Admin & Finance (Internship)


Location : Colombo, SRI LANKA
Application Deadline :06-Aug-20 (Midnight New York, USA)
Type of Contract :Internship
Post Level :Intern
Languages Required :
English  
Duration of Initial Contract :06 months

Background

The Ministry of Mahaweli Development and Environment (MMDE) with the assistance of the United Nations Development Programme in collaboration with the Department of National Planning (NPD), Ministry Irrigation and Water Management (MIWM) Ministry of Agriculture (MA), Ministry of City Planning and Water Supply and Ministry of Disaster Management, secured financing from the Green Climate Fund (GCF) to implement a USD 38.1 million project aimed at strengthening the resilience of Smallholder farmers in the dry Zone to climate variability and extreme events. 

This Project will support the Government to implement integrated solutions to water management in three river basins in the Dry Zone of Sri Lanka. The Project aims to achieve higher levels of food, livelihoods and water security for flood and drought affected poor communities. GCF resources will be invested in improving access to irrigation and eco-system based agricultural practices, improved community managed drinking water infrastructure, scaling up decentralized drinking water systems and strengthening early warning, forecasting and climate advisories to protect farmers, particularly women from climate related impacts.

The Project will benefit 750,000 people living in the three river basins directly through investments in irrigation, drinking water and disaster risk management. Moreover, around 770,000 people living in these districts will indirectly benefit from the project interventions in capacities and early warning systems. Under this Project, which will be implemented from 2017 to 2024 UNDP will work with a number of government institutions to deliver the Project outputs and activities and measures its impacts.

The Project covers three key components: 

  • Component 1: Climate resilient investment to rehabilitate small tank-based cascading systems and related infrastructure and facilitate sustainable, climate-proof agricultural practices in targeted areas  
  • Component 2: Investments to increase access to and quality of drinking water in remote and rural areas through a multi-pronged partnership approach that seeks to replenish sources, build storage, purify contaminated water and address root causes of water quality issues 
  • Component 3: Improve community access to timely early warning for flood and drought to avoid losses and impacts on key livelihood assets. This includes the generation, coding, modelling, dissemination and access to weather related data/knowledge including advise and early warning. 

Post Context:

The main objective of this Internship is to assist the Finance & Admin Associate and Procurement Associate of Climate Resilient Integrated Water Management Project.  


Duties and Responsibilities

  • Assist the Finance Associate in preparation of documentation for submissions to proceed payments. 
  • Check whether all the bills submitted by the service providers are in accordance with the CO requirements. 
  • Develop and update contract database and ensure that the contracts including LOAs are timely closed down while dispatching all the bank bonds to the service providers on time. 
  • Maintain master files for each contract and ensure that the master files are having all required documents for contract management including any audit or legal matter. 
  • Support the CRIWM Project team on procurement and financial activities with UNDP rules, regulations, policies and strategies; implementation of the effective internal control. 
  • Support the project team to liaise with UNDP Procurement and facilitate procurement of good and services including tendering processes, evaluation and managing the contracts 
  • Support the Project on efficient implementation of procurement processes 
  • Support the Project to implementation of the internal control systems. 
  • Assist the project Procurement Associate in preparation of documentation for submissions to the Contract, Asset and Procurement Committee (CAP) and Regional Advisory Committee on Procurement (RACP). 
  • Assist in preparation and presentation of reports
  • Perform any additional administrative tasks, including minute-taking and report writing. 
  • Handle logistic supports for project events. 
  • Any other relevant tasks assigned by the supervisor

 


Competencies

  • Proactive (able to pro-actively undertake tasks that fall under TORs)
  • Team Player
  • Excellent writing skills
  • Quick learner
  • Good computer skills
  • Polite and outgoing

 


Required Skills and Experience

Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:

(a) Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher); 
(b) Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent); 
(c) Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation;
(d) Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program.

Family Relationship

A person who is the child or sibling of an UNDP staff member is not eligible to apply for an internship at UNDP. An applicant who bears any other family relationship with a UNDP staff member may be engaged as an intern, provided that they must neither be assigned to the same work unit of the staff member nor be placed under the direct or indirect supervision of the staff member. 

Medical Insurance

Interns are responsible for securing adequate medical insurance for the duration of their internship with UNDP and must provide a medical certificate of good health prior to starting the internship. UNDP will not reimburse the medical insurance of the intern. Any costs arising from accidents and illness incurred during an internship assignment will be the responsibility of the intern.

Stipends, insurance and interns’ expenses 

 Where an intern is not financially supported by any institution or programme, such as a university, government, foundation or scholarship programme, a stipend intended to help cover basic daily expenses related to the internship, such as meals and transportation at the duty station, must be paid by the receiving office.  


Costs and arrangements for travel, visas, passports, accommodation and living expenses are the responsibility of: 

(a) The nominating institution, related institution or government, which may provide the required financial assistance to its students; or

(b) The intern.


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

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