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National Local Governments Consultant for the North-West Cluster
|Location :||BOSNIA AND HERZEGOVINA|
|Application Deadline :||24-Jul-20 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
NOTE: Signed Offeror’s Letter to UNDP Confirming Interest and Availability - https://www.ba.undp.org/content/dam/bosnia_and_herzegovina/docs/Operations/Jobs/Offerors%20Letter%20to%20UNDP%20Confirming%20Interest%20and%20Availability.docx - Letter to UNDP Confirming Interest and Availability.docx - to be sent to e-mail email@example.com with Subject: Job ID 92564.
Financed by the Government of Switzerland and implemented by the United Nations Development Programme (UNDP), the Municipal Environmental and Economic Governance (MEG) Project is a 12-year intervention launched in 2016, in the domain of local governance in Bosnia and Herzegovina. The Project’s overall goal is defined as follows: Local governments (LGs), assigned with appropriate competences and finances, have improved their democratic governance, apply sound public policy and performance management systems, and provide public services in an inclusive, effective and efficient manner, particularly those related to economic and environmental sectors. The expected concrete improvements the Project will contribute to are clustered in three outcomes, as follows:
The Project’s territorial focus is on the North-West part of the country (including Una-Sana Canton and Prijedor region) and the North-East region (the wider Doboj-Tuzla area), covering 18 partner LGs: Bihac, Bosanska Krupa, Cazin, Doboj, Gracanica, Gradacac, Gradiška, Kalesija, Kostajnica, Kozarska Dubica, Prijedor, Prnjavor, Sanski Most, Tešanj, Teslic, Tuzla, Velika Kladuša and Žepce.
The Project is implemented in partnership with the Ministry of Foreign Trade and Economic Relations of Bosnia and Herzegovina, the Ministry of Development, Entrepreneurship and Crafts of the Federation of Bosnia and Herzegovina (FBiH), the FBiH Ministry of Agriculture, Water Management and Forestry, the Ministry for Administration and Local Self-Government of Republika Srpska (RS), the RS Ministry of Agriculture, Forestry and Water Management and both entity Associations of Municipalities and Cities (AMCs).
Within its Local Government component, MEG Project is supporting its partner local governments (municipal councils and administrations) to establish sound public policy and Performance Management Systems (PMS) through improved structures, regulatory frameworks, capacities and attitudes by municipal employees and elected officials. This entails reform-type of efforts by municipal leaderships and public employees, towards more effective and citizen-centered municipal governance and service delivery. This consultancy will take place within the Project’s Local Governance component, seeking to achieve significant improvements in the performance of partner LGs across the MEG community, as per mentioned PMS indicators.
The objective of this consultancy is to strengthen the planning, reporting and implementation capacities of all LG departments; introduce new innovative approaches; recognize, improve and promote existing good LG practices; match the advanced LGs with the ones still lagging behind; and subsequently enhance municipal overall performance when it comes to successful, transparent and efficient implementation of municipal development strategies.
For that purpose, a National Local Governments Consultant for the North-West Cluster (the Consultant) will be hired.
 Bihac, Bosanska Krupa, Cazin, Gradiška, Kostajnica, Kozarska Dubica, Prijedor, Sanski Most and Velika Kladuša.
Duties and Responsibilities
As the basis for his/her work, the Consultant will become familiar with the relevant sections of the latest MEG Project’s Performance Management System (PMS) evaluation reports from 2020, including results, findings, recommendations and means of verification that are relevant to local administration performance. Also, he/she will become familiar with MEG project developed “Methodology for Performance-based Financial Assistance to MEG partner LGs” and the concrete, evidence-based progress made by partner LGs in 2018 and 2019. All these inputs will be provided by the Project team.
Furthermore, the Consultant will, jointly with the Consultant for the North-East Cluster, prepare a common online training, specifically targeting individual performance gaps identified during the PMS Evaluation that will, in consultation with the Project team, be identified as priority ones.
The training will be delivered during a one-day session, organized by the MEG project for LG representatives. It will include presentations, example exercises and exchange of good practices, as well as thematic discussions. The session will be organized online and all logistics will be provided by the Project team.
