Individual Consultant for the Audio Visual material (for Filipino Nationals only)


Location : Manila, PHILIPPINES
Application Deadline :10-Nov-19 (Midnight New York, USA)
Additional Category :Sustainable Development and Poverty Reduction
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
15-Nov-2019
Duration of Initial Contract :4 months
Expected Duration of Assignment :60 man-days spread over 4 months

Background

A. Project Title: 

Audio Visual Producer (AVP)- "Omnibus Guidelines Governing the Award and Administration of Renewable Energy Service and Operating Contracts and the Registration of Renewable Energy Developers"

B.        Project Description  

i. Goal: “reduce GHG emissions from the power sector, the objective is to promote and facilitate the commercialization of the renewable energy (RE) markets through the removal of barriers to increase investments in RE based power generation project.”

ii. Outcome indicators: “Direct emissions reductions will be 205,181 tonnes of CO2eq hand. 20,000 sitio-based households will have access to RE sources.

iii. Components and Expected outcomes:

    DREAMS have 4 components:

Components

Outcomes

a. RE Policy and Planning

enforcement of a supportive policy and regulatory environment = increase in RE investments

b. Institutional strengthening for RE mainstreaming

strengthened institutional capacity= increase in RE project approvals

c. Capitalized RE market development

increased number of operational RE projects = increase in confidence of RE developers on viability of RE

d. RE commercialization

capitalized RE markets = increase in RE based power capacity

iv. Stakeholders for the Project:

The project is being implemented by the Department of Energy (DOE). DOE assumes over-all responsibility for the achievement of project results. The Project is co-financed with funding from the GEF. UNDP acts as the GEF Executing Agency. All components of the Project is being implemented by the Renewable Energy Management Bureau (REMB).

A Project Support Group (PSG) composed of technical staff/specialist from the other Bureaus and divisions of DOE has been formed to provide technical advice in the implementation of the activities including monitoring and evaluation. A Project Steering Committee has been established to serve as a policy and decision-making body for the project implementation.[1]

A Project Management Unit (PMU) is based at the DOE Compound. The PMU is headed by a National Project Director (NPD) who is also the Director of the REMB. A Project Manager and support staff oversees the day to day operations of the DREAMS Project Management Office. The PMO is located at the office of the DOE in Taguig, Metro Manila.

[1] The members of the PSC are DOE, DILG, DENR, NEDA, TRANSCO, NGCP, NPC, PEMC, UNDP, and representative from the local governments of Iloilo and Palawan.


Duties and Responsibilities

A. Scope of Work and Methodology

The Contractor will produce an Audio Visual (AV) material based on the contents of the "Omnibus Guidelines Governing the Award and Administration of Renewable Energy Service and Operating Contracts and the Registration of Renewable Energy Developers"

The AV material will be used during orientations and trainings related to the said Guideline. The AV is not intended to be exhaustive in content but must be able to explain the background, objectives and most salient messages of the Omnibus Guideline.

Creativity is an essential component to capture the interest/attention of the target audience. Animations, infographics and creative flow charts and appropriate musical score are expected.

A two-part AV material is recommended. Each segment should not exceed 7 minutes. The 1st segment could be the primary contents of the Omnibus Guideline. The 2nd segment, to be presented at the end of the training/orientation will be a summary that may contain, things to remember, Do’s and Don’ts and other related information to sustain the interest of the participants after the event.

The AV material must be available in a format that may be downloaded, stored and played on an android phone for faster and more popular dissemination. 

B. Expected Outputs and Deliverables

The final output shall be submitted not later than 15th March 2020.

Table 1: Deliverables

 

Deliverables/ Outputs

Estimated Duration to

Complete

(man days)

Target Due Dates (assuming contract signed by 15 November 2019)

Review and

Approvals

Required

Draft Story Board and Work Plan

10

Not Later Than (NLT) 30th November, 2019

National Project

Director

 

with

recommendation

 

of REMB staff or officers that may be assigned

Final Story Board

5

NLT 15th December 2019

Draft 1 AVP

20

NLT 15th January 2020

Draft 2 AVP

10

NLT 1st February 2020

Final AVP

15

NLT 1st March 2020

Total

60

 

C.   Key Performance Indicator and Service Level

The Contractor shall submit the required outputs based on the approved Work Plan. Any changes in the schedule of deliverables shall be communicated to and approved by the NPD at least 10 days prior to the date that a specific output is due.  The Contractor and the PMU will agree on the response time/turn around needed to respond for each expected output

D. Governance and Accountability/ Institutional Arrangement

The work of the IC will be coordinated by the DREAMS Project Manager. A Team of Staff from he REMB will review and the endorse the Final Story Board and the Final Output to the National Project Director (NPD). The PMU will facilitate linkage with members of the Renewable Energy Management Bureau.

