Background

I. Background

The ongoing conflict in eastern Ukraine has had a direct and highly negative impact on social cohesion, resilience, livelihoods, community security, and the rule of law.

The United Nations Development Programme (UNDP) has been active and present in eastern Ukraine for the past decade, prior to the conflict, with a focus on community development, civil society development, and environmental protection. Work on addressing the specific conflict-related development challenges built on this earlier engagement, established partnerships, and started in 2015 through the United Nations Recovery and Peacebuilding Programme (UN RPP). The UN RPP is a multi-donor funded framework programme formulated and led by the UNDP in collaboration with the Government of Ukraine and in cooperation with a number of partnering UN agencies (UN Women, FAO, UNFPA).

he Programme, which operates on the basis of a pooled funding arrangement, follows a multi-sectoral programme-based approach and is implemented using an area-based methodology. With the current project, it is a unifying interventions framework for  projects funded by 12 international partners: European Union,  European Investment Bank, as well as the governments of the United Kingdom, Denmark, Canada, Netherlands, Germany, Norway, Poland, Sweden, Switzerland and Japan.

The RPP was designed to respond to, and mitigate the causes and effects of the conflict.

The Programme’s interventions are grouped under the following key Programme components, which reflect the region’s priority needs:

Component 1: Economic Recovery and Restoration of Critical Infrastructure

Component 2: Local Governance and Decentralization Reform

Component 3: Community Security and Social Cohesion.

Component III of RPP “Community Security and Social Cohesion” aims, among other, on strengthening community security and social cohesion through testing innovative legal aid, access to justice, conflict resolution and peacebuilding mechanisms at local level.

 In this regard, UNDP is looking for an individual consultant who will provide consultancy services in organizing and conducting forums and trainings, workshops on domestic violence and gender-based violence, and will take part in writing of comic book scenario for children to increase their awareness on domestic violence and its prevention.

II. Main Goals of the Assignment

The main goals of the assignment are:

• To take part in writing of two comic book scenarios for children in grades 5-7, 8-11 to increase their awareness on domestic violence and its prevention;
• To carry out as a trainer-facilitator trainings on complying with children's rights during their interviewing with using “the Green Room” for juvenile police officers and investigating officers in Donetsk and Luhansk oblasts;
• To conduct  as a trainer-facilitator workshops for police, prosecutors and judges to improve interagency coordination in response to domestic violence and gender-based violence  (hereinafter - GBV) in Donetsk and Luhansk oblasts;
• To moderate the National forum for police, prosecutors and judges on domestic violence and  GBV in Kyiv.      

Duties and Responsibilities

III. Description of Responsibilities/Scope of work

Under the overall supervision of Community Security and Social Cohesion Component Lead and day-to-day coordination with the Rule of Law Associate, National Individual Consultant on Domestic Violence and GBV  (hereinafter – Consultant) will be responsible for:

Participation in writing of two scenarios for a comic book for children in grades 5-7, 8-11 to increase their awareness about domestic violence and its prevention

The Consultant will work in close cooperation with contracted by UNDP company (UNDP will provide contact information) on comic book writing (hereinafter - Contractor) and will responsible for the following tasks:

1. to provide the Contractor with real-life stories and assist in comic book script writing for children in grades 5-7;
2. to provide the Contractor with real-life stories and assist in comic book script writing for children in grades 8-11;
3. to organize and conduct 2 focus-groups with children of grades 5-7 and 8-11 (at least 12 children in each group) and Contractor to discuss draft comic book scripts (can be carried out both online and offline, and must be agreed with UNDP);
4. to participate in  working group meetings with a Contractor, representatives of the police, education, psychologist department, and student self-government to discuss and review proposed by Contractor  comic book scenario (UNDP will support the Consultant in establishing contact with all participants);  
5. to provide counseling on domestic violence and its prevention to Contractor during all comic book writing process.               

