Photographer (1 position - retainer)

Advertised on behalf of :

Location : Bangkok, Thailand with traveling as assigned by hiring unit
Application Deadline :20-Feb-20 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :From 26 Feb 2020 – 25 Feb 2021 (Max. 60 days)



Grounded in the vision of equality enshrined in the Charter of the United Nations, UN Women works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women leads and coordinates the efforts of the United Nations system to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. UN Women provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.


Women’s economic empowerment is one of the strategic priorities for UN Women in the Asia-Pacific region. Many international commitments support women’s economic empowerment, including the Beijing Platform for Action, the Convention on the Elimination of All Forms of Discrimination against Women and a series of International Labour Organization conventions on gender equality. UN Women Regional Office for Asia and the Pacific (ROAP) supports women’s economic empowerment in line with these normative frameworks.


UN Women in partnership with the European Commission is implementing the regional programme, “Promoting Economic Empowerment of Women at Work in Asia” (WeEmpowerAsia) to contribute to the economic empowerment of women, recognizing them as beneficiaries and partners of growth and development, by increasing commitment of private companies to promote gender equality and women´s empowerment through the implementation of the Women’s Empowerment Principles (WEPs).  One critical area of work focuses on enhancing the capacity of private sector companies to implement the Women’s Empowerment Principles (WEPs) by promoting decent work opportunities for women and integrating a gender perspective in the business environment and practices. The programme ultimately contributes to the achievement of gender equality through enabling women’s labour force participation, entrepreneurship, economic empowerment and thus their full and equal participation in society.


In this context, UN Women Regional Office for Asia and the Pacific will hire 1 photographer for the project.


Duties and Responsibilities

Duties and Responsibilities

The consultant will work under the supervision of the Regional Programme Manager, WeEmpowerAsia. He/She will collaboratively work with hiring unit and Communications focal points on development of photo bank, regional Flickr account and the UN Women Digital Assets Management System (DAMS) including execution of the concept through production. The consultant will work with UN Women, when required, to visit project sites and provide professional photographic coverage in digital format. The consultant will work closely with UN Women to perform following tasks:


  • To provide digital colour photographic coverage for promotional materials, website, publications, social media and campaign during the contract period
  • To provide photos with high resolution and best quality
  • To provide high resolution digital image files and transmit to UN Women account in compressed format


Final products and deliverables

The consultant must deliver photos of key events and/or side events as assigned by UN Women as soon as the event finished. The photos must be catalogued in the platforms given access by UN Women. The photos must be maintained in archiving systems. The consultant must be made available for further development of multimedia projects.


Specific requirement for photo submission:

  • Colour
  • Flash card or through links for downloads
  • Deliver photographs at highest resolution as jpeg or raw files (minimum requirements: 300 dpi at 8 x 10 inches)
  • Deliver photographs at highest resolution as jpeg or raw flies (minimum requirements: 300 dpi at 8 x 10 inches);
  • An optimized edit of 15-20 of the best photos from each assignment, with individual captions embedded in the metadata. In addition, the full take of all the original images should be delivered following the assignment;
  • The final submission must include the entire take of all photographs from the assignment and a selection of approximately the 50 best photographs edited and optimized in high resolution with metadata in all of the photographs, as required below;
  • All digital photographs must contain complete caption information in "file info" and separate word format captions list. Caption information should consist of: date, place, subject names and age, and brief description of the situation photographed;
  • The sets of digital images will be delivered via links for downloads together with caption Information and one set will be emailed via dropbox or other on-line delivery services;
  • Provide caption information to be incorporated into the metadata of the photograph flies via Adobe Bridge, Adobe Lightroom, Photo Mechanic or other photo application/software, including: full names of participants and businesses/projects; city/town/village/district; country; date; relevant to UN Women's work;
  • Provide Consultant's name and details using the following credit format: "Photo: UN Women Country Name/ Photographer First Name Last Name”;
  • For field assignments, photographs of women engaged in the following industries: agro-processing, eco-tourism, renewable energy sectors in following thematic areas: peace and social cohesion, migration, economic empowerment, youth participation, disaster reduction and humanitarian responses. Photos should capture women's participation in various aspects - production, marketing, and trade of green products and services; primarily horizontal shots; dramatic angles; close-up, midrange and wide-angle shots, for example.

