UN WOMEN Jobs - 88539- HR Associate

HR Associate

Advertised on behalf of

UN WOMEN

Location :

Nairobi, KENYA

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

22-Nov-19 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

12 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Under the direct supervision of the Regional Human Resources Business Partner, the Human Resources (HR) Associate serves as a member of the operations team, and is responsible for administratively and logistically supporting the recruitment and placement, administration of benefits and entitlements of staff and local external contractors, other HR administration issues and separation of personnel.

In performing his/her tasks, the HR Associate ensures compliance with UN Women policies and regulations; accountability to organizational values and principles; and an enabling workplace environment in which staff potential is maximized. The HR Associate supports the Human Resources Business Partner and works in close collaboration with the operations, programme and project teams in the MCO/CO and operations staff in other UN Agencies, UN Women Regional Office and HQ staff to successfully deliver operations services.

Duties and Responsibilities

1. Administer and implement HR stategies and policies in the ESA Regional Office in full compliance with UN Women rules, regulations, and HR policies an guidelines

Provide general, standard information to the management and staff on HR strategies, rules and regulations;
Identify ways in which the administrative needs can be met within existing policies;
Interpret processes and procedures, anticipate and manage operaitonal requirements;
Prepare written response to queries concerning HR related matters.

2. Provide HR administrative and logistical servies to the ESA Regional Office and region in full compliance with UN Women rules, regulations, and HR policies an guidelines

Process, draft, edit, proofread and finalize for approval a variety of correspondence and other communications; maintain files/records, monitor deadlines;
Provide administrative coordination in the extension of contracts, processing of national benefits and allowances, and entitlements, and renewal of UNLPs and visas;
Input and track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivities, recoveries, adjustments and separations through Atlas;
Facilitate responses to audit findings and recommendations;
Assume overall responsibility for leave management; record management;
Process payment, and administer entitlements for international staff as delegated; validate and coordinate local payroll and related issues;
Facilitate staff separation process;
Create/update entries of vendors/PO and Receipts in the ATLAS system.

3. Facilitate and coordinate recruitment processes in full compliance with UN Women rules, regulations, and HR policies and guidelines

Draft job descriptions and vacancy announcements; assist in reviewing and processing requests for classification;
·Screen candidates and facilitate and participate in interview panels as necessary;
Prepare recruitment recommendations/supporting documentation for the Central Review Board (CRB);
Prepare position establishment, liaise with headquarters and assure that action is completed;
Provide regular recruitment status reports;
Provide advice to local recruitment in programmes/projects when necessary.

4. Provide administrative support to staff performance management and learning and development in full compliance with UN Women rules, regulations, and HR policies and guidelines

Monitor compliance with the performance appraisal review in the ESA Regional Office and region and staff learning and development;
Facilitate the preparation of Office learning plan and individual learning plans in consultation with the HR Business Partner.

5. Maintain data in relation to HR in full compliance with UN Women rules, regulations, and HR policies and guidelines

Maintain and update internal database and files on administrative HR matters in a confidential and secure manner;
Generate a variety of standard and non-standard statistical and other reports from various databases;
Update position data in Atlas, association of positions to chart fields (CoAs), update of CoA information and setting up vendors.

6. Facilitate knowledge building and knowledge sharing globally

Organize training courses, workshops, information sessions, orientations and consultations for staff;
Provide a synthesis of lessons learnt and best practices in HR administration;
Liaise with HR headquarters in HR administration and staffing to disseminate information on a variety of HR matters.

Competencies

Core Values

Respect for Diversity;
Integrity;
Professionalism.

Core Competencies

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Leading by Example;
Inclusive Collaboration;
Stakeholder Engagement.

Functional Competencies

Timely and accurate HR administration
Timely and accurate organization of recruitments
Timely and accurate information provision to staff on HR administrative and benefit and entitlement issues
Timely administrative service delivery to the ESA Regional Office and region and offices in the region
Up-to-date and secure databases, files and records

Required Skills and Experience

Education:
Bachelor’s degree in Business or Public Administration.
Specialized training in Human Resource Management would be preferable.

Experience:

At least 6 years of relevant experience in office administration and/or human resource management;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management system

Languages:

Fluency in English is required;
Knowledge of French is an asset.

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment.

Kindly note that the system will only allow one attachment, please combine all your documents into one (1) single PDF document. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.