Re-advertisement - Consultancy on Salaries and Benefits for Service Contract Holders


Location : CO Namaibia Windhoek, NAMIBIA
Application Deadline :21-Jun-20 (Midnight New York, USA)
Type of Contract :Other
Post Level :Other
Languages Required :
English  
Duration of Initial Contract :8 Weeks
Expected Duration of Assignment :8 Weeks

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UNDP Namibia would like to review the current remuneration of Service Contract Holders in accordance with the set standards and procedures as set out in the UNDP Handbook on setting Remuneration for Service Contract Personnel herein referred to Annex A.

In this context, UNDP would like to engage the services of a reputable and technically qualified Consultants with extensive expertise in labour market analyses, compensation and benefits system, management and organizational development to undertake the salary survey process.

UNDP therefore hereby solicits Proposals from Consultants to conduct a salary survey and support UNDP in establishing a revised and reasonable salary scale for SC holders based on the existing prevailing market rates and in accordance with the policies and procedures provided   in Annex A.


Duties and Responsibilities

The selected Consultant guided by the requirements of the Handbook shall compile and suggest to UNDP a list of employers which may be considered as comparators for the purpose of establishing SC remuneration. The list shall be subjected to the final approval by UNDP.
The comparator employers recommended must meet the criteria specified in the Handbook.
b) Where the comparators are partners of UNDP, or known to UNDP, including other UN agencies, UNDP will assist the selected firm in determining the right contact persons in order to carry out the survey. However, knowledge of the local market and the ability to identify and reach out to appropriate comparator employers is a critical deliverable of the selected vendor.
c) The firm shall collect the following minimum information from each of these comparators:
i) Job description of the position similar to those identified in the Handbook for the purpose of job matching on the nature, complexities and responsibilities of each compared position of existing SC levels;
ii) Collect and analyse the salary structures and associated benefits (including typical allowances and benefits package both monetary and non-monetary) of the selected comparators organizations for existing SC Job descriptions.
iii) Summary information on the comparator employer (size, number of employees, length of time present in the location etc. as specified in the Handbook.
d) The Consultant shall present a draft analysis report to UNDP Namibia and make recommendations on the proposed salary scale. Taking into consideration other UN agencies’ scales for similar contractual (non-staff member) modalities.
e) The Consultant shall prepare a Final Report, incorporating comments from UNDP, containing of all the items listed in Section 4 below.
f) The Consultant shall maintain complete confidentiality of all data and documents provided by the selected comparator employers and that of UNDP. Data from comparator employers will be shared with UNDP only and either in aggregate or without organization name designation.

Deliverables
Based on the established UNDP Handbook on Setting Remuneration for Service Contract Personnel and within the timeframe specified, the contracted firm is expected to submit a report which includes, but not limited to the following outputs:
a) Details and Summary of data collected from the comparators showing TOR matches and the evaluation of their remuneration package:
b) The Minimum and Maximum Remuneration values of all job matches obtained from the comparators;
c) A Report on final survey findings with comparison and analysis of the survey results, recommendations related to remuneration packages;
d) A summary table of Comparators practises on remunerations compared to UNDP Namibia Salary Scales for General Service and National Officers;
e) A proposal with options for a revised remuneration scale for Service Contract holders as set out in the UNDP Handbook of Setting Remuneration for Service Contract Personnel (options at the 40th, 50th and 60th percentile levels);
f) A comparison of other UN salary scales for similar contractual modalities.
g) All completed questionnaires together with relevant salary scale and all relevant documentations and correspondences received from the respective comparators;
h) As and when required by UNDP, the firm shall conduct a presentation of the process and the results to any relevant audience that UNDP may organize.

Institutional Arrangement
The work of the Consultant that will be engaged shall be supervised by UNDP Deputy Resident Representative and Operations Analyst in UNDP Namibia. As such, submission of the consultants reports shall be coursed through them. The confirmation of acceptability of report contents, the authorization of disbursement of payment, and evaluation of payment shall all be undertaken by these UNDP Personnel.
The UNDP Deputy Resident Representative and Operations Analyst may bring in other parties within UNDP or the UN system to assist in the review of the outputs, as and when deemed necessary.


Competencies

  • Demonstrated excellent written and oral communication skills;
  • Strong negotiating and managerial skills to be able to work both independently and as a member of a team;
  • Excellent networking with a demonstrated ability to build and maintain professional relationships;
  • Cross-cultural management experience and sensitivity;
  • High level planning, organisational and time management skills, including flexibility, attention to detail and the ability to work under pressure to meet changing deadlines
  • Well developed interpersonal skills , including the ability to liaise effectively at senior levels
  • Analytical and problem solving skills of a high order, including the ability to formulate recommendations and policy advice desirable
  • Demonstrated capacity to work both independently and in a team environment


Required Skills and Experience

Qualifications

  • University Degree in Statistics, Human Resources Management or Finances;
  •  Advanced Degree and/or professional certificates in the field relevant and related to the scope of services would be an advantage (HR Management/Management).

Experience

  • At least 3 years of experience undertaking salary survey for non-profit organizations will be an asset.
  • Excellent writing and presentation skills (all required reports shall be written in English).
  • Familiarity with the UNDP rules and regulations and experience within UN system would be an advantage.
  • Proven track record in the area of compensation and benefits analysis preferably for multinational companies and international organizations.
  • Familiarity with labour market issues.
  • Ability to render consulting services in the most professional, effective and efficient manner.

Language

  • Fluent in English.

Recommended Presentation of Proposals by Interested Firms.

The details of the Technical and Financial proposals along with the evaluation criteria should be specified in the RFP as per UNDP established procurement standards at the time of advertisement.
Financial Proposal
The Financial Proposal shall contain the final and all-inclusive total price offer for the full range of services required, broken down into all major cost components associated with the services. Any output and activities described in the Financial Proposal but not priced in the Financial Proposal, shall be assumed to be included in the prices of other activities or items, as well as in the final total price.
Payment Terms
Payment under the contract will be output based and will be made upon satisfactory completion of the assignment or based on appropriate percentages corresponding to milestone accomplishments as may be proposed by the contracted firm.
Confidentiality
It is mandatory that the contracted Consultant and his/her employees engaged with UNDP maintain the highest level of confidentiality with respect to all information provided before, during and after the completion of the assignment by UNDP and all comparator employers. The consultant shall maintain complete confidentiality of all data and documentations provided by selected comparator employers and by that of UNDP. Data from comparator employers will be shared with UNDP only and either in aggregate or without organization name designation.

The contracted consultant and its employees shall practise highest standard of professional and ethical values and norms in providing this consultancy services.

The Individual Contract Procurement Notice; RFP document and Terms of Reference is available for download on:

https://procurement-notices.undp.org/view_notice.cfm?notice_id=65943

Proposals Technical and Financial should be submitted as one PDF document by applying on this site or alternatively as e-mail on procurement.na@undp.org not later than 21 June 2020 with the email subject Ref.: RFP No. 65943- CONSULTANCY ON SALARIES AND BENEFITS FOR SC.

Any request for clarification must be sent in writing, or by standard electronic communication to procurement.na@undp.org. No requests for clarification should be sent to individuals. UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants.



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