Warranties, Consent, and Intellectual Property:

1. The Consultant represents and warrants that he/she has not, and undertakes that he/she shall not, infringe any third-party intellectual property rights in performing any activities pursuant to the Contract. The Consultant represents and warrants that that he/she shall perform the activities pursuant to the UN Women Photo Policy and Guidelines including obtaining written consent when required, including from survivors of violence and from the legal guardian/s of children under 18 years of age (mandatory use of UN Women consent form within the UN Women Photo Policy and Guidelines.

2. The Consultant shall indemnify, hold and save harmless, and defend, at its own expense, UN Women, its officials, employees, consultants, agents or other representatives from and against all suits, claims, demands, and liability of any nature or kind, including their costs and expenses arising out the Consultant's violations of the representations and warranties above.

3. The indemnity set forth, above, shall not apply to:

  •  A claim of infringement resulting from the Consultant's compliance with specific written instructions by UN Women directing a change in the specifications for the Deliverables or directing a manner of performance of the Contract not normally used by the Consultant; or
  •  A claim of infringement resulting from additions to or changes in any Deliverables furnished under the Contract if UN Women or another party acting under the direction of UN Women made the changes.

4. UN Women shall advise the Consultant about any such suits, proceedings, claims, demands, losses or liability within a reasonable period of time after having received actual notice thereof. The Consultant shall have sole control of the defense of any such suit, proceeding, claim or demand and of all negotiations in connection with the settlement or compromise thereof, except with respect to the assertion or defense of the privileges and immunities of UN Women or any matter relating thereto, for which only UN Women itself is authorized to assert and maintain. UN Women shall have the right, at its own expense, to be represented in any such suit, proceeding, claim or demand by independent counsel of its own choosing.

5. In the event the use by UN Women of any Deliverables provided to UN Women by the Consultant, in whole or in part, in any suit or proceeding, is for any reason enjoined, temporarily or permanently, or is found to infringe any patent, copyright, trademark or other intellectual property right, or in the event of a settlement, is enjoined, limited or otherwise interfered with, then the Consultant, at its sole cost and expense, shall, promptly, either:

  • procure for UN Women the unrestricted right to continue using such Deliverables provided to UN Women;
  • replace or modify the Deliverables provided to UN Women, or part thereof, with the equivalent or better product, or part thereof, that is non-infringing; or,
  • refund to UN Women the full price paid by UN Women for the right to have or use such Deliverables, or part thereof.


6. UN Women confirms that the whole of the copyright present, future or contingent whatsoever and all other right, title and interest in and to the Deliverables shall be vested in the Consultant throughout the world in accordance with all applicable copyright laws. The Consultant further acknowledges and agrees that UN Women shall have the unconditional non-exclusive and perpetual right to make use of the Deliverables including but not limited to the entire take of all photographs from the Assignment in such manner as UN Women shall in its sole discretion think fit including without limitation the right to include the Deliverables on its own website and/or in any other public relations materials used to promote UN Women. UN Women may re-edit the Deliverables or any part thereof as convenient for its own exploitation of the Deliverables in any medium. UN Women may provide the Deliverables to other UN agencies and the media at no cost and may apply a Creative Commons Attribution-Non-commercial-NoDeriv 2.0 Generic license to the Deliverables.

7. The provisions of this section 9 of the Terms of Reference shall supersede any inconsistent terms in the Contract for Consultant including the Conditions of Service for Consultants.

