Re-Advetisement: Services of an IT CONSULTANT TO PROVIDE QUALITY ASSURANCE FOR THE DEVELOPMENT OF THE PROGRAM AND PROJECT MANAGEMENT SYSTEM WORKSTREAM 1: SYSTEMS DEVELOPMENT FOR THE NEDA-UNDP STRATEGIC M&E PROJECT (for Filipino Nationals only)


Location : UNDP CO, PHILIPPINES
Application Deadline :02-Jun-20 (Midnight New York, USA)
Additional Category :Management
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
15-Jun-2020
Duration of Initial Contract :30 person days (spread over nine months
Expected Duration of Assignment :3o person days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

A. Project Title

Using Strategic Monitoring & Evaluation (M&E) to Accelerate the Implementation of the Philippine Development Plan (PDP) 2017-2022 (Strategic M&E Project)

B. Project Description

The National Economic and Development Authority (NEDA) and the United Nations Development Programme (UNDP) Philippine Country Office (“UNDP Philippines”) embarked on a partnership to strengthen the conduct of monitoring and evaluation (M&E) of the country’s milestone programs and projects. Financed by NEDA and implemented with the support of UNDP Philippines, this partnership - the Strategic M&E Project - seeks to strengthen the capacities of NEDA and select government agencies through a host of interventions, one of which is the development and integration of the National Government’s digital platforms and data ecosystems relating to key government programs and projects.

The development of an information system is only the first step in the broader mission to develop and integrate the National Government’s digital platforms and data ecosystems relating to programs and projects. This project shall be divided into two workstreams:

  • For Workstream 1, the specific software development project will focus on delivering a new digital platform for NEDA, called the Program and Project Monitoring System (PPMS) to digitize and automate the work of NEDA-MES in the conduct of its M&E function over all the programs and projects it processes.
  • For Workstream 2, this project shall also require the conduct of a Business Analysis that will articulate and propose how PPMS could potentially evolve and relate with other information systems in the pursuit of a broader mission to integrate and enrich the digital assets and data ecosystems relating to the management of key government programs and projects. Hence, parallel to the development of the PPMS, workstream 2 shall also produce the proposed design and outputs for future implementation.

Currently, the Project has engaged an IT Firm to deliver workstream 1 and 2. The project now requires an IT Consultant who will assist UNDP in providing quality assurance review of outputs for key project milestones under Workstream 1. The Consultant is also expected to be on call to respond to technical concerns of the Contract Managers and to provide assistance in communicating and translating outputs to recommended action points for the NEDA and UNDP Management.


Duties and Responsibilities

C. Scope of Work

 

Under the overall guidance of the Senior Policy Advisor, the Outcome Lead for Institutions and SDG Partnerships, and the Accelerator Lab Head of Experimentation, and reporting regularly to the Strategic M&E Project Coordinator and the Project Officer for the Programs and Projects Monitoring System (PPMS), Consultant shall perform the following services;

 

1.       Provide QA review of outputs and reports for key project milestones - inception report, UI-UX report, demo and testing, PPMS deployment, and users trainings

2.       Provide assistance in communicating and translating outputs to become understandable and relevant action points for the NEDA, DBM, and UNDP Management; and

3.       Provide on-call support for technical concerns related to Workstream 1

 

D. Expected Outputs and Deliverables

 

The Consultant is expected to deliver the following:

 

Deliverables/ Outputs

 

Estimated Duration to Complete

 

Target Due Dates

 

Review and Approvals Required

Provide QA review of outputs and reports

Inception Report

 

Equivalent Level of Effort:

4 days

June 29 to July 17, 2020

OIC Project Coordinator

 

And

 

Project Officer for PPMS

UI/UX prototype, mock-up, and reports

 

Equivalent Level of Effort:

3 days

July 20 to Aug. 14, 2020

Demo and Testing (Build 1)

 

Equivalent Level of Effort:

5 days

Sept 14 – 25, 2020

Demo and Testing (Build 2)

 

Equivalent Level of Effort:

5 days

Nov. 16-27, 2020

PPMS Deployment

 

Equivalent Level of Effort:

5 days

Jan. 18-29, 2021

User training (Batch 1)

 

Equivalent Level of Effort:

5 days

Feb. 1-12, 2021

User training (Batch 2)

 

Equivalent Level of Effort:

3 days

Feb. 22 – Mar. 5, 2021

Total

 

30 days

 

 

E. Institutional Arrangement

 

a)       The Consultant shall be directly supervised by the Project Coordinator of the NEDA-UNDP Strategic M&E Project and the Project Officer for PPMS, with whom all outputs shall be submitted and through whom all communications shall be coursed or copied.

b)      When necessary, the Consultant will be required to coordinate with the Senior Policy Advisor, the Outcome Lead for Institutions and SDG Partnerships, and the Accelerator Lab Head of Experimentation of UNDP; and with the Director of the Monitoring and Evaluation Staff (MES) and other officials of the NEDA and other relevant stakeholders.

c)       The Consultant shall report progress, provide updates, or raise issues to the Project Coordinator and Project Officer for PPMS on at least a weekly basis. The Consultant is expected to be accessible to the UNDP Project Coordinator via phone, mobile, or internet.

