Background

The UN Women Regional Office for Asia and Pacific (ROAP) works to empower and support country offices around the region to effectively deliver on UN Women's mandate, across its normative, operational and coordination roles. It provides technical as well as operational oversight and quality assurance to ensure timely and efficient mandate delivery at country level, while also working to deliver on its mandate at the regional level, including by leveraging regional coordination mechanisms and liaising closely with regional bodies.

The ROAP is currently engaged in processes to further strengthen and enhance its operational efficiency and effectiveness in order to be able to better deliver its mandate. In this regard, the ROAP is seeking to recruit a consultant for the above duration, whose duties are as articulated below.

Under the guidance and supervision of the Finance Associate and the Finance Specialist, the Finance Consultant provides financial services ensuring high quality, accuracy and consistency of work. The Finance Consultant promotes a client-oriented approach consistent with UN Women rules and regulations.

The Finance and Accounting Consultant works in close collaboration with the operations, and programme staff in the Regional Office for Asia & the Pacific (ROAP), Multi-Country Offices (MCOs) and Country Office (CO), Project Offices and with UN Women HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Under the direct supervision of the Finance Associate and Finance Specialist, the Consultant will be responsible for the achievement of the following tasks and deliverables:

1. Handling of requests for approval of General Ledger Journal Entry (GLJE) prepared by MCOs/COs in the Asia & Pacific region.
   • Review GLJEs to ensure correctness and completeness in term of amounts, Chart of Accounts (COAs), and supporting documents as required by UN Women rules and regulations.
   • Where required, communicating to requester on corrections, changes, or additional supporting documents required.
   • Timely arranging for complete GLJEs to be approved by the Finance Specialist.
2. Handling of requests for approval of vendor data update in the ERP system submitted by the Regional Office itself and MCOs/COs in the Asia & pacific region:
   • Review requests to ensure correctness of data update as well as proper and sufficient supporting documents as required by UN Women rules & regulations.
   • Where required, communicating to requester on corrections, changes, or additional supporting documents required.
   • Timely arranging for complete requests to be approved by the Finance Associate/Finance Assistant.
3. Handling of travel advance payment, and travel expense settlement/reimbursement (F10), including monitoring and follow up for timely submission of F10 by staff/consultants.
4. Preparation and monitoring of payments made to vendors, staff, and other accounts payable in a timely manner, with high accuracy, and proper supporting documents according to UN Women requirements.
5. Preparation of Accounts Payable Journal Voucher (APJV) and GLJE for recording liquidation of partner advance, miscellaneous adjustments and corrections as appropriate.
6. Review of completeness and correctness of expenditures reported in financial report received from implementing partner organization by performing a verification its supporting documents (e.g. receipts, invoices, and other details) and recording the expenditures it to the ERP system
7. Administrative assistance provided on fixed asset physical verification, office & space arrangement and storage.

Key Expected Outputs and Timelines

IV. Duration of Assignment and Duty Station

The Consultant is expected to be based in Bangkok, from 2 March 2020 – 31 August 2020.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Required Skills and Experience

The consultant should meet the following qualifications:

• Completion of University degree (or equivalent) in Accounting, Finance, Business Administration or related field
• At least 4 years of relevant finance experience at the national level is required, with extensive experience in the usage of Microsoft Excel and computerized accounting system.
• Knowledge and experience in using ERP system would be an advantage.
• Resident of Bangkok preferred.
• Good verbal and writing skills in English

Submission package includes:

• Letter of Intent
• Personal History Form (P11 which can be downloaded from http://asiapacific.unwomen.org/en/about-us/jobs)
• Financial proposal - Please indicate your daily rate in Thai Baht.

Please be noted that the system only allows 1 attachment per application so please combined all files into one.  In case that is not possible, you can submit the application again with different attachments.  You may also submit the application to hr.bangkok@unwomen.org.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.