Monitoring and Communication Specialist


Location : Dili, Timor Leste
Application Deadline :04-Oct-19 (Midnight New York, USA)
Additional Category :Sustainable Development and Poverty Reduction
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
15-Oct-2019
Duration of Initial Contract :60 working days
Expected Duration of Assignment :4 months

Background

The “Building an Innovation Ecosystem for Youth Entrepreneurship in Timor-Leste” initiative combines a solution-oriented initiative with innovation and service delivery to transform Timorese young people particularly those who are unemployed and are economically inactive in to ‘change makers’ or social entrepreneurs creating jobs/livelihoods towards achieving economic transformation.

The project involves strategic partnerships with private sectors, government authorities, local leaders and community, civil societies and relevant institutions. It will operate in the One Stop Shop in the capital city of Dili.

The Project Management and Partnership Development Specialist will support the achievement of the following project outcomes and outputs:

  • CPD Outcome 1: Growth and development are inclusive and sustainable, incorporating productive capacities that create employment and livelihoods for the poor and excluded
  • Output 1.1: National/municipal systems and institutions enabled to provide a wide range of methods and tools to stimulate creativity, guide discussions, moderate collaboration, as well as develop, prototype, and experiment solutions for the ‘unmet human needs’ in the community benefiting ‘people and planet’.
  • Output 1.2: Improved skills and knowledge on innovation and entrepreneurship among Timorese young people to become “Change Makers” in the community

Output 1.3: Young people with knowledge and expertise creates ventures that spawn new products and services in local industry such as fishing, agriculture, tourism, waste recycling, and thereby create jobs and livelihoods in the community.
 


Duties and Responsibilities

  1. OBJECTIVE OF THE ASSIGNMENT/SCOPE OF SERVICE

The consultant will work under the overall supervision the Programme Manager of Sustainable Development to perform the following tasks/activities:

 

  1. Assess the project progress against expected outcome and output through survey/interview and review meetings with project team and beneficiaries, and draft project annual report
  2. Conduct monitoring site visits and interview with youth entrepreneurs to collect and write success stories for the website, social media, and Youth Entrepreneurship magazine
  3. Provide communication support including development of communication materials such as press releases, infographics, and news articles on the Social Innovation Challenge call for application and National Youth Forum through Youth Co-Lab platform
  4. Coordinate the production and broadcasting of TV show on youth entrepreneurship

 

 

  1. EXPECTED OUTPUTS AND DELIVERABLES

NO.

 

Deliverables/Outputs

Estimated Duration

Target Due Dates

Review & Approvals Required

1

At least 10 success stories of youth entrepreneurs developed and published on the website, magazine, and social media

15 days

End of Oct 2019

CO Programme Manager

2

At least four Youth Entrepreneurship TV shows broadcasted/aired

 

15 days

End of Nov 2019

CO Programme Manager

3

Press releases and news articles published on the on the announcement of Social Innovation Challenge call for application and National Youth Forum

15 Days

Dec 2018

CO Programme Manager

4

Monitoring conducted and Final draft Project progress report submitted

15 Days

Mid Jan 2020

 

Total number of days

60 days

 

 

 

 


Competencies

  1. INSTITUTIONAL ARRANGEMENTS

The selected consultant will work under CO Program Manager for the Knua Juventude Fila-Liman. The consultant should use his/her own computer/laptop for the assignment, the office will provide access to internet to facilitate communication. Other logistical costs (local transport, communication, logging, etc.) must be included as part of the financial proposal of the consultant. 

  1. DURATION OF ASSIGNMENT

The assignment will be for a period of 60 effective working days between October 2019 to January 2020 in Timor-Leste.

The consultant must be available for regular meetings with the programme unit and other meeting with the Project and Programmes Manager as well as line partners for consultation and discussion purposes. Arrangement for such visits will be coordinated by the consultant with the project team based on project work plan/schedule.

 

  1. DUTY STATION

Dili, Timor-Leste with travel to other municipalities.


Required Skills and Experience

A.QUALIFICATIONS OF THE SUCCESSFUL INDIVIDUAL CONTRACTOR

 

Education:

  • University degree in project management, communication, or related field.

Professional Experience:

  • At least 3 year of working experiences in project management, monitoring and evaluation, communication/media, or related field.
  • Knowledge/understanding and working experience in innovation and entrepreneurship development skills development as well as experience in working with a wide range of international and national organizations working in youth empowerment sector
  • Experience in supervising staffs, organizing and facilitating youth empowerment activities/events such as trainings and workshops and prepare reports.
  • Experience in conducting research, strategy development, and writing reports and concept note. 

 

Language Requirements:

  • Fluently in spoken and written Tetum and English is required

 

Other Competencies:

  • Excellent interpersonal and networking skills, including the ability to liaise effectively at project management levels;
  • Ability to communicate and function effectively in an international, multicultural environment;
  • Ability to effectively facilitate learning for entrepreneurs and innovators from diverse backgrounds;
  • Ability to work effectively in a team.

 

  1. SCOPE OF PRICE PROPOSAL AND SCHEDULE OF PAYMENTS

Lump Sum Amount

The financial proposal must be expressed in the form of a lump sum all-inclusive cost linked to deliverables specified in TOR Section D, supported by a breakdown of costs as per the template provided.

If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 

 

Schedule of payments

  1. October    : 25 of payment upon completion of deliverables #1
  2. November : 25% of payment upon completion of deliverables #2
  3. December : 25% of payment upon completion of deliverables #3
  4. January  : 25% of payment upon completion of deliverables #4

 

C.RECOMMENDED PRESENTATION OF OFFER

Individual consultants interested in the assignment must submit the following documents (combined as one PDF file) to demonstrate their qualification:

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references; template provided here http://procurement-notices.undp.org/view_notice.cfm?notice_id=59398
  3. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided http://procurement-notices.undp.org/view_notice.cfm?notice_id=59398

 

Kindly note that any Incomplete proposal (missing CV/P11 and/or Financial Proposal) will not be considered for further evaluation.

 

D.CRITERIA FOR SELECTION OF THE BEST OFFER

 

The candidates will be evaluated based on the following methodology:

Combined Scoring method – where the qualifications and methodology will be weighted a max. of 70% and combined with the price offer which will be weighted a max of 30%. Only candidates obtaining a minimum of 49 points of the technical criteria will be considered for the financial evaluation.

 

Technical Criteria

Maximum obtainable points

Weight Percentage

Education:

University degree in project management, communication, or related field.

15

15%

Years of Experience and Knowledge of Sector:

At least 3 year of working experiences in project management, monitoring and evaluation, communication/media, or related field.

15

15%

Knowledge/understanding and working experience in innovation and entrepreneurship development skills development as well as experience in working with a wide range of international and national organizations working in youth empowerment sector

20

20%

Experience in conducting research, writing press releases/news article, strategy development, and writing reports and concept note. 

10

10%

Fluency in English and Tetun is a must

10

10%

Total technical score

70

70%

Financial: 30%

30

30%

Final Score

100

100%

 

 

 

 

  1. APPROVAL

This TOR is approved by:


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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