UN WOMEN Jobs - 93134- Programme Assistant

Programme Assistant - Spotlight Initiative

Advertised on behalf of

UN WOMEN

Location :

Maputo, Mozambique, MOZAMBIQUE

Type of Contract :

Service Contract

Starting Date :

01-Sep-2020

Application Deadline :

14-Aug-20 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

12 Months

Languages Required :

English Portuguese

Expected Duration of Assignment :

12 Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Spotlight Programme is a joint initiative of the United Nations system and the European Union in partnership with the Government and civil society of Mozambique to contribute to the elimination of gender-based and sexual violence, harmful practices and obstacles to access to sexual and reproductive health rights. It will focus on consolidating gains by developing a more effective response to violence against women and girls and the promotion of sexual and reproductive health rights, through innovative approaches that strengthen an enabling legal and policy framework, effective and coordinated institutions, community mobilization and empowerment, increased and equitable access to holistic and integrated care services, access to and use of quality statistical data and strengthened and dynamic women's rights organizations.

Within the UN Women Mozambique Country Office under the supervision of the Programme Officer, the incumbent will contribute to analyzing overall trends in development and in policy making, together with constraints, opportunities, potential and challenges with a stronger emphasis in creating the conditions to prevent SGBV and early marriage at the individual, relationship, community/organizational and societal level, and strengthen demand for services with a survivor centric approach. The incumbent will support the day-to-day functioning of the Spotlight Initiative Programme in Mozambique within the UN Women Framework; and (c) supports the Country Office d) contribute to the creation and dissemination of knowledge products through capturing of best practices, in support of UN Women advocacy. The Programme Assistant will also take initiatives that contributes to the elimination of violence against women and girls and Harmful practices, that include interaction with national Government and Non-Government partners.

Duties and Responsibilities

Programme Management and Implementation

Provide programme and administrative support to the Representative and Spotlight Initiative programme team in the preparation of various programme documents, such as work plans, budgets, MoU, reports and proposals on programme implementation arrangements;
Under the guidance of the supervisor, assemble briefing materials and prepare power-point and other presentations for the Representative and SLI programme team;
Identify sources and gather and compile data and information relevant to prevent and eliminate violence against women and girls for the preparation of documents, guidelines, and other material as required;
Assist the SLI programme team in reviewing and preparing documentation on the procurement of goods and services, and support contract tracking;
Support the Representative and the team in providing guidance to the country and project offices on routine implementation of the project, tracking use of financial resources;
Review of contributions agreement, managing contributions in financial management platform (ATLAS).

Technical Support and Financial Management

Use ATLAS to prepare required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of the project;
Create requisitions in ATLAS for receipt of goods and services, including making budget check for requisitions, Purchase Orders (POs) and Vouchers;
Support the SLI programme team in the financial management of the project;
Organize, compile and process information from the donor as well as from the Representative and SLI programme team and keep track of the information through databases and e-filing;
Support the Representative and the SLI programme team in the tracking of and reporting on mobilized resources.

Monitoring, reporting and knowledge management

Supports knowledge building and knowledge sharing in the CO and with relevant UN Women and SLI agencies focusing on achievement of results;

Participation in the trainings for the operations/ projects staff on programme;
Contributions to knowledge networks and communities of practice;
Facilitate the exchange of information with relevant UN Women stakeholders working on the Spotlight Initiative; Effectively coordinate with UNFPA, UNICEF and UNDP CO Offices for matters related to the project implementation.

Partnership Management

Provide administrative support to the programme team in the organization of events, meetings and workshops, etc;
Make travel arrangements for the Representative and SLI programme team and project staff, including preparation of travel requisitions and claims;
Draft non-substantive correspondence;
Maintain and organize up-to-date hard and electronic files for easy access and retrieval. Ensure safekeeping of confidential materials;
Create and maintain files of correspondence/documents and electronically received information and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects;
Prepare presentation material/slides in Power-point for presentations for the meetings/workshops and keep all papers ready for meetings.

Key Performance Indicators

Timely and quality implementation of Programme/Portfolio/activities against set workplans, timelines, and budgets, in line with the Strategic Note
Quality and timely reporting
Strong relations with partners and stakeholders
Regular and timely monitoring of activities
Enhanced best practices and lessons learned documented and circulated

Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies

Good programme formulation, implementation, monitoring and evaluation skills
Good budget and finance skills
Good knowledge of Results Based Management
Ability to gather and interpret data, reach logical conclusions and present findings and recommendations
Good analytical skills
Knowledge of UN programme management systems

Required Skills and Experience

Education and certification:

Bachelor’s degree or equivalent in gender studies, human rights, management, social sciences or other related areas is required.

A project/programme management certification would be an added advantage.

Experience:

At least 2 years of progressively responsible experience at the national or international level in managing complex and multi-component programme interventions with national partners, preferably related to thematic area;

Experience in coordinating, implementing, monitoring and evaluating development programmes and projects is an asset.

Language Requirements:

Fluency in English and Portuguese is required;

Working knowledge of another official UN language is an asset;
Knowledge of local languages is an asset.