Intern - Administration


Location : Seoul, KOREA (REPUBLIC OF)
Application Deadline :07-Aug-20 (Midnight New York, USA)
Type of Contract :Internship
Post Level :Intern
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Sep-2020
Expected Duration of Assignment :6 months

Background

II. CORPORATE BACKGROUND

 UNDP works in about 170 countries and territories, helping to achieve the eradication of poverty, and the reduction of inequalities and exclusion. We help countries to develop policies, leadership skills, partnering abilities, institutional capabilities and build resilience in order to sustain development results.

UNDP is working to strengthen new frameworks for development, disaster risk reduction and climate change. We support countries' efforts to achieve the new Sustainable Development Goals, which will guide global development priorities through 2030. The key 2030 Agenda principle of leaving no one behind and stamping out inequality is at the core of everything we do.

UNDP focuses on helping countries build and share solutions in three main areas:

  • Sustainable development
  • Democratic governance and peacebuilding
  • Climate and disaster resilience

In all our activities, we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable.

III. INTERNSHIP OFFICE BACKGROUND

The UNDP Seoul Policy Centre for Global Development Partnerships (USPC), established in 2011, represents UNDP in Korea, works with Korea on international issues, and shares Korea’s development experiences with other countries through global knowledge exchange. Through ‘SDG Partnerships’ in three thematic areas – i) governance, ii) resilience, and iii) development cooperation, USPC acts as a facilitator of global knowledge exchange on innovative and tested-and-proven policy solutions in strategic areas of expertise. USPC’s global knowledge exchange works as a vehicle for the ROK-UNDP collaboration on “creating new solutions, building collaboration platforms, and sparking new partnerships and instruments for development.”

USPC offers a small group of outstanding final year undergraduate, and graduate students, the opportunity to acquire direct exposure to UNDP’s work and gain technical knowledge and experience in international development and multilateral cooperation.

For more information on USPC’s work, please visit the website: http://www.undp.org/uspc


Duties and Responsibilities

No

Duties and responsibilities

% of time

1

Assist and support to office operations and proragmme activities

  • Preparation of financial and accounting documents;
  • Administration of supply and assets management;
  • Maintenance of the Centre’s calendar, contacts with high-ranking visitors, arrangement of appointments and meetings. Maintenance of protocol procedures;
  • Screening of incoming calls and correspondence; arranging world-wide telephone and video conferences;
  • Management of missions and representation schedules;
  • Preparation of correspondence, directives, comments on behalf of the Director for his/her signature; preparation of informal translations;
  • Coordination of the information flow in the office;
  • Organization of workshops and conferences in coordination with other staff; support for international participants’ travel and logistics matters;
  • Organization of travel arrangements, including drawing up itineraries, preparing travel authorization and visa forms, obtaining clearances and signatures, ticket reservations, collecting tickets, processing travel claims as well as requesting for reimbursement of travel expenses.

 

90%

2

Other:

  • Support other/ad hoc activities as seen relevant and needed.

10%


Competencies

  • Interest and motivation in working in an international organization;
  • Good analytical skills in gathering and consolidating data and research for practical implementation;
  • Outgoing and initiative-taking person with a goal oriented mind-set;
  • Communicates effectively when working in teams and independently;
  • Good in organizing and structuring various tasks and responsibilities;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Responds positively to feedback and differing points of view;
  • Demonstrated interest in the field of development;
  • Demonstrated research and analytical capacity;
  • Proven ability to manage diverse and complex tasks, with tight deadlines;
  • Consistently approaches work with energy and a positive, constructive attitude.


Required Skills and Experience

Education:

Candidates must meet one of the following educational requirements:

  • currently in the final year of a Bachelor’s degree; or
  • currently enrolled in a Master’s degree; or
  • have graduated no longer than 1 year ago from a bachelor’s or master’s degree or equivalent studies.

Field of study: Public/Business administration, economics, finance, or equivalent.

IT skills:

  • Knowledge and a proficient user of Microsoft Office productivity tools;
  • Knowledge and skills of Adobe products e.g. Photoshop, Illustrator would be an asset

Language skills:

  • English and Korean required;
  • Knowledge of other UN languages is an advantage.

INTERNSHIP CONDITIONS

  • UNDP will not pay interns for internship but will provide a stipend monthly in accordance with the provisions of the UNDP internship policy; all other expenses connected with it will be borne by me or my sponsoring Government or institution;
  • UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
  • Interns are responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed;
  • Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship;
  • Interns must provide proof of enrolment in health insurance plan;
  • Interns are not staff members and may not represent UNDP in any official capacity;
  • Interns are expected to work full time but flexibility is allowed for education programmes;
  • Interns need to obtain financing for subsistence and make own arrangements for internship, travel, VISA, accommodation, etc.
  • Interns will accrue leaves at a rate of 1.5 days per month and will be granted off-days on official UN holidays for the Republic of Korea. If exceptional leave arrangements are necessary, requests must be submitted to and be approved by the supervisors in advance to ensure adequate office arrangements.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

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