Deliver the training on complying with children's rights during their interviewing with using “the Green Room” for juvenile police officers and investigating officers which include the following tasks:

1. to develop a training curriculum for juvenile police officers and investigating officer on complying with children's rights during their interviewing with using  “the Green Room”. The training curricula must take into account the methodological recommendation about children interviewing who have become witnesses and/or victims of violence that was developed by Europe Council project “Strengthening and protecting children's rights in Ukraine” in 2015;
2. to develop the evaluation form for the training participants (must be agreed with UNDP);
3. to conduct four 2-day trainings on complying with children's rights during their interviewing using  “the Green Room” for juvenile police officers and investigating officers of the Main Department of National Police  (MDNP) in Donetsk Oblast in Sviatohirsk/Mariupol (or two 5-day online trainings (up to 3 hours per day), training form (online or in person) must be agreed with UNDP);
4. to conduct two 2-day trainings on complying with children's rights during their interviewing with using  “the Green Room” for juvenile police officers and investigating officers of MDNP in Luhansk Oblast in Kreminna (or one 5-day online training (up to 3 hours per day), training form (online or in person) must be agreed with UNDP).

Conduct two days workshops for police, prosecutors, and judges to improve interagency coordination in response to domestic violence and gender-based violence which includes the following task:

1. to develop a 2-day workshop training curriculum for police, prosecutors, and judges to improve interagency coordination in response to domestic violence and GBV;
2. to develop an evaluation form for workshops participants (must be agreed with UNDP);
3. to conduct one 2-day workshop for police, prosecutors and judges of Donetsk Oblast to improve interagency coordination in response to domestic violence and GBV in Sviatohirsk;
4. to conduct one 2-day workshop for police, prosecutors and judges of Luhansk Oblast to improve interagency coordination in response to domestic violence and GBV in Kreminna.

Moderation of the National Forum on domestic violence and GBV for police, prosecutors, and judges which includes the following tasks:

1. to participate in designing the forum agenda which will reflect the best practices, learned lessons and problematic issues that were identified during conducting trainings and workshops;
2. to moderate the forum on domestic violence and GBV for police, prosecutors, and judges in Kyiv.

After conducting/moderation of each workshop, training, forum, the Consultant should prepare the assessment report based on feedback forms completed by participants and submit them to UNDP. The assessment reports should be prepared in Ukrainian in *.docs format.

The form of all activities (online or in person) must be agreed with UNDP. If the restrictions related to the prevention of the spread of the coronavirus COVID-19 in Ukraine continue, some activities may not be carried out and, therefore, can be canceled. 

IV. Deliverables:

The timeframe is spanning about 5 months, from August 2020 to December 2020. The requested services will be provided according to the agreed workplan and paid as per the daily rate agreed upon prior to the contract issuance and signature.

* may be revised due to quarantine measures

** may be revised due to the Contractor work schedule 

V. Proposed payment schedule

Upon completion of Deliverables 1,2  – 30% of the total payment

Upon completion of Deliverable 3 – 20% of the total payment

Upon completion of Deliverable 4 – 10% of the total payment

Upon completion of Deliverable 5 – 20% of the total payment

Upon completion of Deliverable 6 – 20% of the total payment

UNDP shall pay the negotiated contract fees for the services within 30 days after the services have been delivered and approved in parts according with the above payments schedule.

The payments will be processed upon the full completion and acceptance of contractual obligations whereupon the Component Lead signs the certification of acceptance.

VI. Monitoring /Reporting requirements

The Consultant will directly report to UNDP Rule of Law Associate and Community Security and Social Cohesion Specialist on weekly or any other agreed basis. The Consultant will participate in the Project meetings (by Skype) and will share his/her work progress.

The Consultant should adhere to the system of monitoring, evaluation and quality control implemented by the UNDP and provide the necessary information, reports and statistics according to the present schedule or as soon as possible (within a reasonable time).

All reports to UNDP shall be transmitted electronically (Formats of: * .docx, * .xlsx, * .pptx, * .pdf) on electronic source or in the form of electronic communication. The reports should be written in Ukrainian (font size and type must be agreed with UNDP).

