National Gender and Safeguard Specialist Global Wildlife Programme Malaysia Child Project

Location : Home-Based, MALAYSIA
Application Deadline :31-Oct-20 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
Starting Date :
(date when the selected candidate is expected to start)
Duration of Initial Contract :Up to 45 working days
Expected Duration of Assignment :16 September 2020 till 31 December 2021

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


The Global Environment Facility in its 7th replenishment (GEF-7), responds directly to the GEF-7 Four-year Framework of Program Priorities agreed by countries at CBD COP-13, as well as the Strategic Plan for Biodiversity, 2011-2020. Specifically, the proposed Biodiversity Focal Area is built around achieving the Four-year Programs’ three objectives: (i) Mainstream Biodiversity Across sectors as Well as Within Production Landscapes and Seascapes, (ii) Reduce Direct Drivers of Biodiversity Loss, and (iii) Strengthen Biodiversity Policy and Institutional Frameworks. Moreover, the GEF to continue and further enhance means to harness opportunities for leveraging synergies among the Rio Conventions and other relevant multilateral environmental agreements.


In line with the GEF-7 strategic synergistic programming for Biodiversity, the project ‘Building institutional and local capacities to reduce wildlife crime and to enhance protection of iconic wildlife in Malaysia’, a country child project under the World Bank Group-led Global Wildlife Programme (GWP) will help to address the following barriers linked to the GWP Theory of Change (TOC): (i) shortcomings in the management and financing of conservation areas; (ii) insufficient opportunities for communities to engage in conservation; (iii) lack of expertise and technologies to support enforcement activities; and (iv) ineffective national coordination in illegal wildlife trade (IWT).



Project information:

Title: Building institutional and local capacities to reduce wildlife crime and to enhance protection of iconic wildlife in Malaysia


The project’s objective is to enhance the protection of three iconic wildlife species and their habitats in Peninsular Malaysia, Sarawak and Sabah. Focusing on Malayan tiger, Bornean orangutan and Bornean banteng (as iconic Malaysian wildlife species), the child project will contribute to improving Malaysia’s capacity to prevent, combat and investigate wildlife crimes. It comprises of four complementary components:?


Component 1: Strengthen institutional capacities to combat wildlife crime and reduce poaching of iconic species at the national level;

Component 2: Conserve the Malayan tiger and its habitats in the Malaysian Peninsula;

Component 3: Conserve the Bornean orangutan and its habitats in the protected areas of Sarawak; and

Component 4: Conserve the Bornean banteng and its habitats in Sabah.


UNDP, in collaboration with the Government of Malaysia particularly Ministry of Energy and Natural Resources (KeTSA), Sabah and Sarawak State Governments, seeks to engage a technically qualified National Gender and Safeguard Specialist. He/she will develop the mandatory project Annexes related to application of social and environmental safeguards and support adherence of project development to UNDP’s Social and Environmental Screening Procedure (SESP) and specific requirements, as appropriate. The Specialist will be a gender and social inclusion expert with experience in-depth gender analysis and local community engagement and be directly responsible for providing to the development of the outputs below under the guidance of the Project Preparation Grant (PPG) Team Leader and National Team Leader.

Duties and Responsibilities

A. Scope of Work

Responsibilities and Deliverables

1. Preparatory Technical Studies and Reviews (Component A): Prepare inputs and support the required analyses/studies, as agreed with the GEF PPG Team Leader and National Team Project Leader, including:

  • Review the SESP pre-screening of the Project Identification From (PIF); complete the UNDP SESP, and support the detailed assessment of all project risks including consultations with local stakeholders;
  • Assess presence of Indigenous Peoples/ethnic minorities (Orang Asli/Asal) within project landscapes and their interests. If present, assess potential impacts of the project on rights and interests, lands, territories, resources, and traditional livelihoods and determine when Free Prior Informed Consent (FPIC) applies in accordance with national contexts and preferences. Carry out consultations with communities at demonstration landscape to assess level of understanding and capacity to give consent, and to identify community preferences for FPIC process. Based on these assessments, and if relevant, integrate relevant matters as needed including FPIC into project design and into the comprehensive Stakeholder Engagement Plan;
  • Prepare the gender analysis and action plan and work closely with the GEF PPG Team Leader to ensure its findings are meaningfully integrated into the project’s strategy, theory of change and results framework;
  • Advise on gender responsive stakeholder analysis and consultations and ensure that they are complete and comprehensive; and
  • Support the completion of any additional studies that are determined to be needed for the preparation of the Project Document (ProDoc) and all other final outputs as guided by the PPG Team Leader.


