National Consultant for DPP formulation (Part A and B with annexures of the DPP Format) on Haor risk management project


Location : Home Based, BANGLADESH
Application Deadline :10-Aug-20 (Midnight New York, USA)
Additional Category :Climate & Disaster Resilience
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Sep-2020
Duration of Initial Contract :3 months over the period of 3 months
Expected Duration of Assignment :3 months from September - November 2020

Background

UNDP Bangkok Regional Hub (BRH) supports countries in Asia-Pacific with two complementary regional programmes, the Strengthening the Governance of Climate Change Finance to Benefit the Poor and Vulnerable in Asia Pacific (2012-17) and in South Asia (2013-2019) funded respectively by Swedish SIDA and UK AID. The overall objective is to improve the governance of international and domestic climate change finance, particularly for the poor and vulnerable in Asia & the Pacific by integrating and mainstreaming climate change into national planning and budgeting process. Building on success of that 1st phase, a 2nd phase of the Swedish-funded programme, the Strengthening the Governance of Climate Change Finance to Enhance Gender Equality programme (2017-2022), expands its scope in various dimensions including substantively mainstreaming Gender Equality and Human rights into the Governance of Climate Change Finance. This programme depends and broadens the reforms around national planning and budgeting process in Asia-Pacific countries. 

Working in close collaboration with the UNDP Bangladesh County Office, the second phase of the regional programme has been continuing to support the government to implement budget reforms that enable the delivery of gender-responsive climate change related investments that would have positive impacts on poverty and human rights.

In ministries where political space has already been created for reforms in Public Financial Management (PFM), there is an increasing demand to deepen and broaden their engagement; as well as strengthen the responsiveness of planning and budgeting systems which is climate change, gender and poverty responsive. In relation to that and also to the Output 4 of the regional programme (Output 4: Budget processes increasingly formulate climate change related investments that are gender responsive and will have positive impacts on poverty and human rights), UNDP has been providing a facilitative support to the Ministry of Disaster Management and Relief (MoDMR) in increasing their investment on addressing climate change. Reflection of increased focus and investment on climate change in Ministry Budget Framework (MBF) and Annual Development Plan (ADP) is the expected outcome of the technical support. It is to be noted here that despite to the fact that the frequency and intensity of disasters will continue to increase due to climate change, the climate change related allocation in the total budget of MoDMR in 2018-19 was only 22%, which is one of the lowest among ministries. (Finance Division, 2018)

In this regard, a feasibility study has been conducted of a project on Haor Risk Management. The objective of the project is to enhance the capacity of poor people living in Haor regions and reduce the poverty and vulnerability to recurrent disasters and climate change. It is to be mentioned here that Haor is considered as a climate hotspot in Delta Plan 2100 that will be addressed through this project. The project will also contribute in enhancing the implementation of the Goals 1.5, 13.1 and 13.3 of SDG and Priority 2 of the Sendai Framework.

Based on the feasibility study consisting of technical feasibility, social feasibility and cost-effectiveness of the proposed project, the MoDMR has decided to formulate a Development Project Proposal (DPP) with technical assistance from UNDP and submit to the Planning Ministry for approval. Upon approval the MoDMR will implement the project.

UNDP Bangkok Regional Hub (BRH) supports countries in Asia-Pacific with two complementary regional programmes, the Strengthening the Governance of Climate Change Finance to Benefit the Poor and Vulnerable in Asia Pacific (2012-17) and in South Asia (2013-2019) funded respectively by Swedish SIDA and UK AID. The overall objective is to improve the governance of international and domestic climate change finance, particularly for the poor and vulnerable in Asia & the Pacific by integrating and mainstreaming climate change into national planning and budgeting process. Building on success of that 1st phase, a 2nd phase of the Swedish-funded programme, the Strengthening the Governance of Climate Change Finance to Enhance Gender Equality programme (2017-2022), expands its scope in various dimensions including substantively mainstreaming Gender Equality and Human rights into the Governance of Climate Change Finance. This programme depends and broadens the reforms around national planning and budgeting process in Asia-Pacific countries. 

Working in close collaboration with the UNDP Bangladesh County Office, the second phase of the regional programme has been continuing to support the government to implement budget reforms that enable the delivery of gender-responsive climate change related investments that would have positive impacts on poverty and human rights.