Key duties and responsibilities:

  • Abide by the UN Women Photo Policy and Guidelines;
  • Successfully capture and emotionally express the core elements of the situation assigned for coverage;
  • Cover a range of related subjects (different components of events/activities, as well as general photographs that illustrate the real, positive and negative, situation of women and girls);
  • Provide different visual perspectives (close-up, medium range, long distance), in both horizontal and vertical formats;
  • Make sure pictures are technically good (properly exposed, processed and framed);
  • Supply all photographic equipment, professional digital camera and a range of accessories, and agrees to provide rough edit selections of best images, with complete caption information;
  • Supply complete caption information imbedded on the picture and in word document running caption list that references the file name of each image, with appropriate background information. All subjects should be identified by what they do, if not self-evident. Names for all people are NOT necessary. Names of places are essential, including whether the location is a village, town, district, for instance;
  • Undertake field trips to ensure the coverage of special events/activities at the country level. UN Women will undertake all the necessary travel arrangements;
  • All digital images together with complete caption information should be submitted to UN Women ROAP in a maximum one-week time for publications and same day for special events;
  • Consultant has the right to be credited, implying that their name should accompany all originals and reproductions of their work;
  • UN Women has first selection rights to all originals taken on this assignment with non-exclusive concomitant world rights in all media in perpetuity.


UN Women will provide the following support to the consultant:

  • Briefing and detailed explanation of the kind of photos needed and help in defining the best contents of photos for different purposes;
  • Programme information and editorial guidance to the Consultant to enable him/her to understand the Deliverables required and generate captions to embed in the photographs;
  • Assistance in acquiring access to specific locations in the form of a letter confirming that the consultant is on an assignment commissioned by UN Women.
  • A UN Women country office staff member to accompany the Consultant to the selected project site.


Duration of Assignment and Duty Station

The time required for the consultancy is estimated at 60 working days within the period from 26 Feb 2020 – 25 Feb 2021. For upcountry or oversea assignments, UN Women will be responsible for the accommodation and travel expenses if any cost incurred during assigned period. The consultant will be engaged under a retainer contract, which facilitate direct engagement of the consultant depending on need and availability within the contract period for a pre-agreed fee.


Schedule of Payments

Payment in full upon final submission and satisfactory deliverables of each event.UN Women does not warrant that the maximum of 60 days will be purchased). The service will be purchased during the term of Agreement.


Required qualification:

  • Minimum secondary education. Bachelor's degree is preferred;
  • At least 3 years working experience in photography with a record of providing high-quality, creative, images for clients;
  • High level of creativity and initiative;
  • Have own camera and other photography equipment;
  • Experience capturing images for development organizations e.g NGO, UN Agencies, etc., is an asset;
  • Certain familiarity with development programmes/issues is an asset;
  • Flexibility and ability to work outside Bangkok and abroad is an advantage; and
  • Ability to communicate in English is an asset.

Required Skills and Experience


Applications will be evaluated based on the cumulative analysis.

  • Technical Qualification (100 points) weight; [70%]
  • Financial Proposal (100 points) weight; [30%]

A two-stage procedure is utilised in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.


Technical qualification evaluation criteria:

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:


           Technical Evaluation Criteria

Obtainable Score

  1. Education
  • Minimum secondary education. Bachelor's degree is preferred;


  1. Substantive experience and skills
  • At least 3 years working experience in photography with a record of providing high-quality, creative, images for clients;
  • High level of creativity and initiative;
  • Have own camera and other photography equipment;
  • Experience capturing images for development organizations e.g NGO, UN Agencies, etc., is an asset;
  • Certain familiarity with development programmes/issues is an asset;


  1. Language skills
  • Flexibility and ability to work outside Bangkok and abroad is an advantage; and
  • Ability to communicate in English is an asset.


Total Obtainable Score



Financial/Price Proposal evaluation:

  • Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
  • The total number of points allocated for the price component is 100.
  • The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.


Submission of application

Interest candidates are encouraged to submit electronic application to , not later than 20 Feb 2020, COB.

Submission package includes:

  • Personal History Form(P11)
  • Sample of photos/portfolio
  • Financial proposal: the financial proposal shall specify a daily fee

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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