UNDP Jobs - 89010- Terms of Reference Long Term Agreement (LTA) for o

Terms of Reference Long Term Agreement (LTA) for on-call Videographers (as Individual Consultants)

Location :

Juba, SOUTH SUDAN

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

15-Jan-20 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

One Year

Languages Required :

English

Expected Duration of Assignment :

Two Years

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. With offices in more than 170 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations.

For over 30 years, UNDP has been supporting the South Sudanese in their fight against poverty. With the formation of the independent Republic of South Sudan in July 2011, UNDP established a Country Office and has been working all over the country to help build resilient and sustainable government institutions.

With the rise of digital platforms, it is more important today than ever before to communicate through videos. Videos are one of the most effective, immediate and powerful ways through which UNDP can convey how our work improves people’s lives worldwide.

In this context, UNDP South Sudan is looking to contract multiple videographers based in South Sudan and East African region to deliver powerful communication video materials that demonstrate the impact of UNDP projects and initiatives in a range of areas where we work.

A key ask of the videographer will be to deliver crisp, strong videos/short films in different formats – mobile first and broadcast.

Under the Long-Term Agreement (LTA) videographers will be empaneled under the following category:

Individual videographers to shoot and edit short films documenting UNDP projects, key events and package them in an interesting manner. The nature of assignments will range between the following:

Document human interest stories reflecting the impact of UNDP’s work in South Sudan. This may include trailers, short films and animated short films
Shoot and edit video interviews/video bytes of key officials during events or international days
Cover high-level visits of key UN officials and produce short, crisp wrap-up videos for social media
Livestream events on social media platforms- Facebook, Twitter, YouTube.

Duties and Responsibilities

LTA Objective and Set-up

The overall objective to set up this Long-Term Agreement (On Call) is to facilitate and expedite the process by which UNDP will hire the services of videographers, once there are specific assignments in the next 2 years.

The assignments will typically be to shoot and edit videos - mobile first and broadcast versions – of UNDP’s work in the country. In all activities UNDP commissioned videographers are to ensure dignity of subjects, particularly in the context of people living or affected by HIV and children.

It is anticipated that 12-20 assignments will take place per year.

Competencies

Ability to edit broadcast quality video and audio: HD 1920x1080 or better;
Have Final Cut Pro X and/or Adobe Premiere editing skills;
Have Apple Motion or Adobe After Effects skills;
Have knowledge of different video formats and video file conversions;
Have knowledge of converting of video files from multiple formats;
Have online video publishing and file transfer skills;
Have sound mixing and mastering skills
Excellent videography and communication skills;
Shoot, edit, package and produce excellent films that tell a story;
Knowledge of video specs across social media channels;
Ability to work with a multicultural environment and a multidisciplinary team;
Willingness to travel to project sites (within South Sudan), no matter how remote.
Demonstrates integrity and ethical standards;
Positive, constructive attitude to work;

Required Skills and Experience

Required Skills and Experience

Education Qualifications: Degree in communications, arts, media or any relevant field is an asset
Minimum 2 years of experience (nationally and internationally) delivering on high profile projects
Contributes extensively to national and international media outlets is an asset (for eg: National Geographic; NDTV, AJ+, Reuters, Bloomberg, etc.)
Experience with livestreaming events on social media platforms- Facebook, Twitter, YouTube
Excellent communications skills especially written
Preference to videographers with local language skills

Candidates are requested to go through the required qualification and experience requirements stated above and only apply when they meet such criteria. Evaluation will be based as per details in below section.

Price Proposal and Schedule of Payments

Consultant must submit a financial proposal based on Daily Fee in USD for Shooting and Editing, separately. Note: this Daily Fee will be the basis for UNDP to calculate rates below one day duration: half-day rate will be 60% of daily fee. Hourly rate will be 20% of daily fee. Note: for contract purposes “daily” would be understood as 8 hours of work, and “half day” as 4 hours of work.

Price Schedule:

Per day Shoot rate: Consultant to quote
Per day Edit rate: Consultant to quote
Voice Over (VO): as per actuals
Hotel: as per actuals
Travel: as per actuals
Animation: as per actual
Music: as per actuals

In the financial proposal, please quote per day fee inclusive of equipment rental charges, if any, required to complete the assignment.

Please quote per day rate for shoot and editing, separately. Charges for voice over, animation, music, etc. shall be reimbursed as per actuals. Cost towards travel shall also not to be included in the financial proposal at this stage.

Evaluation Method and Criteria

Individual Consultants will be evaluated based on the Cumulative Analysis methodology. The ranking of videographers shall be made based on proposals that are a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria and financial criteria as per below weightages (technical-financial): 70%-30%. Minimum score to pass in technical evaluation is 70%, hence only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment. Total amount of per day rate for shoot and editing will be considered for Financial Evaluation.

UNDP will sign Long Term Agreement (LTA) with 3-5 top ranked videographers per region according to their cumulative evaluation (technical + financial) score.

Technical Criteria for Evaluation (Maximum 70 points)

Relevant experience and qualification: 30 points

Experience working with international development sector organization: 10 points

Quality of Portfolio: 30 points

Documentation required

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:
Letter of Confirmation of Interest and Availability
Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
Non-South Sudanese passport holders are required to provide proof of a valid work permit at the time of submitting the application.
Technical proposal, including a) a brief description of why the individual considers him/herself as the most suitable for the assignment; a) Clear statement of the region where s/he is based; d) Link to online portfolios, if any.
Financial proposal, as stating Daily Fee in USD inclusive of equipment rental charges, if any, required to complete the assignment. Please quote per day rate for shoot and editing, separately. Charges for voice over, animation, music, etc. shall be paid as per actuals. Cost towards travel shall also not to be included in the financial proposal at this stage.

Date of pre-bid meeting: 10th Jan 2020

Venue: UNDP Procurement Unit

Time: 10:30am -South Sudan Local Time