UN WOMEN Jobs - 89673- UN Women: Special Assistant to the Executive Direc

UN Women: Special Assistant to the Executive Director

Advertised on behalf of

UN WOMEN

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

FTA International

Starting Date :

Application Deadline :

31-Jan-20 (Midnight New York, USA)

Post Level :

P-3

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The integrated Executive Office (EO) brings together the Executive Director, her Deputies and their teams. The EO supports the Executive Leadership Team (ELT) in the delivery of their functions, especially that of providing overall executive direction and leadership to UN Women. The EO supports the ELT in providing vision, establishing priorities, fostering coherence amongst the senior management team, leading advocacy, ensuring overall management, oversight and accountability.

Under the general guidance of the Executive Director, the Special Assistant to the Executive Director is located in the Executive Office and reports to the Head of the Executive Office. The Special Assistant is responsible for ensuring that the Executive Director’s schedule is strategic, that information flows to/from the Executive Director are smooth, and that logistical arrangements for the Executive Director are effective.

Duties and Responsibilities

Provide coordination and liaison support to the Under-Secretary General/Executive Director and oversee her schedule:

Provide coordination support to the Executive Director in interactions with internal and external stakeholders, including partners, other UN entities, members of the Senior Management Team and others;
Coordinate the Executive Director’s agenda; evaluate and keep track of important events and meetings, and advise on priorities and critical meetings requiring the Executive Director’s presence;
Coordinate preparations for the Executive Director’s participation in meetings and missions/key events;
Follow up on action points resulting from meetings of the Executive Director, including coordinating minutes and briefings to staff as appropriate;
Ensure good information flows to/from the Executive Director.

Coordinate the provision of substantive support to the Executive Director:

Coordinate the provision of substantive and technical support to the Executive Director, including provision of policy inputs on issues as appropriate, to facilitate representation with UN Women personnel;
Review, prepare and/or organize information and briefing materials for the Executive Director for meetings, ensure that relevant staff are informed and/or called to attend;
Input in and clear briefing notes, talking points, and other briefing materials for the Executive Director; escalate issues to the Head of Office or other senior EO officials as required.

Provide substantive knowledge management support:

Support the Head of Office to oversee a system for the timely monitoring and analysis of information and requirements highlighting critical issues for Executive Director’s review and action;
Keep the Executive Director informed of incoming correspondence requiring her attention, provide sound input as appropriate to facilitate decision making and ensure follow-up action, as directed;
Oversee liaison and documentation support to the Executive Director;
Facilitate clearances by the Executive Director of correspondence and official documents in consultation with the Head of Office. Ensure timely follow up to Executive Director’s directives, including the effective dissemination of pertinent information to senior management and other relevant personnel in UN Women.

Provide high level administrative and logistical support:

Participate with the Executive Director in public official engagements, determine adequate UN Women representation and ensure all protocol arrangements are in place;
Manage the planning and organization of the Executive Director’s official travel, including the timely preparation of logistics and official travel files and background documents, as well as ensure the preparation of official travel reports;
Ensure timely receipt of notes and readouts upon the Executive Director’s return from duty travel and distribute as agreed.
Support the establishment of adequate arrangements for executive support to the Executive Director.

Perform other official duties and special assignments which may be requested by the Head of the Executive Office.

Key Performance Indicators:

The Executive Director’s schedule is strategic and reflects her priorities;
Executive Director’s participation in internal and external meetings are well prepared, on time on scope and as requested;
Quality and timeliness of technical inputs on documents as requested;
Information flows to/from the Executive Director are smooth;
Strong collaboration with other offices;
Protocols are followed as needed and travel is organized in a timely manner.

Competencies

Core values:

Integrity;
Professionalism;
Respect for Diversity.

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues;
Accountability;
Creative Problem Solving;
Effective Communication;
Inclusive Collaboration;
Stakeholder Engagement;
Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-values-and-competencies-framework-en.pdf?la=en&vs=637

Functional Competencies:

Strong planning, goal-setting, prioritization and organizational skills;
Excellent knowledge of gender equality and women's empowerment;
Demonstrated negotiating, cultural sensitivity and diplomatic skills;
Strong analytical and information management skills;
Strong interpersonal skills;
Well-developed people management skills;
Ability to provide information, tools, resources to support work achievement;
Ability to leverage information technology, executive information systems, management techniques and tools for optimal office performance;
Strong communication skills, both written and oral;
Strong drafting skills with the ability to edit and clear reports, speeches and correspondences;
Ability to Work in a highly pressured environment;
Strong sense of responsibility, confidentiality and accountability.

Required Skills and Experience

Education:

Master’s degree (or equivalent) in one of the following disciplines: social sciences, political science, international relations, business administration or management, public administration, or other related fields.

Experience:

At least 5 years of progressively varied responsible experience with international organizations;
Experience in the United Nations system;
Experience of working on gender equality, women's rights and international development cooperation will be an asset;
Previous experience in supporting head office management and coordination functions an asset.

Languages:

Fluency in English is required;
Knowledge of the other UN official language is an asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-p11-personal-history-form.doc?la=en&vs=558. Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.