Individual consultant to the Secretariat of Audit and Evaluation Advisory Committee (AEAC)


Location : UNITED STATES OF AMERICA
Application Deadline :25-Feb-20 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
10-Mar-2020

Background

The Administrator established an independent Audit and Evaluation Advisory Committee (AEAC) in June 2006. The terms of reference stipulate that the Associate Administrator will provide the Secretariat to the AEAC. Recognizing OAI's role for this initiative, the then Associate Administrator delegated the Secretariat function to OAI, specifically naming the Chief of OAI’s Quality Assurance and Policy Unit (QAPU).

The AEAC currently meets three to four times a year.

OAI needs to engage a suitable skilled and experienced consultant for 2 year period to support OAI in organizing AEAC meetings.

Interested candidates must apply through UNDP job site.

 

All required documents must be uploaded as followings:

  1. Upload to UNDP job- site

  2. Use the section for the cover letter provided in the UNDP job website;

  3. Upload your P11 or CV to UNDP jobsite.Please note that UNDP jobsite accepts only one uploaded document.

  4. The long-listed candidates will be invited to submit financial proposal to the designated email address within the given date before the interview date.

TOR, template of P11 and financial proposal are provided in the UNDP Procurement-Notice website as below:

https://procurement-notices.undp.org/view_notice.cfm?notice_id=63122


Duties and Responsibilities

Under the   direct supervision of the Chief, QAP, the consultant will provide the following administrative and semi-technical support, namely:

  • Assist in determining the agenda items for the meeting,

  • Draft the schedule for the meeting and pre-meeting briefing sessions,

  • Assist in determining the appropriate resource persons and participants,

  • Obtain confirmation of attendance for both meeting and pre-meeting briefing sessions,

  • Coordinate with QAPU Administrative Associate to ensure that other administrative support being provided by QAPU such as hotel and transport arrangements, obtaining G4 visa and UN ground pass,

  • Identify and/or obtain meeting material relevant to the meeting agenda items,

  • Preparing the meeting binders; Drop Box and transmit all meeting material to all AEAC members prior to, during, and after the meeting (this includes electronic and/or physical copies, as needed).

  • Attend all meeting/briefing sessions and take charge of any additional requirements of the AEAC or meeting participants.

  • Create draft minutes of the formal meeting. Create the self-evaluation with the input of the members and client surveys with the input from the meeting participants and directly liaise with the AEAC Chairperson and other members as needed.


Competencies

Core Values and Ethics:

  • Demonstrates integrity and fairness
  • Supports corporate goals
  • Complies with UNDP rules, regulations and code of conduct

Relationship Building:

  • Builds strong client relationship
  • Focuses on client results and impacts
  • Anticipates evolving client needs

Task Management Skills:

  • Produces timely, quality outputs
  • Exercises sound judgment/analysis

Communications:

  • Writes clearly and effectively
  • Speaks clearly and convincingly
  • Listens actively and responds effectively


Required Skills and Experience

  • Experience in organizing and handling high level meetings.

  • Working experience in policies and procedures used in international organizations, preferable the United Nations.

  • At least one year of experience in taking meeting minutes of high-level meetings

  • Knowledge and experience in communication practices among UNDP Bureaus to ensure smooth coordination and communication with the AEAC is highly desirable.


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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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