UNDP Jobs - 88662- Procurement Support Consultants

Procurement Support Consultants

Location :

Copenhagen

Type of Contract :

Individual Contract

Starting Date :

06-Jan-2020

Application Deadline :

29-Nov-19 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

6 months / Maxium 130 working Days

Languages Required :

English

Expected Duration of Assignment :

6 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Background:

The Procurement Services Unit (PSU) supports UNDP Country Offices (COs) and Business Units in Procurement activities related to UNDP Practice Areas, in support of management and development projects, implemented by the respective Units. The GPU CREE Team provides procurement advice and support to Country Offices in areas related to Crisis Preparedness & Response and Energy & Environment.

The GPU CREE Team is currently looking for up to two procurement consultants that would be able to support ongoing procurement activities and lead various workstreams related to sourcing, tendering and contract management activities.

Application Procedure

The application package containing the following ( IMPORTANT: to be uploaded as one pdf file):

Completed and signed UNDP template for submission of offer, including a financial proposal. In the case of unforeseeable travel requested by UNDP during the course of the assignment, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between UNDP and Individual Consultant, prior to travel and will be reimbursed.
Brief description of the approach to work and why the Offeror considers her/himself the most suitable for the assignment.
Personal CV or P11, indicating all past experience from similar assignments and specifying the relevant assignment period (from/to), as well as the email and telephone contacts of at least three (3) professional references.

IMP Note:

Please note that our system only receives one attachment. Therefore, kindly scan all your above documents into a single PDF file to upload with your application.
Due to large number of applications we receive, we are able to inform only the successful candidates about the outcome or status of the selection process

Financial proposal:

Fee base: All-inclusive daily fee

Consultant must send a financial proposal based on an all-inclusive Daily Fee . Consultant shall quote an all-inclusive Daily Fee for the contract period under Section Breakdown of Costs - for a maximum quantity of 130 days. The term “all inclusive” implies that all costs (professional fees, communications, consumables, insurances, land transportation etc.) that could be incurred by the IC completing the assignment are already factored into the daily fee submitted in the proposal.

If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.

Travel;

All envisaged travel costs must be included in the financial proposal. - Annex - Breakdown of Costs. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

Submissions of applications on this site without a Financial Proposal will not be considered.

Duties and Responsibilities

Under the guidance and supervision of the Procurement Specialist – CREE Team Lead, the consultant will:

Act as primary focal point for allocated procurement processes including preparation and conduct of tender processes (RFQs, ITBs or RFPs), receipt of quotations, bids, or proposals, their evaluation, submission to UNDP PRCs, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations.
Assist in the preparation of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP)
Liaise with internal UNDP Clients and suppliers in the context of execution of procurement processes
Manage logistical and contractual aspects of ongoing procurement cases including vendor performance and contract management
Assist with the preparation of related procurement reports and annual procurement statistics, follow up and assist in developing and updating team’s work-plan.
Act as the primary focal point for selected corporate LTAs, to ensure vendor performance and the application of relevant rebate schemes, including the provision of quarterly reporting to relevant stakeholders

Competencies

Excellent organizational and time management skills
Ability to establish and maintain harmonious relationships with customers, suppliers and colleagues
Good working knowledge of MS Office applications and Atlas ERP system as an important advantage
Self-development, initiative-taking.
Acting as a team player and facilitating teamwork.
Facilitating and encouraging open communication in the team, communicating effectively.

Required Skills and Experience

Education:

Master’s degree in business, public administration or similar specialization required

Knowledge and Experience:

2 years of progressively responsible administrative and/or procurement experience at the national or international level is required
Experience with ATLAS PO Module, Excel, and MS Office Tools is required
Familiarity with the UN system, UNDP and UNDP Procurement Rules and Procedures
A procurement certification (ie. CIPS level II or equivalent) will be considered an asset

Languages:

Fluency in English required
Fluency in another official UN-language would be considered an asset

Criteria for Selection of Best Offer

Individual consultants will be evaluated based on the following methodologies:

Cumulative analysis

When using this weighted scoring method, the award of the contract would be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

*Technical Criteria weight; [70%]; Financial Criteria weight; [30%]

UNDP applies the “Best value for money approach” – the final selection will be based on the combination of the applicants’ qualification and financial proposal.

Contract Award

The candidate obtaining the highest combined scores (Technical and Financial) will be considered technically qualified and will be offered to enter into contract with UNDP.

The appointed consultant we be required to sign a “declaration of impartiality” document stating that he/she has no affiliation with any company participating in the tender process and that all information related to the process will be held confidential

Payments:

The consultant will be paid monthly based on the actual number of days worked and not exceeding 130 days in total for the contract.
Payments will be based on Certificate of Payment / Time Sheet for the days worked during the respective calendar month and submitted at the beginning of the next calendar month along with a Certificate of payment approved by the Supervisor.
Final payment to be upon satisfactory performance evaluation from the direct supervisor