Background
The objective of this consultancy is to undertake the mid-term review of the WILS Project.
The MTR will assess progress towards the achievement of the project objectives and outcomes as specified in the Project Document, and assess early signs of project success or failure with the goal of identifying the necessary realistic practical changes to be made in order to set the project on-track to achieve its intended results within the remaining lifespan of the project. The MTR will also review the project’s strategy, its risks to sustainability.
Approach and methodology;
The MTR must provide evidence-based information that is credible, reliable and useful. The MTR consultant will review all relevant sources of information including documents prepared during the preparation phase (i.e. PIF, UNDP Initiation Plan, UNDP Environmental & Social Safeguard Policy, the Project Document, project reports including Annual Project Review/PIRs, project budget revisions, lesson learned reports, national strategic and legal documents, and any other materials that the team considers useful for this evidence-based review).
The MTR consultant is expected to follow a collaborative and participatory approachensuring close engagement with the Project Team, government counterparts, the UNDP Country Office(s), UNDP Technical Adviser, UN Women and other key stakeholders.
Engagement of stakeholders is vital to a successful MTR. Stakeholder involvement should include interviews with stakeholders who have project responsibilities, including but not limited to the WILS stakeholders and agencies including Government, NGOs, Private Sector and Community Representatives, Project Management Unit, executing agencies, senior officials and task team/ component leaders, key experts and consultants in the subject area, Project Board, project stakeholders, academia, local government and CSOs, etc. Additionally, the MTR consultant is expected to conduct field missions in Samoa including the selection of the project sites on Samoa.
The final MTR report should describe the full MTR approach taken and the rationale for the approach making explicit the underlying assumptions, challenges, strengths and weaknesses about the methods and approach of the review. A list of documents that the project team will provide to the evaluator for review is included in Annex I.
Duties and Responsibilities
The total duration of the MTR will be approximately 45 days over a time period of 24 weeks starting 3 August 2020, and shall not exceed six (6) months from when the consultant(s) are hired.
Expected Deliverables:
NO. | Description | Description | Timing | Responsibilities |
1. | MTR Inception Report | MTR consultant clarifies objectives and methods of Midterm Review | No later than 2 weeks before the MTR mission:4 August 2020 | MTR consultant submits to the Commissioning Unit and project management |
2. | Presentation | Initial Findings | End of MTR mission: 22 September 2020 | MTR consultant presents to project management and the Commissioning Unit |
3. | Draft Final Report | Full report (using guidelines on content outlined in Annex B) with annexes | Within 3 weeks of the MTR mission: 9 October 2020 | Sent to the Commissioning Unit, reviewed by RTA, Project Coordinating Unit, |
4. | Final Report* | Revised report with audit trail detailing how all received comments have (and have not) been addressed in the final MTR report | Within 2 weeks of receiving UNDP comments on draft: 24 Nov 2020 | Sent to the Commissioning Unit |
*The final MTR report must be in English. If applicable, the Commissioning Unit may choose to arrange for a translation of the report into a language more widely shared by national stakeholders.
MTR arrangement:
The principal responsibility for managing this MTR resides with the Commissioning Unit. The Commissioning Unit for this project’s MTR is the UNDP Samoa Multi-country office for Cook Islands, Niue, Samoa and Tokelau based in Samoa.
The commissioning unit will contract the consultant and ensure the timely provision of per diems and travel arrangements within the country for the MTR consultant. The Project Team will be responsible for liaising with the MTR consultant to provide all relevant documents, set up stakeholder interviews, and arrange field visits.
Competencies
An independent national consultant usually from the country of the project will conduct the MTR. The consultant cannot have participated in the project preparation, formulation, and/or implementation (including the writing of the Project Document) and should not have a conflict of interest with project’s related activities.
Term of Payments and Specifications:
10% of payment upon approval of the final MTR Inception Report
30% upon submission of the draft MTR report
60% upon finalization of the MTR report
Recommended Presentation of Proposal:
- Letter of Confirmation of Interest and Availability using the template provided by UNDP;
- CV and/or a Personal History Form (P11 form)
- Brief description of approach to work/technical proposal of why the individual considers him/herself as the most suitable for the assignment, and a proposed methodology on how they will approach and complete the assignment; (max 1 page)
- Financial Proposal that indicates the all-inclusive fixed total contract price and all other travel related costs (such as flight ticket, per diem, etc), supported by a breakdown of costs, as per template attached to the Letter of Confirmation of Interest template. If an applicant is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the applicant must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
Required Skills and Experience
The selection of consultant will be aimed at qualities in the following areas:
- At least a Post-graduate degree in political science, development studies, law, legislative studies, public administration or related field; [max. 20 points]
- Minimum of 5 years’ experience in project evaluations, results-based monitoring, and/or evaluation methodologies; [max. 25 points]
- Sound understanding of the UNDP Project Cycle Management, with demonstrated experience in designing and facilitating processes to enhance project implementation and its adaptive management through the application of M&E tools, including results-based management logical frameworks; [max. 20 points]
- Experience working in engaging with parliamentary development, gender equality, community development and women in leadership and in the Pacific region; [max. 25 points]
- Fluency in English (oral and written) is a requirement, with excellent written and presentation skills; [max. 10 points]
Criteria for Evaluation of Proposal:
- Only those applications which are responsive and compliant will be evaluated. Incomplete applications will not be considered.
- Offers will be evaluated according to the Combined Scoring method – where the educational background and experience on similar assignments will be weighted at 70% and the price proposal will weigh as 30% of the total scoring.
- The applicant receiving the Highest Combined Score that has also accepted UNDP’s General Terms and Conditions will be awarded the contract.
For detail of Term of Reference and Midterm Report, please visit https://procurement-notices.undp.org/view_notice.cfm?notice_id=67270
Kindly note you can upload only ONE document to this application (scan all documents in one single PDF file to attach).
Queries about the consultancy can be directed to the UNDP Procurement Unit procurement.ws@undp.org