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P2G Police Clearance Scoping and feasibility- Vanuatu
|Location :||Port Vila, VANUATU|
|Application Deadline :||23-Jan-20 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||20 days from January 2020 to March 2020|
This term of reference document defines the plan and deliverables for the Police Department, Vanuatu to assess the Police Clearances process with a view to establish opportunities for digitization of the related payments process including mapping the existing payment flows (Person to Government or P2G). The objective is to scope out the feasibility of setting up (i) a digital process for processing and issuing police clearance certificates and (ii) introducing digital payment options to reduce client costs and improve efficiency of operations.
Digitizing payments and promoting electronic payments in government channels is a key focus area within the Vanuatu National Financial Inclusion Strategy (2018-2023). The Reserve Bank of Vanuatu is the lead institution responsible for implementing the NFIS and along with support from UNCDF’s Pacific Financial Inclusion Programme, Ministry of Finance and Economic Management and Vanuatu Police Force, coordinates the P2G Police Clearance Project in Vanuatu.
The Vanuatu Police Force has the vision of a modern and professional police force united in delivering policing service, in partnership with our communities for a safe and secure Vanuatu. The Force administers the Police clearances payments process for all Police clearances for Vanuatu residents. Payment flows (P2G) for Police clearance activities are predominantly via cash. The Force has other payment flows as part of its normal business operations. It is understood that these payment forms use cash, cheque, voucher and direct debit transfers.
Duties and Responsibilities
Scope of Work
The consultant will:
PFIP/UNCDF will initially provide technical assistance (TA) to the Police Force that will:
Expected Outputs and Deliverables
During the term of the assignment, the consultant will report to the Vanuatu National Financial Inclusion Coordinator at PFIP. During the assignment the consultant will be required to provide periodical progress updates either through email or a short report to the Financial Inclusion Coordinator based in Port Vila, Vanuatu.
Duration of the Work
Home-based and in-country visits to Vanuatu
Required Skills and Experience
Price Proposal and Schedule of Payments
The bidders must send a financial proposal based on lump sum payment at the completion of the deliverables.
The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the TOR, including professional fee and any other applicable cost to be incurred by the successful bidder in completing the assignment. The contract price will be fixed output-based price regardless of extension of the herein specified duration. Payments will be done upon completion of the deliverables/outputs and as per below percentages:
Evaluation Method and Criteria
Bids will be evaluated on cumulative analysis. The award of the contract shall be made to the bidder whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%) and financial criteria (30%). Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.
Technical Criteria for Evaluation (Maximum 70 points)
Only bidder obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
The scope of work will require specialist with relevant expertise and a proven track record in digitizing government payments and receipts or with digital financial services or with implementing digital financial service platforms.
The desired working style must be empowering to national partners and foster optimal application of local knowledge and capacities in undertaking and delivering the tasks identified. The successful bid will be expected to manage the scope of the activity with minimal PFIP oversight. The successful bidder will use their own work equipment, computer programmes, printing, telephone and internet connectivity for this activity. When the consultant is in Port Vila, Vanuatu, work space will be provided either at the Reserve Bank of Vanuatu or Vanuatu Police offices.
When providing a financial proposal for this activity, please indicate travel as a separate cost item or alternatively quote a lump-sum including professional fees, living allowances, incidentals and travel.
Interested individual consultants must submit the following documents/information to demonstrate their qualifications.
Incomplete, joint proposals and proposals sent to the wrong mailing address will not be accepted. Individuals interested in this consultancy should apply and will be reviewed based on their own individual capacity. The successful individual may sign an Individual Contract with UNDP or request his/her employer to sign a Reimbursable Loan Agreement (RLA) on their behalf by indicating this in the Offerors letter to Confirming Interest and Availability using Annex II.
Incomplete applications will not be considered, and only candidates for whom there is further interest will be contacted.
Women applicants are encouraged to apply
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.