 

F. Duration of the Work

a)       The consultant will be engaged for a maximum of thirty (30) person-days spread over nine (9) months.

b)      The target start of work date is 15 June 2020 and the maximum end date is 15 March 2021.

 

G. Duty Station

a)       The Consultant is ideally based in Manila to participate in meetings, consultations, and other in-person activities required.

b)      The Consultant is expected to have his/her own workspace, computers/laptops, software, and other facilities and equipment.

c)       In light of the COVID-19 pandemic and declaration of State of Public Health Emergency in the Philippines, all work of the individual consultant shall be done within the guidelines and protocols set by the local and national government. During the quarantine period, the IC shall NOT engage in any meetings or activities OUTSIDE THEIR HOMES. Coordination/meetings shall be done through phone or online communication until such time that the quarantine is lifted, during which this will be STRICTLY a HOME-BASED assignment; NO TRAVEL IS REQUIRED for the IC to complete their abovementioned tasks.

 

H. Scope of Price Proposal and Schedule of Payments

 

a)       Financial proposals must be expressed as a per person-day rate which includes professional fees, allowances, income tax, communications expenses, etc.

b)      Medical/health insurance must be purchased by the individual at his/her own expense, and upon award of contract, the consultant must be ready to submit proof of insurance valid during contract duration.

c)       Each person-day of work delivered may be billed upon submission of a time sheet or report, the submission for which may be made immediately or after the delivery of outputs:

 

Tranches

Target Outputs/ Deliverables

1st

Upon submission and acceptance of report/inputs to the inception report

2nd

Upon submission and acceptance of report/inputs to the UI/UX prototype, mock-up, and reports

3rd

Upon submission and acceptance of report/inputs to the Build 1 Demo and Testing

4th

Upon submission and acceptance of report/inputs to the Build 2 Demo and Testing

5th

Upon submission and acceptance of report/inputs to PPMS Deployment

6th

Upon submission and acceptance of report/inputs to the Users’ Training (Batch 1)

7th

Upon submission and acceptance of report/inputs to the Users’ Training (Batch 2)

d)      All other workshop expenses (venue, food, transportation, etc.) shall be borne by UNDP.


Competencies

Corporate competencies

  • Demonstrates integrity by modeling the UN's values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
  • Treats all people fairly without favoritism.

Functional and technical competencies

  • Ability to work in a diverse and multi-cultural environment;
  • Self-motivated and ability to work under pressure and to meet strict and competing deadlines;
  • Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner;
  • Demonstrates openness to change and ability to manage complexities;
  • Computer literate.


Required Skills and Experience

I. Qualifications of the Successful Individual Contractor

The Consultant to be hired shall have the following minimum qualifications.  Passing score is 70 out of 100 obtainable points.

Qualification

 

Points Obtainable (100 points)

Education

At least undergraduate degree in computer science, information technology, or information systems development related field.

(21 points for minimum degree, 25 points for master’s degree, 30 points for doctorate)

 

 

 

 

30 points

Experience

At least five (5) years of total professional experience in software application, web development, UX/UI, and in project management systems.

(21 points for 5 years

25 points for 6-7 years

29 points for 8-9 years

3o points for 10 years and above)

At least three (3) years of quality assurance consultancy experience in the government, international development organizations, non-profits, among others.  Experience in UN agencies is an advantage.

(28 points for 3 years

32 points for 4 years

36 points for 5 years

40 points- 6 years and above)

 

 

30 points

 

 

 

 

 

 

 

 

40 points

TOTAL

100

J. Recommended Presentation of Offer

Interested bidders must submit the following:

a)       Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;

b)      Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;

c)       Brief description, separately or as part of the CV, of why the individual considers him/herself as the most suitable for the assignment, highlighting specialized background advantages for the scope of work and requirement.

d)      Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.

Offerors must upload in one (1) file the abovementioned documents. Templates for:

a. P11 Personal History Form;

b. Offeror’s Letter to UNDP Confirming Interest and Availability and

c. UNDP General Terms and Conditions for Individual Contractors; are available through the link below

http://gofile.me/6xdJm/bE9TCw8fU

K. Criteria for Selection of the Best Offer

The offer will be evaluated based on a Combined Scoring method where the qualifications will be weighted a maximum of 70% and combined with the price offer which will be weighted a maximum of 30%.

The criteria for the technical scoring will be the following:

 

Points

Academic Attainment

30

Professional Experience

30

Specialized Background for the Requirement

40

Applicants who have submitted their applications on the first advertisement, need not apply again for this reposting.

In view of the volume of applications UNDP receives, only shortlisted offerors will be notified.



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