Knowledge Management & Communications Specialist

Location : Home-based
Application Deadline :22-May-20 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :Up to 20 working days
Expected Duration of Assignment :1 June 2020 till 31 December 2020


UNDP Malaysia’s biodiversity and sustainable development portfolio is responsible for providing leadership and technical support towards the progress of the Sustainable and Resilient Development pillar of the Country Programme Action Plan 2016 – 2020 between Government of Malaysia and UNDP. Its focus is on helping Malaysia develop the capacity to fully incorporate environmental sustainability into development at national and sub-national levels.


The objective of UNDP’s biodiversity and ecosystems work is to assist countries to maintain and enhance the beneficial services provided by natural ecosystems to secure livelihoods, food, water and health security, reduce vulnerability to climate change, sequester carbon, and avoid greenhouse gas emissions.


Project information:

Enhancing Effectiveness and Financial Sustainability of Protected Areas in Malaysia (PAF)

The PAF project was developed to address systemic issues in different protected area (PA) networks in Malaysia, where they are largely characterized as sub-optimally managed and severely under-financed.  There are four main reasons: (i) non-existent uniform system of national PAs under a common umbrella for achievement of biodiversity conservation goals;  (ii) insufficient understanding of the economic value of the PAs and essential contribution they make to national development; (iii) insufficient incentives on the part of the state government to invest in PA management due to the perception that they are foregoing revenue generation opportunities through other forms of land use; and (iv) sub-optimal capacity at the PA management agencies for site management and PA system management.


The project aims to establish a uniform national wildlife PA system in Peninsular Malaysia and to establish a performance-based financing structure to support effective PA system management through interventions in three project outcomes:


Outcome 1 – Systemic & Institutional Capacities to manage and financially support a national PA System


Outcome 2 – Technical and institutional capacities to manage sub-national PA networks, including capacities for effective financial management


Outcome 3 – Effective site-level PA management

In the context of the above, UNDP Malaysia Country Office is looking to recruit the services of a Knowledge Management and Communications Specialist who will produce three Photo Essays ( for the project described above and promote these essays via UNDP Facebook and Twitter.

Duties and Responsibilities

Scope of work

The purpose of this assignment is to develop three Photo Essays ( and promote these essays via UNDP Facebook and Twitter.


Institutional Arrangements

  • Estimated level of effort: 20 days;
  • The Expert will be given access to relevant information necessary for execution of the tasks under this assignment;
  • The Expert will be responsible for providing her/his own working station (i.e. laptop, internet, phone, scanner/printer, photo camera, etc.) and must have access to a reliable internet connection;
  • For specific tasks in this assignment relating to the country-level projects the Expert will report to the UNDP Country Office
  • Payments will be made upon submission of a detailed time sheet and certification of payment form, and acceptance and confirmation by the Supervisor on days worked and outputs delivered.


Duration of the work

The assignment will require up to 20 working days starting from 1 June till 31 December 2020.





Schedule of payment

Payment to be made based on completed deliverables against the TOR, which will be assessed and verified by UNDP Malaysia CO and UNDP-Global Environmental Finance RTA.


Payment Schedule

Expected Due Date


Upon receipt and acceptance of essay outline

15 June 2020


Upon receipt and acceptance of first drafts of photo essay

31 August 2020


Upon receipt and acceptance of final photo essays

31 October 2020







Contracts based on daily fee:

The fee will be paid on a monthly based on time sheet completed with description of tasks, certified by Programme Manager. UNDP?makes payments based on the actual number of days worked.

The estimated maximum number of workdays for the duration of the consultancy is as follows:


Daily rate (USD)

Maximum workdays

Total Amount (USD)

Maximum professional fee (excluding of all travel expenses)




Functional competencies:

  • Extensive knowledge in biodiversity and ecosystems;
  • Proven ability to be flexible in a team-oriented approach with diverse groups of people
  • Excellent communication and writing skills
  • Excellent planning, organizational, multi-task and time management skills
  • Proven computer skills


Corporate Competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favouritism;
  • Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment;
  • Demonstrates integrity by modelling the UN’s values and ethical standards.

Required Skills and Experience



Master’s degree in communications, journalism or other relevant fields.




  • At least 5 years of professional experience working on communications in the development sector, preferably working with donor-funded projects and project teams;
  • Demonstrable communication products from past assignment that showcase enhanced communications from development projects (please attach or provide links to at least 2 samples of previous work in your application);
  • Previous experience working on development issues;
  • Previous work experience with UNDP or a related organization is an advantage;
  • Demonstrated experience in handling of web-based management systems and IT tools;
  • Demonstrated experience with information architecture and information management tasks in a Web 2.0 environment;
  • Technical knowledge in Drupal and other relevant content management systems


Language Requirement:

Language required for this assignment is English.


Documents to be included when submitting proposals

Interested individual applicants must submit the following documents/information to demonstrate their qualifications:

  1. Completed Letter of Confirmation of Interest and Availability (Annex 1) provided by UNDP;
  2. Technical Proposal on how your qualifications, experience and list of track records can lead to successful deliverables of this assignment within the required timeframe, and provide a methodology and approach on how you will approach and conduct the assignments;
  3. Financial Proposal  should specify unit price (daily professional fee in USD), travel and relevant costs using the financial proposal template in Annex 2.
  4. Personal CV including areas of expertise and past experiences in similar projects and at least three (3) references.

How to Apply:

  • Kindly download the Letter of Confirmation of interest and availability and  General Terms and Conditions;
  • Complete the Letter of interest attached financial proposal (as per the requirements mentioned above);
  • Read and agree to the General Terms & Conditions;
  • Click the ‘apply’ icon and complete what is required;
  • Scan all documents into 1 pdf folder and then upload;
  • For clarification question, please email to The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2020/028" as the subject matter.


Forms and General terms & conditions to be downloaded:

  • The UN Personal History Form (P11) is available at:
  • The Letter of Confirmation of Interest at:
  • The General Terms & Conditions for Individual contract is available at: 
  • The General Terms & Conditions for Reimbursement Loan Agreement is available at: 


  • Only those applications which are responsive and compliant will be evaluated;
  • Offers will be evaluated according to the Combined Scoring method – where the technical criteria will be weighted at 70% and the financial offer will be weighted at 30%;
  • The technical criteria (education, experience, languages will be based on a maximum 70 points. Only the top 3 candidates scoring 49 points or higher from the review of the education, experience, languages will be considered for financial evaluation;
  • Financial score (max 30 points) shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal of those technically qualified;
  • The financial proposal shall specify a lump sum fee, including breakdown per deliverable as outlined above.  In order to assist the requesting unit in the comparison of financial proposals, the financial proposal must additionally include a breakdown of this daily fee (including number of anticipated working days and all foreseeable expenses to carry out the assignment);
  • Applicant receiving the Highest Combined Score and has accepted UNDP’s General Terms and Conditions will be awarded the contract.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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