National Consultant – Programme Administrative Support



Advertised on behalf of :

Location : Bangkok, Thailand with travel in the country as assigned by hiring unit, THAILAND
Application Deadline :19-Feb-20 (Midnight New York, USA)
Additional Category :Gender Equality
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Mar-2020
Duration of Initial Contract :01 March 2020 - 31 May 2020
Expected Duration of Assignment :01 March 2020 - 31 May 2020

Background

UN Women grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

 

Women are increasingly migrating for work within the ASEAN region, and today close to half of all migrant workers in the region are women. While women migrant workers are disproportionately represented in the domestic work and care sectors, women migrant workers are also found in large numbers in other sectors in ASEAN countries, including construction, agriculture, manufacturing, services and entertainment. However, women have fewer options than men for regular migration, and are often channeled into lower paid informal sector work with few if any labour protections. Due to gender inequalities and discrimination, women are particularly vulnerable to violence and trafficking, and services for survivors of violence often do not meet their needs.

 

Recognizing these challenges, UN Women and International Labour Organisation (ILO) have been in collaboration in implementing the European Union’s supported project entitled “Safe and Fair: Realizing women migrant workers’ rights and opportunities in the ASEAN region” (2018-2022). Safe and Fair delivers technical assistance and support with the overall objective of making labour migration safe and fair for all women in the ASEAN region. Safe and Fair engages with ASEAN Member States’ government authorities; ASEAN institutions; workers’ organizations; employers and recruitment agencies; civil society organizations; community-based organizations; families and communities; research institutions and academia, media networks, youth, and the general public and supports programming across ten countries (Brunei Darussalam, Cambodia, Indonesia, Lao People's Democratic Republic, Malaysia, Myanmar, Philippines, Singapore, Thailand and Viet Nam).

 

In Thailand, Safe and Fair works in close cooperation with governments and social partners to achieve three inter-linking specific objectives: (1) Women migrant workers are better protected by gender-sensitive labour migration governance frameworks; (2) Women migrant workers are less vulnerable to violence and trafficking and benefit from coordinated responsive quality services; and (3) Data, knowledge and attitudes on the rights and contributions of women migrant workers are improved. The programme strategy mainstreams three cross-cutting topics: women’s voice and agency; rights-based approach; and broad engagement of stakeholders.

 

There has been an increase in attention towards violence against women (VAW) particularly in forms of domestic violence and sexual conducts. Thailand has put in place protection mechanisms for women during criminal justice process; however, challenges remain in accessibility to complaint and justice process for cases such as domestic violence, harassment in work force or in working environment. Factors include lack of knowledge on rights, protection and entitlements in justice process, limited information available from relevant service providers during criminal justice process, language barrier for non-Thais, etc.

 

Realizing challenges in service delivery and access as well as the new development, UN Women by Safe and Fair will organize the Workshop on Responding to Violence against Women. The Workshop aims to enhance capacity coordination among service providers in Bangkok in providing services for women and women migrants subject to violence.


Duties and Responsibilities

Under the supervision of the Regional Safe and Fair manager and the Country Programme Coordinator (Thailand) of UN Women Regional Office for Asia and the Pacific and in close collaboration with Safe and Fair Programme – Thailand Coordinator, the consultant will perform the following tasks:

  • Providing reliable administrative coordination to project activities
  • Preparation of report
  • Processing work and requisite follow-up accomplished under supervision
  • Consistently applying appropriate policies, guidelines and procedures
  • Effectively and in a timely manner, liaising and interacting with colleagues and concerned parties internally and externally.

EXPECTED DELIVERABLES AND TIME FRAME

                                                      Outputs

          Tentative timeline

 1. Programme administrative support

      1.1 Agreed workplan for the establishment of standardized   documentation (filing, e-filing, log, tracking system, consultancy roster, etc.)

           

              31 March 2020

 

      1.2 Agreed guideline for documentation, e-filing, log, contract tracking   system, consultancy roster

      1.3 Documented support in contracting processes with implementing   partners in compliance with UN Women rules and procedures

 2. Support organizing two National events organized in Bangkok and   other meetings with key stakeholders in Bangkok and in other target   areas

      2.1 The final list of participants of events and meetings

               

                30 April 2020

 

      2.2 Summary report on observations, findings, recommendations, and   proposed actions

 3. Financial management of the Programme

      3.1 Summary report on updated and revised budgets for 2020 

             

                31 May 2020

 

      3.2 Summary on contract/budget closure and other administrative   support facilitated

DURATION OF ASSIGNMENT AND DUTY STATION

The time required for the consultancy is within 3 months, the duty station is Bangkok, Thailand with travel in the country as assigned by hiring unit. For upcountry assignments, UN Women will be responsible for the accommodation and travel expenses for any cost incurred during assignment period.

CONTRACT SUPERVISION 

The consultant will work under the direct supervision of the Regional Safe and Fair manager and the Country Programme Coordinator (Thailand) of UN Women Regional Office for Asia and the Pacific and in close collaboration with Safe and Fair Programme – Thailand Coordinator who will be responsible for the quality assurance of the deliverables. 

Evaluation

Applications will be evaluated based on the cumulative analysis.

  • Technical Qualification (100 points) weight; [70%]
  • Financial Proposal (100 points) weight; [30%]

A two-stage procedure is utilised in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

Technical qualification evaluation criteria:

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:

Technical Evaluation Criteria

Obtainable Score

 A) Education

  • Minimum first-level university degree in Business Management, Public Administration, Budget and Finance, Human Resources, Law, Political and Social Science, International Relations or other relevant discipline

             30%

 B) Substantive experience and skills

  • Minimum 3 years of relevant administrative or programme/project support experience

             30%

 C) Coordination skills

  • Experience in liaising and coordinating with national counterparts and civil society organizations is advantageous. (10%)
  • Experience working with the UN Agencies or other international organizations is advantageous. (10%)

             20%

 D) Reporting writing and language skills

  • Proficient in English

             20%

 Total Obtainable Score

           100%

Financial/Price Proposal evaluation:

  • Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
  • The total number of points allocated for the price component is 100.
  • The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example


Required Skills and Experience

  • Thai nationality.
  • Minimum first-level university degree in Business Management, Public Administration, Budget and Finance, Human Resources, Law, Political and Social Science, International Relations or other relevant discipline
  • Minimum 3 years of relevant administrative or programme/project support experience
  • Experience in liaising and coordinating with national counterparts and civil society organizations is advantageous.
  • Experience working with the UN Agencies or other international organizations is advantageous.
  • Proficient in English

Submission Package:

  • Updated CV
  • Signed Personal History Form (P.11) (available at https://www2.unwomen.org/-/media/field%20office%20eseasia/docs/misc/2012/p_11_form_unwomen.doc?la=en&vs=4602)
  • Proposed lump sum professional breaking down in daily professional fee and related cost (if any)

When applying; the CV, the signed P11 Form and proposed lump sum professional fee should be merged into one (1) single PDF document since the system will allow only to upload maximum one document. Therefore, please combine these forms and documents into one (1) single PDF document and upload them to the system.

Should they be short-listed in consideration of the consultancy post, candidates should have the ability to quickly submit degree certificates, medical certifications or any other requested document. Incomplete applications will not be considered. Applicants are responsible to make sure to have provided all the requested application materials before the deadline.

Please be noted that the system only allows 1 attachment per application so please combined all files into one file.  In case that is not possible, you can submit the application again with different attachments.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

© 2016 United Nations Development Programme