Respac Programme Specialist

Location : FIJI
Application Deadline :05-Aug-20 (Midnight New York, USA)
Additional Category :Climate & Disaster Resilience
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :15 weeks
Expected Duration of Assignment :75 days


The Disaster Resilience in the Pacific (RESPAC) is a 4-year project funded by the Government of Russia that commenced in mid-2016 and complete by 2019. With the overall objective of improving capacity of 14 Pacific Small Islands States (P-SIDs) in the area of climate change adaptation (CCA) and disaster risk reduction mitigation (DRR&M), the RESPAC project has 3 main components: i) Strengthened early warning systems and climate monitoring capacity in selected PICS; ii) Preparedness and planning mechanisms and tools to manage disaster recovery processes strengthened at regional, national and local level; and iii) Increased use of financial instruments to manage and share disaster related risk and fund post disaster recovery efforts.

Detailed Terms of reference and other supporting documents can be obtained from UNDP Pacific Website

Consultancy Proposal (CV & Financial proposal Template ) should be uploaded on UNDP Jobshop website ( no later than, 7th July 2020 (Fiji Time) clearly stating the title of consultancy applied for. Any proposals received after this date/time will not be accepted. Any request for clarification must be sent in writing, or by standard electronic communication to UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultants. Incomplete, late and joint proposals will not be considered and only offers for which there is further interest will be contacted. Failure to submit your application as stated as per the application submission guide (Procurement Notice) on the above link will be considered incomplete and therefore application will not be considered.


Proposals must be sent through UNDP job shop web page. Candidates need to upload their CV and financial proposal -using UNDP template. Failure to submit the necessary documents may result in disqualification.

Only shortlisted candidates will be contacted

If the selected/successful Candidate is over 65 years of age and required to travel outside his home country; He/She will be required provide a full medical report at their expense prior to issuance to contract. Contract will only be issued when Proposed candidate is deemed medically fit to undertake the assignment.

Duties and Responsibilities

The scope of work for this assignment will primarily revolve around the provision of advisory support for the Regional Tsunami Support Project leading to the successful completion of its activities. In this regard the consultant will be supporting the RESPAC team in liaising with counterparts from the focal Ministries with the 6 countries that have been selected for the phase 2 of the project. The 6 countries are; Fiji, FSM, Kiribati, Palau, Tuvalu, and Vanuatu. Focal Ministries include a) The Ministry of Education and b) The National Disaster Management Offices. It is expected that 70% of the advisor’s time will be spent on providing advisory services to the Tsunami Awareness Project.


With regards to the remaining 30%, the advisor will also be required from time to time to support the M&E and related reporting under the RESPAC and the India CLEWs project.


Expected Outputs and Deliverables


With regards to the main output – provision of advisory support for the successful implementation of the Tsunami Awareness Programme, the main deliverable will be 12 monthly reports submitted before the 20th day of each month in which the advisor is to list down all the accomplishments and pending activities under each country.


For the RESPAC and ICLEWs, a one-page M&E update will be sufficient however quarterly updates will be in much longer and detailed format.


  • At least 10 years of experience in project planning and management and working with development partners, government agencies, including experience engaging and managing consultants and managing small budgets;

  • Experience in working with multi-stakeholders

  • Understanding of disaster risk management issues, preferably in the Pacific;

  • Working understanding of working cultures and norms in the Pacific;

  • Experience planning workshops and events, organizing logistics;

  • Experience in conducting consultations / meetings for different level stakeholders;

  • Excellent writing skills


Language requirements

  • Fluency of English language is required;

  • Knowledge of local non-verbal communication styles would be an asset.

  • Institutional Arrangement


    The RESPAC Project manager will directly supervise the IC, and to whom he/she will be directly responsible to, reporting to, seeking approval/acceptance of output from.


    The IC is expected to provide monthly reports of his/her deliverables. In addition, he/she is expected to provide updates during the weekly project team meetings.


    The IC is expected to liaise with the project focal points based at the Bangkok Regional Hub, UNDP country focal points, government focal points at the Ministry of Education and National Disaster Management Office, School Principals and Management, Municipal  and Local Government representatives, JICA, Japanese Embassies in respective countries, development partners implementing similar projects in the countries like Pacific Community, Australian Department of Foreign Affairs, PICS, and the Pacific Tsunami Warning Center.


    The RESPAC project team through the Project Manager will provide oversight in the management/ implementation of the contract as the approving authority and evaluate performance of IC.  


    The 6 countries are allocated specific budget for the project. The IC will coordinate with UNDP country offices and government counterparts in the implementation of project activities. Budget includes consultancy, travel, workshops and consultations, printing of knowledge management materials.


    Duration of the Work

    The expected duration  of the contract is approximately 22 days per month. The target date for the start of work is 15 July 2020 and the expected completion date is 30 Nov 2020.


    Duty Station

    The IC’s duty station will be based with the RESPAC project team at the UNDP Pacific Office in Fiji, Level 7, Kadavu House, Suva. In the event of unforeseeable travel that is not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective UNDP business unit and the Individual Consultant, prior to travel and will be reimbursed.

Required Skills and Experience

  • Minimum Masters in development, environmental policy development, climate change and project management or other relevant disciplines in resource management disciplines

  • Offerors must upload all the below   Mandatory documents to UNjobshop website.


    i) Signed CV  including names /email contacts of at least 3 professional referees.


    ii) Cover letter setting out: A statement of how the applicant meets the qualifications and experience requirements.


    iii) Completed template for confirmation of Interest and Submission of Financial Proposal


    Applicants must send a financial proposal based on daily fee for the maximum for 100 days . Daily fees to include IC’s medical insurance costs.

    In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the Individual Consultant wish to travel on a higher class he/she should do so using their own resources.

    Detailed Terms of reference and other supporting documents can be obtained from UNDP Pacific Website


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

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