighted a max of 30%. Only candidates obtaining a minimum of 49 points of the technical criteria will be considered for the financial evaluation.

 

Technical Criteria

Maximum obtainable points

Weight Percentage

Education:

University degree in information technology, computer science, engineering, graphic design (or other relevant degree). Advanced degree in graphic design would be an asset.

10

10%

Years of Experience and Knowledge of Sector:

Minimum of 3 years progressive relevant work experience in the field of illustration/graphic design/layout/publication production is a must.

15

15%

Advanced knowledge of printing and pre-press processes (both digital and offset printing). Excellent command of Adobe, Creative Suite package especially InDesign, Photo Shop, Adobe Illustrator, Adobe PageMaker and Coral Draw and related software. Advanced knowledge of computing, particularly the Microsoft Office is a must

 

10

10%

Demonstrate advanced knowledge of photography, image editing

 

5

5%

At least basic understanding of the work with respect to coastal ecosystem conservation and climate change; Working experience with international organizations, government and knowledge of UNDP work or similar.

 

5

5%

Language of the Consultancy

 

 

Tetun – excellent written and oral communication skills. In addition to excellent command of Tetun, proficiency in English, Portuguese and/or Bahasa is considered asset.

5

5%

c) Technical Proposal

 

 

Brief Description of Organization & Methodology for carrying out this assignment

20

20%

Total technical score

70

70%

Financial: 30%

30

30%

Final Score

100

100%

 

  1. APPROVAL

This TOR is approved by:

 


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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