Interview Report Writing Services for UN Agencies


Location : Home-Based
Application Deadline :21-Sep-20 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :International Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
28-Sep-2020
Duration of Initial Contract :28 Sept 2020- 30 June 2021
Expected Duration of Assignment :28 Sept 2020- 30 June 2021

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

Recruitment and hiring of staff is the single most important human resource management activity. Each recruitment process and decision represents a major investment of organizational resources, constitutes a long-term asset and is a direct reflection on the organization’s reputation. Each appointment affects the performance of offices and defines UNDP’s credibility with stakeholders. Competency based interviewing is one of the ways UNDP assess staff to fill vacancies across UNDP.  This procedure is designed to ensure a competitive selection process for our rotational vacancies by establishing uniform selection procedures across the organization. All recruitment and selection processes in UNDP are defined by five principles – competition, fairness, professional rigor and objectivity, transparency and accountability. Since we are supporting several agencies – UNCTAD, UNDSS, RAC-AP, UNFPA, RCO, UNTIL, UNCDF – in administering contracts and recruitment, the HR requires extra support with the report writing


Duties and Responsibilities

Scope of Work

The contractor will be responsible for the following key deliverables:

  • Takes objective and clear notes identifying strengths and weakness of candidates as measured against articulated competencies, for the panel interviews of up to 4 candidates per day or in the case of desk reviews for up to 7 candidates per day since this is based on CV assessment and the write-up could be significantly less per candidate.
  • In consultation with the UN Agencies representative on the interview panel, drafts the interview report in a concise and fluent manner.
  • Prepares the interview report on a standard template at the end of each interview session, and then circulates it to panel members for review and comments.
  • Coordinate edits/changes to the interview report, submits final report to HR Associate.
  • Other related duties as assigned.

 

Expected Outputs and Deliverables

  • Up to 15 Interview reports in a standard template prepared and transmitted to respective interview panels within 24 hours from conclusion of the interview. The estimated duration to complete 1 report is 1 day worked.

 

Institutional Arrangement

The contractor will work in close consultation with the HR Associate or the designated authority.  The deliverables will be closely monitored to ensure timeline and strategy plan remain on schedule.

 

Duration of the Work

Up to 15 days worked  (1 report per day worked). Contract Duration  is from 28 September 2020 – 30 June 2021

 

Duty Station

  • The Consultant will be given access to relevant information necessary for execution of the tasks under this assignment;
  • The Consultant will be responsible for providing her/his own working station (i.e. laptop, internet, phone, scanner/printer, etc.) and must have access to reliable internet connection.


Competencies

  • Plans, prioritizes, coordinates and delivers tasks on time;
  • Remains impartial and fully confidential at all times;
  • Displays cultural and gender sensitivity;
  • Remains calm, in control and good humored even under pressure;
  • Demonstrates openness to change and adaptability;
  • Responds positively to feedback.


Required Skills and Experience

Education:

  • Bachelor’s degree in communications, journalism, international development, business administration or related fields.

 

Qualifications:

  • Fluency in written and spoken English;
  • Excellent writing skills;
  • Familiarity with UN competency based interviewing;
  • Understanding of the UN context a distinct advantage;
  • Full working knowledge of Microsoft word.

 

Price Proposal and Schedule of Payments

The contract will be based on interview report.

Consultant shall quote an all-inclusive Interview Report Fee per one interview for the contract period. The term “all-inclusive” implies that all costs (professional fees, communications, consumables, etc.) that could be incurred by the consultant in completing the assignment are already factored into the interview report fee per one interview submitted in the proposal.  If applicable, travel or daily allowance cost (if any work is to be done outside the consultant’s duty station) should be identified separately. Payments shall be done on a monthly basis based on actual number of interview report, upon verification of completion of deliverables and approval by the IC’s supervisor of a Time Sheet indicating the number of interview report submitted in the period.

Payments will be made upon submission of a finalized interview report, and acceptance and confirmation by the HR Associate on outputs delivered (1 working day per report).

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.

 

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual applicants must submit the following documents/information to demonstrate their qualifications:

1. Document 1 :Annex 1:Letter of Confirmation of Interest and Availability at http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Letter%20of%20Interest%20_Annex%201.docx?download

2. Document 2: Cover page (max. 2 pages): A brief description of why the candidate considers him/herself as the most suitable for the assignment and Sample work done (minimum 3) most relevant for the consultancy.

3. Document 3:Financial Proposal  should specify unit price (daily professional fee), travel and relevant costs in USD using the financial proposal template at https://my.undp.org/content/dam/malaysia/docs/Procurement/Financial%20Proposal%20Template%20(USD$%20Daily%20Fee)%20.doc

4. Document 4: Personal CV or P11 including areas of expertise and past experiences in similar projects and at least three (3) references at http://www.my.undp.org/content/dam/malaysia/docs/Procurement/P11%20for%20SC%20&%20IC.doc?download

5. Please submit this information in one file as Document 1, 2, 3 and 4.The system will only accept one attachment , please merge all documents and submit as one file.

6. Applicants must reply to the mandatory questions asked by the system when submitting the application.

7. Candidates who fail to submit all the information requested above will be disqualified.


How to Apply:

  • Kindly download the Letter of Confirmation of interest and availability, Financial Proposal Template?and General Terms & Conditions mentioned below;
  • Read and agree to the General Terms & Conditions (refer to below link);
  • Click the ‘apply’ icon and complete what is required;
  • Scan all documents into 1 pdf folder and then upload;
  • For clarification question, please email to procurement.my@undp.org. The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2020/044"as the subject matter.

 

General terms & conditions to be downloaded:

  • The General Terms & Conditions?for Individual contract is available at: http://www.my.undp.org/content/dam/malaysia/docs/Procurement/General%20Conditions%20of%20Contract%20for%20IC.pdf?download

Reimbursable Loan Agreement (RLA): A legal instrument between UNDP and a Company/institution, according to which, the latter? ? makes available the services of an individual delivering time-bound and quantifiable outputs that are directly linked to payments

  • The General Terms & Conditions for Reimbursement Loan Agreement is available at:http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Reimbursable%20Loan%20Agreement%20_%20Terms%20&%20Conditions.pdf?download?

Incomplete proposals may not be considered. Only short-listed candidates may be contacted, and successful candidates will be notified.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, aboriginal groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

 

Evaluation Method and Criteria

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as a) responsive/compliant/acceptable; and b) having received the highest score out of set of weighted technical criteria (70%). and financial criteria (30%).  Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.

Technical Criteria for Evaluation (Maximum  100 points)

  • Criteria 1: Relevance of Education - Maximum 15 points;
  • Criteria 2: Relevant Experience in writing reports, taking minutes, and editing - Maximum 30 points;
  • Criteria 3: Experience within the UN system - Maximum 15 points;
  • Criteria 4: Samples of written materials - Maximum 20 points;
  • Criteria 5: Fluency in English - Maximum 20 points.

Only candidates obtaining a minimum of 70 points (70% of the total technical points) would be considered for the Financial Evaluation.

 

Incomplete proposals may not be considered. Only short-listed candidates may be contacted, and successful candidates will be notified.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, aboriginal groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.



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