In ministries where political space has already been created for reforms in Public Financial Management (PFM), there is an increasing demand to deepen and broaden their engagement; as well as strengthen the responsiveness of planning and budgeting systems which is climate change, gender and poverty responsive. In relation to that and also to the Output 4 of the regional programme (Output 4: Budget processes increasingly formulate climate change related investments that are gender responsive and will have positive impacts on poverty and human rights), UNDP has been providing a facilitative support to the Ministry of Disaster Management and Relief (MoDMR) in increasing their investment on addressing climate change. Reflection of increased focus and investment on climate change in Ministry Budget Framework (MBF) and Annual Development Plan (ADP) is the expected outcome of the technical support. It is to be noted here that despite to the fact that the frequency and intensity of disasters will continue to increase due to climate change, the climate change related allocation in the total budget of MoDMR in 2018-19 was only 22%, which is one of the lowest among ministries. (Finance Division, 2018)

In this regard, a feasibility study has been conducted of a project on Haor Risk Management. The objective of the project is to enhance the capacity of poor people living in Haor regions and reduce the poverty and vulnerability to recurrent disasters and climate change. It is to be mentioned here that Haor is considered as a climate hotspot in Delta Plan 2100 that will be addressed through this project. The project will also contribute in enhancing the implementation of the Goals 1.5, 13.1 and 13.3 of SDG and Priority 2 of the Sendai Framework.

Based on the feasibility study consisting of technical feasibility, social feasibility and cost-effectiveness of the proposed project, the MoDMR has decided to formulate a Development Project Proposal (DPP) with technical assistance from UNDP and submit to the Planning Ministry for approval. Upon approval the MoDMR will implement the project.


Duties and Responsibilities

Key tasks to be performed:

  1. Support drafting of necessary official documents for DPP formulation based on the existing feasibility study of the project on Haor Risk Management. The feasibility study report will be made available to the consultant by UNDP;
  2. Coordinate with implementing and cross-cutting ministries required for DPP formulation.
  3. Formulation of the Part A and B [Part A- Project Summary, Part B: Project details] of the DPP Format in Bengali based on a feasibility study of ‘Haor risk reduction project’ (report available in English) conducted by MoDMR with support from UNDP. These sections will be developed complementing the Annexures [Annex I, II, III, IV, V, VI] of the DPP format.
  4. Formulation of the annexures [Annexure I: Location wise cost breakdown; Annexure II: Project management set up; Annexure III (a, b, c): Total procurement plan for development project/ programme; Annexure VI: Year wise financial and physical target plan; Annexure V: Detailed annual phasing of cost; Annexure VI: Amortization schedule] of the DPP Format in Bengali based on a feasibility study of ‘Haor risk reduction project’ (report available in English) conducted by MoDMR with support from UNDP.
  1. DELIVERABLES:

The National Consultant is expected to ensure that the following deliverables are in place:

  • A draft of Part A (Project Summary), and Part B (Project details) of the DPP Format written in Bengali language to submit to the Department of Disaster Management (DDM) of Ministry of Disaster Management and Relief (MoDMR) for review and feedback.
  • A draft of the Annexures of the DPP format [Annexure I: Location wise cost breakdown; Annexure II: Project management set up; Annexure III (a, b, c): Total procurement plan for development project/ programme; Annexure VI: Year wise financial and physical target plan; Annexure V: Detailed annual phasing of cost; Annexure VI: Amortization schedule], written in Bengali language to submit to the Department of Disaster Management (DDM) of Ministry of Disaster Management and Relief (MoDMR) for review and feedback.
  • Presentation of the draft DPP to the DDM and UNDP for feedback.
  • A final DPP, after incorporating the feedback from DDM and UNDP, with Part A (Project Summary), Part B (Project details) and Annexures [Annexure I: Location wise cost breakdown; Annexure II: Project management set up; Annexure III (a, b, c): Total procurement plan for development project/ programme; Annexure VI: Year wise financial and physical target plan; Annexure V: Detailed annual phasing of cost; Annexure VI: Amortization schedule] of DPP Format, written in Bengali language to submit to Department of Disaster Management (DDM) of the Ministry of Disaster Management and Relief (MoDMR) and to the Relevant Sector Division [Agriculture, Water, and Rural Institution] of the Planning Commission for approval. 
  1. SUPERVISION AND PERFORMANCE EVALUATION:

The National Consultants will work closely with the Climate Change Specialist of the UNDP, the Disaster Management Specialist of the UNDP and the concerned officials of the MoDMR. The consultant will directly report to the Programme Officer-Climate Change of UNDP.