2. Formulation of the ProDoc, CEO Endorsement Request and Mandatory Annexes as well as project specific annexes (Component B):

  • Complete the SESP, based on assessments undertaken during Component A and detailed development of project interventions, and identify management measures to mitigate risks to be incorporated into the ProDoc;
  • Prepare the Environmental and Social Management Framework (ESMF) in line with UNDP’s Guidance Note on Assessment and Management;
  • Prepare the Gender Action Plan, with appropriate budget and identification of appropriate project interventions to ensure gender mainstreaming including at project demonstration sites;
  • Prepare a comprehensive stakeholder engagement plan to ensure it is Socially Inclusive and Gender Responsive;
  • Using the findings from the gender analysis, provide inputs to the project’s results framework and theory of change; ensure gender considerations are integrated into the project’s theory of change;
  • Support the agreements on project management arrangements and ensure that gender and safeguards are adequately incorporated into these arrangements.


3.Validation Workshop (Component C):

  • Contribute to the validation workshop; and
  • Support all necessary revisions that arise during the workshop, as appropriate.


4. Final Deliverables:

  • Finalized Social and Environmental Screening (SESP)
  • Environmental and Social Management Framework (ESMF)
  • Documentation of consultations with communities/Implementing Partners towards securing Free Prior and Informed Consent (FPIC)
  • Gender Analysis and Gender Mainstreaming Plan
  • Comprehensive Stakeholder Engagement Plan including on gender-responsive consultation and consultations with local communities and any Indigenous Peoples or Ethnic Minorities (Orang Asli/Asal) present within the demonstration landscape; and
  • Appropriate inputs to the final UNDP-GEF project document based on guidance from the PPG Team Leader.


B.Institutional Arrangements

  • Estimated level of effort: up to 45 days;
  • The Specialist will be given access to relevant information necessary for execution of the tasks under this assignment;
  • The Specialist will be responsible for providing her/his own working station (i.e. laptop, internet, phone, scanner/printer, photo camera, etc.) and must have access to a reliable internet connection;
  • For specific tasks in this assignment relating to the country-level projects the Expert will report to the UNDP Country Office
  • The Specialist is expected to be reasonably flexible with his/her availability during the PPG tasks;
  • Payments will be made upon submission of a detailed time sheet and Certification of Payment (COP) form, and acceptance and confirmation by the Supervisor on days worked and outputs delivered.


C.Duration?of the work

The assignment will require up to 45 working days starting from 16 September 2020 until 31 December 2021.



E. Duty Station



  • Estimated duration of 18 days (9 days for the first mission and 9 days for the second mission, including travel time to the project demonstration sites), the COVID19 travel restrictions permitting.? Due to the COVID19 travel restrictions the missions could be organized virtually;
  • Any necessary mission travel must be approved in advance and in writing by the Supervisor of the corresponding CO;
  • The BSAFE course must be completed before the commencement of travel;
  • Individual Consultants are responsible for ensuring they have vaccinations/inoculations when traveling to certain countries, as designated by the UN Medical Director;
  • Consultants are also required to comply with the UN security directives set forth under?;?
  • The Specialist will be responsible for making his/her mission travel arrangements in line with UNDP travel policies;
  • All envisaged travel costs for estimated duration of 18 days must be included in the financial proposal. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the Specialist wish to travel on a higher class he/she should do so using their own resources.
  • In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Specialist, prior to travel and will be reimbursed based on provision of supporting documentation.


F. Schedule of Payment

Payment to be made based on completed deliverables against the TOR, which will be assessed and verified by UNDP Malaysia CO and UNDP-Global Environmental Finance RTA.



PPG Milestones


Tentative Dates

Fee Disbursement (%)

Review and Approvals Required


First Mission[1]: detailed mission plan including PPG initiation workshop, field visits and meeting with key stakeholders in coordination with other PPG team members?

9 days

30 November 2020


UNDP Country Office



PPG inception workshop report and workplan


First draft of the Project Document, including all mandatory and project specific annexes (updated draft SESP, draft ESMF, FPIC documentation, draft Gender Analysis and Gender Mainstreaming Plan, draft Stakeholder Engagement Plan) in compliance with the UNDP-GEF ProDoc format and the GEF requirements

?10 days

31 January 2021


UNDP Country Office



Second Mission: Final consultation and validation workshop

9 days

31 March 2021


UNDP Country Office


Validation Workshop Report


Second draft of the Project Document, including all mandatory and project specific annexes (SESP, ESMF, FPIC documentation, Gender Analysis and Gender Mainstreaming Plan, Comprehensive Stakeholder Engagement Plan) to UNDP-GEF for the technical clearance and submission to GEF SEC for CEO endorsement for review.

