Programme Associate (1 position) Level: SB 3/ Peg 2


Location : Programme Coordination Unit (PCU) at Kathmandu, NEPAL
Application Deadline :08-Feb-20 (Midnight New York, USA)
Additional Category :Democratic Governance and Peacebuilding
Type of Contract :Other
Post Level :Other
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
15-Apr-2020
Duration of Initial Contract :One year with possibility of extension
Expected Duration of Assignment :July 2022

Background

The Constitution of Nepal turned Nepal into a federal state with three levels of government with the intent of transforming the country from a centralized unitary state into a federal country and to ensure economic equality, prosperity and social justice. The Constitution marks a fundamental paradigm shift in the system, structure and functioning of sub-national governance in Nepal and requires massive reorientation of the institutions, systems, work cultures and styles of functioning.

The Provincial and Local Governance Support Programme (PLGSP) is the national flagship programme of the Government of Nepal (GoN) to build institutional, organizational and individual capacity at all levels of government, with special focus on the provincial and local levels. The ultimate goal of the Programme is to attain functional, sustainable, inclusive and accountable provincial and local governance. The Programme aims to contribute to delivery of quality services at provincial and local levels, promote better local infrastructure and enhance economic prosperity. The Programme will achieve 14 outputs under the following three outcomes:

  • Government institutions and inter-governmental mechanisms at all levels are fully functioning in support of federal governance as per the Constitution; 
  • Provincial and local governments have efficient, effective, inclusive and accountable institutions; and
  • Elected representatives and civil servants at provincial and local governments have the capacity and serve citizens to their satisfaction. 

The PLGSP serves as an umbrella programme of the Government in providing capacity development support to the provincial and local governments. As such, the Programme will establish a common framework for coordination and coherence of all governance-related programmes at the provincial and local levels and accommodate other donor-funded programmes. The Ministry of Federal Affairs and General Administration (MoFAGA) is the executive agency of the Programme. The seven provincial governments, the 753 local governments, the restructured Local Development Training Academy (LDTA) and seven provincial-level training centres (Provincial Centres for Good Governance) are the implementing agencies of the Programme. The Programme is supported by four international development partners, namely, the Department for International Development (DfID) of the United Kingdom, the European Union (EU), the Government of Norway, the Swiss Agency for Development and Cooperation, and the United Nations. 

MOFAGA is partnering with UNDP to receive Technical Assistance (TA) for the implementation of the Programme. As the first step, a key priority of the TA is recruitment of TA personnel, their capacity building and knowledge enhancement, including orientation and continuous backstopping support in coordination with the Programme Management so that they deliver on the intended outputs.

This Terms of Reference (ToR) describes functions, responsibilities and expected results of the Programme Associate of the PCU as well as qualifications/experience, competencies and selection criteria required of the incumbent. 


Duties and Responsibilities

The Programme Associate will be responsible to:

  • Assist NPM and the PCU team in the formulation of the annual and quarterly work plans with particular attention to human resource (HR) and procurement plans;
  • Support the timely and effective implementation of HR and procurement plans by preparing all necessary documents as per the Government rules and regulations;
  • Undertake quality assurance of programme procurement, i.e. technical bids, financial bids, proposals and contracts;
  • Support in drafting internal and external correspondence especially related to procurement, recruitment, resource mobilization, partnership building, etc.;
  • Support in organizing workshops, seminars, trainings, and other events, including arrangement for venues, logistics, transportation and documentation of events;
  • Support in planning and coordination for the other programme activities;
  • Arrange external and internal meetings (including meetings between government and development partners) with government, non-government, UN agencies, development partners and other potential partners and stakeholders, and maintain minutes of all programme related meetings;
  • Provide logistical support in organizing the Technical Assistance Steering Committee (TASC) meetings and ensure all programme related materials are properly documented and easily accessible in preparation for meetings;
  • Maintain a filing system for the programme to ensure all programme related materials are properly documented and easily accessible;
  • Facilitate in creating an environment to address GESI issues; 
  • Assist in ensuring gender and inclusion issues in managing events and preparing reports where ever possible. Assist in managing the various contracts with implementing partners;
  • Support the programme in conducting trainings to implementing partners on corporate rules and regulations related to financial management, audit, reporting, and programme implementation;
  • Assist in budget revisions as and when required and assist in preparing quarterly financial reports;
  • Provide support to monitor budget expenditures as per approved budget; 
  • Provide backup to Programme Administration and Finance Officer as and when required;
  • Ensure timely support to logistical services for the Programme, including organizing missions, support to travel arrangements, DSA Payments, hotel bookings, etc.;
  • Undertake other financial and administrative tasks assigned by the supervisor; and
  • Ensure GESI responsive budget implemented in the programme.

Impact of Results:

  • Smooth and effective organization of Programme meetings and events; and
  • Proper documentation and maintenance of the Programme’s official records.


Competencies

Corporate Competencies:

  • Demonstrates integrity by modelling the Government of Nepal (GoN) and UN’s values and ethical standards;
  • Serves and promotes the vision, mission, and strategic goals of GoN and UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Good inter-personal skills;
  • Clear and upfront communication skills;
  • Treats all people fairly without favouritism;
  • Collaborates effectively in a team environment;
  • Organized and good with following-up on pending issues; meets deadlines;
  • Promote learning and knowledge management/sharing;
  • Focuses on delivering results by taking calculated-risks and problem-solving approach;
  • Fair and transparent decision making; regularly shares information with team members; and
  • Actively works towards continuing personal learning and development.

Functional Competencies:

  • Demonstrate ability to identify and anticipate bottlenecks, as well as seek guidance;
  • Ability to maintain a high level of accuracy, confidentiality concerning financial and employee files; (for admin and finance, project management positions);
  • Ability to organize and complete assignments within deadlines;
  • Integrity and impartiality, ability to work with external partners e.g. supplier, vendors, service providers;
  • Ability to convey difficult issues and positions to senior officials proactively seek guidance and make clear recommendations to line managers;
  • Dynamic and results-oriented;
  • Strong verbal and written skills; ability to draft short memos and conduct presentations;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Remains calm, in control and good humoured even under pressure;
  • Demonstrates openness to change and ability to manage complexities; can multi task;
  • Willing to work long hours;
  • Responds positively to critical feedback and differing points of view; and
  • Solicits feedback from staff about the impact of his/her own behaviour highest standards of integrity, discretion and loyalty.


Required Skills and Experience

Education:

  • Bachelor’s degree in Management, Finance, Accounting, Administration, or Human Resource Management;

Experience:

  • Three years of experience in the field of administration, and finance and procurement;
  • Sound understanding of the sustainable development goals (SDGs) and their implications to the local governance;
  • Proven ability to work with multiple partners such as the Governments at different levels, NGOs, UN agencies, international development partners etc; and
  • Knowledge of GoN and UNDP’s project planning, project finance, and project management procedures will be a strong asset.

Language Requirements:

  • Fluent command of spoken and written Nepali and English language.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

© 2016 United Nations Development Programme