  1. Methodologies:

The consultant will discuss on the assignment with the Climate Change Specialist of the UNDP; with different other disaster management experts and concerned government officials before starting the work to get overall idea on the assignment.

  1. TIMEFRAME AND DEADLINES:

The assignment is for a total of 40 days over a period of 03 months from September till November 2020.

SL No.

Tasks

Days required

01

Draft formulation of Part A (Project Summary) and Part B (Project details) of DPP, written in Bengali language to submit to DDM of MoDMR for review and feedback.

  1. Days

02

Draft formulation of Annexures of the DPP [Annexure I: Location wise cost breakdown; Annexure II: Project management set up; Annexure III (a, b, c): Total procurement plan for development project/ programme; Annexure VI: Year wise financial and physical target plan; Annexure V: Detailed annual phasing of cost; Annexure VI: Amortization schedule] in Bengali language to submit to DDM of MoDMR for review and feedback.

20 Days

 

Formulation of the final DPP, consisting of Part A, Part B and all the Annexures written in Bengali language, incorporating the feedback given on the draft, for submitting to DDM of MoDMR and relevant Sector Division [Agriculture, Water, and Rural Institution] of the Planning Commission for approval. 

10 Days

Total

40 Days

  1. DOCUMENTS:

The Consultants will prepare and submit the above-mentioned documents during the assignment period. The format for the DPP should be agreed on at the beginning of the assignment and cleared by the supervisor. Further work or revision of the documents may be required if it is considered that the documents do not meet the ToR, errors of fact or the documents are incomplete or not of an acceptable standard.

  1. INPUTS:

The consultancy will be home based focused on delivery. UNDP Bangladesh will not provide office space and other logistic support to the National Consultant. The feasibility study report of the project on Haor Risk Management will be provided to the consultant by UNDP as the basis of the DPP.


Competencies

  1. COMPETENCIES:
  • Demonstrates integrity by modelling the UN's values and ethical standards (human rights, peace);
  • Understanding between peoples and nations, tolerance, integrity, respect, and impartiality;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;


Required Skills and Experience

  Educational Qualification:

  • Post graduate degree in economics/ climate change/ public policies/social studies/project management;

  Experience:

  • 15 years of expertise with focus on project design, research, public policies, poverty, socio-economic issues,
  • Minimum 8 years relevant professional experience in conducting policy level assignments related to formulation of TPP/DPP;

Lump sum contracts

  • The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in monthly/ quarterly basis or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals. TA and DSA will be applicable as per UN rules and regulation.

Deliverables are linked with the payment schedule:

Sl no

Deliverables

Deadline of Deliverables

Payment Schedule

1

After submission of the draft Part A (Project Summary) and Part B (Project details) of the DPP and cleared by the project

15 September 2020

30% of the total contract amount

 

After submission of the draft Annexures (Annex I to IV) of the DPP and cleared by the project

15 October 2020

30% of the total contract amount

2

After the submission of the final DPP consisting of Part A, Part-B and all the annexures and cleared by the project

15 November 2020

40% of the total contract amount

  1. EVALUATION:

Individual Consultant will be evaluated based on the following methodologies:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual Consultant whose offer has been evaluated and determined as:

  1. responsive/compliant/acceptable, and
  2. Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight; 70%

* Financial Criteria weight; 30%

Only candidates obtaining a minimum of 70% point in technical criteria would be considered for the Financial Evaluation.

Criteria

Weight

Max. Point

Technical

70%

70

Expertise with focus on project design, research, public policies, poverty, socio-economic issues, including relevant professional experience in conducting policy level assignments related to formulation of TPP/DPP

10%

10

Writing ability (based on the list and sample of publications, DPPs submitted)

20%

20

Presentation of the DPP formulation methodology followed by an interview

40%

40

Financial

30%

30

Financial Evaluation: (Total obtainable score – 30)

All technically qualified proposals will be scored out 30 based on the formula provided below. The maximum points (30) will be assigned to the lowest financial proposal. All other proposals receive points according to the following formula:

p = y (µ/z)                                                               

Where:

p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated

  1. Recommended Presentation of Offer

Interested individuals must submit the following documents/information to demonstrate their qualifications.

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  3. Brief description of why the individual considers him/herself as the most suitable for the assignment and a methodology on how they will approach and complete the assignment.
  4. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate this at this point and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


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