Competencies

VII. Required Skills and Experience

1. At least Master’s degree or equivalent in Law, Social or Political Sciences;
2. Experience in projects involving youth and children, at least 2 projects;
3. Experience in conducting workshops, trainings on topic related to the domestic violence and GBV, at least 10 full training courses conducted;
4. Experience in developing educational materials on a topic related to the domestic violence  (online courses, methodological materials, guides, etc.), at least 1 online course,  guide, etc. developed solely or in a group of authors;
5. Experience in facilitating the forums/seminars/trainings, at least- 10 events moderated/facilitated 
6. Previous experience with the UN or other international organizations  would be a strong asset;
7. Professional fluency in Russian and Ukrainian, both written and oral is essential.

Competencies

• Excellent communication and organization skills;
• Profound knowledge of domestic and gender-based violence prevention;
• Excellent computer skills (including, MS Word);
• Ability to set priorities, meet specific objectives, use political judgment and knowledge;
• Good interpersonal skills, diligence, open mindedness, and dedication;
• Excellent team and networking skills.

Required Skills and Experience

VIII. Documents to be Included when Submitting the Proposals

Applicants shall submit the following documents:

IX. Financial Proposal

 Lump sum contract

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).

The Consultant will be responsible for all personal administrative expenses associated with undertaking this assignment including office accommodation, printing, stationary, telephone and electronic communications, and report copies incurred in this assignment.

All expenses for the organization of focus groups and working groups are on UNDP and should not be included in financial proposal.

Travel costs

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.

X. Evaluation criteria

1. Educational background – 7 points max: {5 pts. – Master’s/Specialist’s Degree; 7 pts. – PhD or equivalent};

2. Experience in projects involving youth and children, at least 2 projects – 10 points max: {8 pts. – 2 projects; 10 pts. – more than 10 projects};

3. Experience in conducting workshops, trainings on topic related to the domestic violence and GBV, at least 10 full training courses conducted – 15 points max: {10 pts. – 10 full training courses conducted; 15 pts. – more than 10 full training courses conducted};

4. Experience in developing educational materials on a topic related to the domestic violence prevention (online courses, methodological materials, guides, etc.), at least 1 online course,  guide, etc. developed solely or in a group of authors  – 20 points max: {15 pts. – 1 online course/guide/etc developed; 20 pts. – more than 1 online course/guide/etc developed};

5. Experience in facilitating the forums/seminars/trainings, at least- 10 events moderated/facilitated  – 10 points max: {6 pts. – 10 events moderated/facilitated; 10 pts. – more than 10 events moderated/facilitated};

6. Previous experience with the UN or other international organizations – 3 points max: {2 pts. – participation in 3 project implemented by UN or other international organization; 3 pts. – participation in more than 3 projects implemented by UN or other international organization};

7. Language Skills – 5 points max: {5 pts – Ukrainian and Russian}.

Maximum available technical score - 70 points.

XI. Evaluation method:

Cumulative analysis

Contract award shall be made to the incumbent whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) having received the cumulative highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight: 70%

* Financial Criteria weight: 30%

Only candidates obtaining a minimum 70% from the maximum available technical score (49 points) would be considered for the Financial Evaluation

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal and will equal to 30. All other price proposals will be evaluated and assigned points, as per below formula:

30 points [max points available for financial part] x [lowest of all evaluated offered prices among responsive offers] / [evaluated price].

The proposal obtaining the overall cumulatively highest score after adding the score of the technical proposal and the financial proposal will be considered as the most compliant offer and will be awarded a contract.

UNDP documents templates are available following the link:

https://www.dropbox.com/sh/297e72t7i3v2969/AADDRyUo2uoNrYjuD8NLmdl0a?dl=0

NB: Please note that online system does not recognise Russian or Ukrainian language, information you provide in on-line application should be in English.