Moreover, the Consultant will be directly responsible for delivery of additional technical assistance in line with the relevant PMS indicators to 9 targeted partner LGs in the North-West Cluster. All the technical assistance will be developed in accordance with individual LG action plans and delivered jointly with LG teams. The idea is to further address all issues and gaps identified during the recent PMS evaluation and facilitate sustainability of already achieved relevant results.
The Consultant is expected to firstly perform a desk review of the background documentation, get him/herself acquainted with individual Performance Management Assessment (PMA) evaluation reports, individual LGs’ performance-based financial assistance evaluation results, annual consultancy reports on the individual LG progress, citizen participation activities and annual citizens satisfaction survey’s results. All relevant documentation will be provided by the Project team.
Based on initial findings, conclusions and recommendations, as well as input from the Project team, the Consultant will, jointly with the other Project engaged LG consultant, identify themes for joint thematic sessions to which he/she will contribute significantly during the tenure of his/her assignment in 2020. This will be done by emails, skype or phone communications. Once the themes are agreed upon, the Consultant will design and deliver the thematic training.
Also, the Consultant will be responsible to assist LG employees in the process of development of multiyear individual actions plans for each of the nine LGs and provide technical assistance in fulfilling all objectives from their action plans. Supplementary one-on-one technical assistance to partner LG teams will be mostly organized using skype, email, phone communication, and with the support of the MEG Project team.
More specifically, the Consultant will have the following tasks:
Task 1: Desk review and Training development and delivery
After the initial desk review of relevant documentation provided by the MEG Project on 2020 PMS evaluation results and in consultation with MEG Project team, the Consultant is expected to prepare materials for conducting one online training session for representatives of all 9 LGs, in order to transfer the knowledge for overcoming gaps identified in the PMS evaluation reports.
The training materials will be developed in electronic form and will comprise of general overview of gaps identified in the latest PMS evaluation reports, proposals for overcoming those gaps and best practices presentations, and will be handed over to LGs after the online session. All training materials need to be approved by MEG Project team prior to the online training session.
During the development and delivery of training, the Consultant will work closely with the Consultant engaged for the North-East cluster.
It is envisaged that this task will be delivered by 15 August 2020 and the level of effort will not exceed 4 expert days.
Task 2: Support preparation of LG action plans
After completing the online training session, and based on gaps identified in the PMS evaluation reports, the Consultant will work individually with related staff in each LG, in order to assist them in preparation of individual multiyear (2 years) action plan for their LG. This assistance will be provided online, through emails, phone and skype communication.
It is envisaged that this task will be delivered by 1 September 2020 and the level of effort will not exceed 6 expert days.
Task 3: Consultations and midterm report
Throughout the consultancy, and as referenced under the scope of work and methodological considerations, the Consultant is expected to provide consultation services and guidance for fulfillment of 2020 action plans objectives to 9 partner LGs’ teams, through email, telephone and skype communication.
After providing technical assistance, the Consultant will prepare a midterm report, clearly reflecting his/her support and tangible progress made by 9 partner LGs against relevant PMS indicators. The midterm report will also include relevant recommendations for further improvements of LGs’ work, which will need to be addressed until the end of this consultancy.
It is envisaged that this task will be delivered by 15 October 2020 and the level of effort will not exceed 5 expert days.
Task 4: Preparing the final Report
Once the technical assistance and consultations process is completed, the Consultant will prepare a final Report, clearly identifying LGs’ progress against their action plans, relevant PMS indicators and provide appropriate recommendations for potential improvements in both.
It is envisaged that this task will be delivered by 1 December 2020 and the level of effort will not exceed 1 expert day.
 Reference to PMA reports to be provided by the Project.
Corporate Responsibility and Teamwork:
Job Knowledge and Expertise:
Required Skills and Experience
Qualifications as stated in the ToR
Technical Evaluation Criteria
Individual will be evaluated based on the following methodology:
When using this weighted scoring method, the award of the contract should be made to the candidate whose offer has been evaluated and determined as:
Interested candidated must submit the following documents/information to demonstrate their qualifications:
Please scan all above mentioned documents and upload as one attachment only online through this website.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.