Graphic Designing LTA for UNDP Guinea-Bissau - Open for international and national individual consultants

Location : Bissau, GUINEA-BISSAU
Application Deadline :19-Aug-20 (Midnight New York, USA)
Additional Category :Democratic Governance and Peacebuilding
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English   Portuguese
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :1 year Renewable
Expected Duration of Assignment :3 Years


The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in nearly 170 countries and territories, working with governments and people on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners that can bring about results.

UNDP Guinea-Bissau, in order to be more innovative and turn its publications more reader-friendly, seeks a graphic designer that will be able to work on the elaboration of reports, templates, audio visual material.

Objective of the assignment:

The overall objective of this assignment is to create, based on UNDP branding guidance, and the management’s orientation, attractive and reader-friendly audio-visual material for UNDP Guinea-Bissau country office.

The specific objectives are to:

1.           Based on the content on Word version submitted by UNDP, create a specific design for reports, templates etc;

2.           Create and design infographics based on data submitted by UNDP;

3.           Edit audio-visual material received from headquarter in order to adapt it locally;

4.           Take pictures or videos when necessary for a design

The consultant will work closely with UNDP Guinea-Bissau Communications Analyst that is the focal person that will coordinate internal feedback about the works requested and ensure compliance with UNDP Branding Guidance and management’s recommendation.

Duties and Responsibilities

Under the overall supervision of the Communications Analyst, the contractor will be responsible for:

Expected Deliverables:

  • The contractor is expected to deliver the following products:
  • Posters,
  • Post for social media related campaigns;
  • Reports templates;
  • Infographics;
  • Videos;
  • Pictures;

n order to deliver the above products, the contractor is expected to:

  • Work closely with UNDP Communications Analyst to ensure that layout and publication are compliant with UNDP branding guidance;
  • Make sure to have at disposal all necessary network installation, material and software to perform the work within the set deadline;
  • Submit new versions including corrections suggested by UNDP team at the latest 48 hours after receiving revised version;


The contractor will work directly with the Communications Analyst to whom will provide regular updates on the course of his assignment execution.

The consultant will discuss any challenges or bottlenecks that he may find in the process with the Communications Analyst and find solutions to enable the achievement of defined objectives.

He/she will also discuss with the Communications Analyst all technical aspects of the assignment, as well as proposed deliverables before formal submission.

Applicants should quote all-inclusive lump sum cost for each of the travel in their applications below in the payment section.

(Please be sure to include any travel costs in section B below)


Organizational Competencies:

  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.


  • Contractor must guarantee timely delivery of publication.

Project and Resource Management:

  • Ability to produce high quality outputs in a timely manner while understanding and anticipating the evolving client needs.
  • Ability to focus on impact and results for the client, promoting and demonstrating an ethic of client service.
  • Strong organizational skills.
  • Ability to work independently, produce high quality outputs.
  • Sound judgment, strategic thinking and the ability to manage competing priorities.

Partnership building and team work:

  • Demonstrated well developed people management skills.
  • Strong ability to manage teams; creating an enabling environment, mentoring and developing staff.
  • Excellent negotiating and networking skills.
  • Demonstrated flexibility to excel in a multi-cultural environment.
  • Provides constructive coaching and feedback.

Communications and Advocacy:

  • Strong ability to write clearly and convincingly, adapting style and content to different audiences and speak clearly and convincingly.
  • Strong presentation skills in meetings with the ability to adapt for different audiences.
  • Strong analytical, research and writing skills with demonstrated ability to think strategically.
  • Strong capacity to communicate clearly and quickly.
  • Strong inter-personal, negotiation and liaison skills.

Required Skills and Experience


  • Advanced Degree –in Graphic Designing, Marketing, Publicity or related area.


  • Minimum of 5 years of national/international professional experience in the practice area with designing/communications
  • Similar work experience with other institutions highly desirable;
  • Contractor must have prior experience in graphic designing;
  • Contractor must be experienced in video creating;
  • Contractor must have prior experience in photography;
  • Contractor must have experience in designing multiple language versions.
  • Experience in the use of computers and office software packages as well as web based management systems.
  • Excellent graphic, esthetic, and presentation skills.


  • Spoken and written knowledge of English and Portuguese is a requirement;
  • Knowledge of French will be a plus. 

Guidelines for application:

Please submit your comprehensive CV and your technical proposal;

Financial Proposal* - specifying a daily rate in USD and, if applicable, a lump sum for round-trip travel costs to join duty station/repatriation travel.

Plase submit the technical and financial proposals separately for evaluation purposes.

Please note that the financial proposal is all-inclusive and shall take into account various expenses incurred by the consultant/contractor during the contract period (e.g. rent of dwelling, fee, health insurance, vaccination, visa costs and any other relevant expenses related to the performance of services...). All envisaged costs (except of the unforeseen travel costs for missions, if any) must be included in the financial proposal. Unforeseen travel costs for missions, if any, will be paid separately according to UNDP rules and regulations.

Incomplete applications will not be considered. Please make sure you have provided all requested materials

Qualified women and members of minorities are encouraged to apply.

Due to large number of applications we receive, we are able to inform only the shortlisted candidates about the outcome or status of the selection process.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Additional Questions: (Three more questions are allowed other than the two mandatory questions below)

  • Explain why you think you are the most suitable candidate for this work? (Mandatory)
  • Please provide your consultancy daily fee in USD (Mandatory)
  • Online screeners: (Name/Email Address)


Applicants will be screened against qualifications and competencies specified below through a desk review or an interview process. Applicants will be evaluated based on: Cumulative analysis based on a combination of the Technical and Financial Scores

Technical Evaluation Criteria: 70%

Financial Evaluation Criteria: 30%

Technical Evaluation Criteria

  • Education Background – 10 Pts
  • Experience as Defined in the ToR – 20 Pts
  • Competences as Defined in the ToR – 10 Pts
  • Understanding of the ToR – 15 Pts
  • Methodology and Overall Approach – 25 pts
  • Overall Quality of the Tor – 20 Pts

Payment Method:

All-inclusive Lump Sum Amount/per deliverables

NB. This is an LTA. A yearly Contract will be signed with maximum of 3 individual graphic designers that will be selected from this process. The original contract is renewable for an addtional two years. Overal contract duration is 3 years. 


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

If you are experiencing difficulties with online job applications, please contact

© 2016 United Nations Development Programme