No additional staff, equipment or workspace will be provided to the Contractor. Subject to availability, a meeting room may be provided at DOE during FGDs or meetings with DOE and members of the REMB.

E. Duration of the Work

The consultant is expected to work for 60-man days spread over 4 months starting 15th November 2019 and completed not later than 15th March 2020

F. Duty Station

The IC will be based in Manila. There will be no travels outside of Metro Manila. The IC may however be requested to attend fora and workshops within NCR only.

G. Scope of Price Proposal and Schedule of Payments

This is a lump sum/all-inclusive approach.[1] There are no duty travels outside of Metro Manila. However, in case a duty travel is requested by DOE, airfare, lodging and meals only, will be shouldered by the project.

Table 2: Payment Schedule

Deliverables/ Outputs

% Payment Tranche

Upon submission and acceptance of Approved Work Plan and Draft Story Board and at least 3 sample voice over of Talent for Voice Over (if any will be use)

10

Upon submission and acceptance of Final Story Board with full Text or Script;

Draft 1 AVP (with draft musical score)

30

Upon submission and acceptance of Draft/Pre-Final 2 AVP (complete with musical score, full animations and Voice Overs)

10

Upon submission and acceptance of Approved Final AVP which will be presented at REMB

50

Total

100

 

[1]The term All inclusive” implies that all costs (professional fees, travel costs, living allowances, communications, consummables, etc.) that could possibly be incurred by the Contractor are already factored into the final amounts submitted in the proposal


Competencies

Corporate competencies

  • Demonstrates integrity by modeling the UN's values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.

Functional and technical competencies

  • Ability to work in a diverse and multi-cultural environment;
  • Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
  • Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
  • Demonstrates openness to change and ability to manage complexities;
  • Computer literate.


Required Skills and Experience

A. Qualifications of the Successful Individual Contractor

Table 1: Contractors Qualification

A.           Qualification per CV/P11

Max. Points

Obtainable

Education

Minimum: AB in any of the following degree: Communication, Multimedia Arts, Arts and Literature

 

(Minimum of 3.5 points for college degree, additional points for additional degree, maximum of 5 points)

5

Experience

 

Minimum 5 years of experience in video productions and editing

(Minimum of 7 points X years of experience, additional points for additional years of experience)

10

Minimum 3 experienced facilitating creative planning workshops involving international organizations or government and private sector in the production of AVP and IEC materials

(Minimum of 3.5 points X years of experience, additional points for additional years of experience)

5

Minimum 3 years of experience in computer animation and videography

(Minimum of 3.5 points X years of experience, additional points for additional years of experience)

 

5

Sub Total A

25

B.           Sample Works

 

Organized the production and directly produced/shoot at least Three (3) audio-visual projects (10 points each Project)

Each video will be assessed based on the ff: clarity on the video’s  idea, message or thought in an original and imaginative way; smooth the transitions, good lighting, and focusing; background/animation is appealing and attractive or not distracting or cluttered; balance and clear audio and music;

30

Sub Total B

30

C.           Interview

15

Total

70

B. The IC must submit the following

1.    Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP; You may download the editable version of the Offeror's Letter to UNDP Confirming Insterest and Availability for the IC by clicking on this link: http://gofile.me/6xdJm/bE9TCw8fU

2.    Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;

3.    Submission of recent AVP produced (not more than 5 years old). The AVP sample to be submitted (playable in Windows or Mac App) is preferably not more than 10 minutes in length. A summary of the AVP produced must be presented as follows:

Table 1: Summary of AVP

Title of AVP

Topic or Subject matter of AVP

length of of AVP (in min)

Date released

Client of Contractor (for whom AVP was made)

 

 

 

 

 

4.    Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.  If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

C. Criteria for Selection of the Best Offer

The IC will be selected based on the following combined scoring method:

1.  Technical Qualifications (70 points)

A

CV of Applicant

25 pts.

B

Work Sample

30 pts.

C

Interview

15 pts.

2.  Financial = 30 points.

Only applicants with a minimum score of 49 points in the Technical Criteria will be considered for financial evaluation.

D. Annexes to the TOR

www.doe.gov.ph for a copy of the “Omnibus Guidelines”

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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