10 days

30 April 2021


UNDP Country Office



Finalize the Project Document with the mandatory and project specific annexes (final SESP, ESMF, FPIC documentation, Gender Analysis and Gender Mainstreaming Plan, Comprehensive Stakeholder Engagement Plan) and the CEO Endorsement Request revised with comments from the UNDP teams, and the GEF SEC

7 days

30 November 2021


UNDP Country Office




45 days






[1] Note that Travel bans, restrictions and requirements will likely affect the dates and structure of the missions. The above table provides tentative information for mission budgeting/ICs financial proposal purposes only. Flexibility is expected from the selected candidate in terms of the possibility of having alternative mission and consultation arrangements (i.e. online consultations and online inception/validation workshops. Having one single consultation/truth-grounding mission when travel restrictions are lifted, etc.).


Functional competencies:

  • Extensive knowledge and demonstrable experience in gender mainstreaming and community development in biodiversity and natural resources, and social and environmental safeguards risk assessment and mitigation;
  • Demonstrable experience with GEF project development, implementation and/or evaluation, including formulation of biodiversity conservation projects with capacity development elements;
  • Proven ability to be flexible in a team-oriented approach with diverse groups of people;
  • Capable of working in a high-pressure environment with sharp and frequent deadlines, managing many tasks simultaneously;
  • Exercises the highest level of responsibility and be able to handle confidential and politically sensitive issues in a responsible and mature manner;
  • Welcomes constructive feedback;
  • Excellent communication and writing skills; and
  • Excellent planning, organizational, multi-task and time management skills.


Corporate Competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
  • Treats all people fairly without favouritism;
  • Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment; and
  • Demonstrates integrity by modelling the UN’s values and ethical standards.

Required Skills and Experience


Master’s degree or higher in a relevant field, such as gender studies, gender and development, women and environment, or women and sustainable development (5 points).



  • Minimum 7 years of demonstrable experience in the technical area of gender mainstreaming, community development, and social and environmental safeguards risk assessment and mitigation (10 points);
  • Experience carrying out participatory gender analysis; experience collecting and formulating gender responsive indicators and sex-disaggregated data and preparing gender responsive project analysis; developing gender action plans (10 points);
  • Prior experience in the safeguard’s assessments and processes of international organizations and donors, such as World Bank, UNDP, etc (5 points);
  • Demonstrated understanding of the links between sustainable development, social and gender issues (5 points);
  • Demonstrated experience working on policy and programmatic issues with national and local governments and civil society organizations including community organizations (10 points);
  • Demonstrated experience in carrying out consultations with Indigenous Peoples (Orang Asli/Asal), FPIC, protection of cultural heritage, and/or community engagement is highly desired (5 points);
  • Experience with project development and results-based management methodologies is highly desired (5 points);
  • Excellent analytical, writing, advocacy, presentation, and communications skills are required; and excellent written and oral communication skills in English and fluency in Malay (to be assessed through written test 15 points).


Language Requirement:

Language required for this assignment is English and Malay.



Interested individual applicants must submit the following documents/information to demonstrate their qualifications:

  1. Document 1 :?Annex 1:?Letter of Confirmation of Interest and Availability?(Annex 1)?at?
  2. Document 2: Technical Proposal?on how your qualifications, experience and list of track records can lead to successful deliverables of this assignment within the required timeframe, and provide a methodology and approach on how you will approach and conduct the assignments;
  3. Document 3:?Financial Proposal?(Annex 2) should specify unit price (daily professional fee), travel and relevant costs?in Malaysian Ringgit MYR?using the financial proposal template at?
  4. Document 4: Personal CV or P11?including areas of expertise and past experiences in similar projects and at least three (3) references at?
  5. Please submit this information in one file as Document 1, 2, 3 and 4.The system will only accept one attachment , please merge all documents and submit as one file.
  6. Applicants must reply to the mandatory questions asked by the system when submitting the application.
  7. Candidates who fail to submit all the information requested above will be disqualified.

How to Apply:

  • Kindly download the Letter of Confirmation of interest and availability, Financial Proposal Template?and General Terms & Conditions mentioned below;
  • Read and agree to the General Terms & Conditions (refer to below link);
  • Click the ‘apply’ icon and complete what is required;
  • Scan all documents into 1 pdf folder and then upload;
  • For clarification question, please email to The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2020/042"as the subject matter.


?General terms & conditions to be downloaded:

  • The General Terms & Conditions?for Individual contract is available at:

Reimbursable Loan Agreement (RLA): A legal instrument between UNDP and a Company/institution, according to which, the latter? ? makes available the services of an individual delivering time-bound and quantifiable outputs that are directly linked to payments

  • The General Terms & Conditions for Reimbursement Loan Agreement is available at:


Incomplete proposals may not be considered. Only short-listed candidates may be contacted, and successful candidates will be notified.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, aboriginal groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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