Background
Background
UNDP and the State of Kuwait, represented by the General Secretariat of the Supreme Council of Planning and Development (GSSCPD), strive to enhance institutional capacities at various government agencies by providing them with necessary technical support to strengthen their capacities and skills to perform their expected duties.
Under the framework of the Institutional Capacity Development for Implementation of the Kuwait National Development Plan (ICDI/KNDP) project, UNDP andGSSCPD attempt to support the Central Statistics Bureau (CSB) to create an enabling environment for KNDP results. The aim is to enhance institutional and human capacities of the CSB for evidence-based plans and policies on sustainable development.
Within this context, UNDP on behalf of the General Secretariat for the Supreme Council for Planning and Development and the CSB is seeking to recruit an Organizational Development Specialist to provide technical advisory services to the office of the Director of the Central Statistical Bureau of the State of Kuwait. The specialist will be simultaneously working with various departments and units within the Central Statistical Bureau. The Organizational Development Specialist will also focus on capacity building and transfer of knowledge to different units at the Central Statistical Bureau for guiding the restructuring process.
Objective
The main objective of the consultancy is to support the enhancement of institutional capacities, effectiveness and efficiency of CSB’s standard operational procedures (SOPs), implementing the “the organizational change approach”, in order to support the CSB to implement on its mandate through supporting the restructuring process of the Bureau, including the revision of the organizational structure, formulate a functional description for all units in the structure for the entire Bureau, prepare a guideline and carry on simplification process of the Bureau’s SOPs, and organize training sessions for the staff at CSB, in addition to organizing staff discussion group meetings and implement a needs-assessment-based training plan for staff (and other related departments) in areas related to change management to ensure sustainability of capacity development and maximize the ownership of the process.
Duties and Responsibilities
Summary of key functions: Under the direct supervision of the Director of the CSB and in close coordination with the GSSCPD International Cooperation Department and the ICDI project team, the Organizational Development Specialist will assume the following tasks:
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Carryout a situation analysis exercise of the current organizational structure of all sectors of the CSB, adopting the organizational change approach, including to review relevant laws and regulations governing CSB’s operations, conducting a SWOT exercise, stakeholder’s analysis, to detect issues and bottlenecks and identify solutions; Present at least 2 proposals for the new structure including restructuring scenario plan proposals on how to accommodate existing CSB staff within the new structure, to include employees of departments that were declared null and void (if-any); the scenario plan to include communication plan for raising awareness among CSB’s staff on the change process, foster understanding of the benefits and Impacts of change, and strengthen commitment towards the change process. Provide technical advice to CSB about other transformation initiatives simultaneously. Identify risks and issues that may impact the success of the restructuring from the stakeholder’s point of view; develop and implement (risks and issues management plan). Facilitate cross-functional team meetings across the organization to advocate for restructuring process and foster understanding and awareness raising on the importance of restructuring process; The CSB will select one of the proposed organizational structures. |
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Deliverables:
The duration and timeline of the deliverables are indicated in the below table:
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- Institutional Arrangement
- The Consultant will work under the direct supervision of the Director of the CSB. He/she needs to coordinate closely with the GSSCPD International Cooperation Department and the ICDI project team.
- All payments subject to approval based on submitted certified and approved interim, draft and final reports (with relevant attachments) by GSSCPD / CSB and UNDP.These interim and final reports will serve as justification of payment.
- The Consultant will be provided with access to printing machine and internet connection.
- Duration of the Work
The duration of this assignment is expected to be 5months. The starting date is expected within August 2019.
3. Duty Station
The consultant will be based in Kuwait at CSB office for the duration of the assignment.
- Scope of Price Proposal and Schedule of Payments
x Lump Sum Amount |
Daily Fee
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- EVALUATION
? Option A -. Lowest price and technically compliant offer
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?Option B - Cumulative analysis
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Total score=Technical Score + Financial Score. Technical Criteria weight - 70%, 700 scores maximum Financial Criteria weight - 30%. 300 scores maximum
Only candidates obtaining a minimum of 490 from 700 points in the Technical part of evaluation would be considered for the Financial Evaluation
The selection of candidates will be done in 3 stages:
1st stage: Prior to detailed evaluation, all applications will be thoroughly screened against eligibility criteria (minimum qualification requirements) as set in the TOR in order to determine whether they are compliant/non-compliant.
2nd stage: Evaluation of technical proposals Short-listed candidates will be evaluated based on the following criteria. Only candidates obtaining a minimum of 490 points (70%) at the Technical Evaluation would be considered for the Financial Evaluation.
3rd stage: Financial evaluation Cumulative analysis will be used based on the following methodology: All the offers of individual consultants who scored 490 (70% from 700) and more points during the desk review are acceptable for financial evaluation. The lowest financial qualified proposal receives 300 points and all the other technically qualified proposals receive points in inverse proportion per the formula:
The candidate achieving the highest cumulative score for both Technical and Financial evaluations will be recommended by the Evaluation Committee for contracting.
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- DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS.
Applicants are requested to compile and submit as one PDF file the below requested documents:
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Competencies
Core Competencies
- Demonstrates leadership, team building and coordinating skills
- Demonstrates commitment to human development principles and values.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Shares knowledge and experience;
- Provides helpful feedback and advice;
- Strong analytical skills;
- Plans and produces quality results to meet established goals;
- Generates innovative, practical solutions to challenging situations;
- Conceptualizes and analyses problems to identify key issues, underlying problems, and how they relate;
- Demonstrates substantive and technical knowledge to meet responsibilities and post requirements with excellence;
- Demonstrates strong oral and written communication skills;
- Demonstrates openness to change and ability to manage complexities;
- Responds positively to critical feedback and differing points of view.
Functional Competencies
Promoting Organizational Learning and Knowledge Sharing:
- Makes the case forinnovative ideas documenting successes and building them into the design of new approaches;
- Identifies innovative approaches and strategies that promote the use of tools and mechanisms;
- Develops and/orparticipates in the development of tools and mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies.
Job Knowledge/Technical Expertise:
- Proven analytical and writing skills, including in the area of gender and programming.
- Understands more advanced aspects of social development as well as the fundamental concepts of related disciplines
- Ability to prepare succinct analytical publications and reports. ?
- Continues to seek new and improved methods and systems for social planning.
- Keeps abreast of new developments in areaof public policy development and international organisationsand seeks to develop him/herself professionally.
Results-Based Programme Development and Management:
- Assesses project performance to identify success factors and incorporates best practices into project work
- Researches linkages across programme activities to identify critical points of integration
- Monitors specific stages of projects/programme implementation
- Excellent written communication and analytical skills.
Client Orientation:
- Maturity and confidence in dealing with senior and high-ranking members of national and local institutions, government and non-government.
- Researchespotential solutions to internal and external client needs and reports back in a timely,succinct and appropriate fashion
· Organizes and prioritizes work schedule to meet client needs and deadlines.
· Anticipates client needs and addresses them promptly.
Required Skills and Experience
I. Academic Qualifications:
- Minimumrequirement is a Masters’ degree in Public Administration/Institutional and Human Resources development, or other related fields. A PhDis an advantage.
II. Years of experience:
- 10 years of proven practical experience in Public Administration and/orHuman Resources Management.
- Experience in conducting organization change/restructuring exercise
- Experience working with statistic institutions is an advantage;
- Experience in working with government institutions in Kuwait is an advantage;
III. Language Requirements:
- Fluency in oral and written English & Arabic is a must.