National Consultant: Operations Personnel Support



Advertised on behalf of :

Location : Homebased
Application Deadline :16-Sep-20 (Midnight New York, USA)
Additional Category :Management
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
01-Oct-2020
Duration of Initial Contract :1 October 2020 to 15 July 2021
Expected Duration of Assignment :1 October 2020 to 15 July 2021

Background

  1. BACKGROUND

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

 

Under the guidance and direct supervision of the Opeartions Manager, the Operations Personnel Support shall ensure key identified deliverables are achieved within the stipulated time.


Duties and Responsibilities

SCOPE OF WORK AND SPECIFIC TASKS

The National Consultant will work closely with UN Women Operations Team to perform the following time bound tasks.

 

  1. Support procurement daily services and processes
  • To review and create Purchase Orders and Vendors as assigned in Helpdesk Sharepoint.
  • To review and update Procurement Contract log and files (electronic copies) related to procurement, travel and administration ensuring safekeeping of confidential materials.
  • To assist in summarizing final cost estimate for office locations in 2021.
  • To update Procurement Plan 2021 and completed RPRC cases in 2021.

 

       2.Support administrative and other operations activities

  • To facilitate the applications for VAT Exemption documents for vendors/ suppliers, regularly monitoring and follow up in a timely manner.
  • To create E-req for Operations tasks as assigned (ie. CFC contracts for Interviewer).
  • To facilitate office monthly payment including fees of Mobile phone, KDC storage, Ricoh Printer, etc.
  • To performed other functions as assigned.

 

DURATION OF ASSIGNMENT AND DUTY STATION

The time required for the consultancy is estimated at 9.5 months (115 working days) within the period from 1 October 2020 - 15 July 2021.

 

DELIVERABLES, TIMELINE AND SCHEDULE OF PAYMENT

 

Deliverables

Expected Delivery Date

  • Month-End Closure Certification for October 2020
  • Summary of VAT Exemption document for October 2020
  • Summary of Admin tasks (upon assigned) performed in October 2020

30 October 2020

  • Month-End Closure Certification for November 2020
  • Summary of VAT Exemption document for November 2020
  • Cost estimate for final office locations 2021
  • Summary of Admin tasks (upon assigned) performed in November 2020

27 November 2020

  • Year-End Closure Certification for 2020
  • Updated Procurement Contracts log sheet for 2020
  • Summary of VAT Exemption document for December 2020
  • Issuance of POs for recurring operational services in 2021 (AIS, RICOH Printer, KDC, World Paper).
  • Summary of Admin tasks (upon assigned) performed in December 2020

25 December 2020

  • Month-End Closure Certification for January 2021
  • Summary of VAT Exemption document for January 2021
  • Updated Procurement Plan Q1 – 2021
  • Summary of Admin tasks (upon assigned) performed in January 2021

29 January 2021

  • Month-End Closure Certification for February 2021
  • Summary of VAT Exemption document for February 2021
  • Summary of Admin tasks (upon assigned) performed in February 2021

26 February 2021

  • Month-End Closure Certification for March 2021
  • Summary of VAT Exemption document for March 2021
  • Summary of RPRC cases Q1 – 2021
  • Summary of Admin tasks (upon assigned) performed in March 2021

31 March 2021

  • Month-End Closure Certification for April 2021
  • Summary of VAT Exemption document for April 2021
  • Updated Procurement Plan Q2- 2021
  • Summary of Admin tasks (upon assigned) performed in April 2021

29 April 2021

  • Month-End Closure Certification for May 2021
  • Summary of VAT Exemption document for May 2021
  • Summary of Admin tasks (upon assigned) performed in May 2021

28 May 2021

  • Month-End Closure Certification for June 2021
  • Updated Procurement Contracts log sheet for 2021
  • Summary of VAT Exemption document for June 2021
  • Summary of RPRC cases Q2 – 2021
  • Summary of Admin tasks (upon assigned) performed in June 2021

30 June 2021

 

EVALUATION

A proposal is selected on the basis of cumulative analysis; the total score is obtained by combining technical and financial attributes.

A two-stage procedure will be utilized in evaluating the proposals; the technical proposal (CV, P11, letter of interest) will be evaluated with a minimum pass requirement of 70% of the obtainable 100 points assigned for technical proposal. A proposal shall be rejected at this stage if it fails to achieve the minimum technical threshold of 70% of the obtainable score of 100 points prior to any price proposal being opened and compared. The financial proposal will be opened only for candidates whose technical proposal achieved the minimum technical threshold of 70% of the obtainable score of 100 points and are determined to be compliant. Non-compliant proposals will not be eligible for further consideration.

The total number of points (“maximum number of points”) which a candidate may obtain for its proposal is as follows:

 

Technical: 100 points (weight: 70%)

Financial: 100 points (weight: 30%)

Total number of points: 200 points

Evaluation of financial proposal:

In this methodology, the maximum number of points assigned to the financial proposal is allocated to the lowest price proposal. All other price proposals receive points in inverse proportion.

A formula is as follows:

p = y (µ/z)

Where:

p = points for the financial proposal being evaluated

y = maximum number of points for the financial proposal

µ = price of the lowest priced proposal

z = price of the proposal being evaluated

The contract shall be awarded to the proposal obtaining the overall highest score after adding the score of the technical proposal and the financial proposal.

Evaluation of technical proposal (CV, P11, letter of interest):

The technical proposal is evaluated and examined to determine its responsiveness and compliancy with the requirements specified in this solicitation documents. The quality of each technical proposal will be evaluated in accordance with the following technical evaluation criteria and the associated weighting (total possible value of 100 points):

Evaluation Criteria

Points obtainable

1

Education

20

2

Experience

70

3

Language

10

 

[70%] of 100 pts = 70 pts needed to pass technical

 100

A proposal shall be rejected at this stage if it fails to achieve the minimum technical threshold of 70 of the obtainable score of 100 points for the technical proposal. 

 

 

 

 


Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example


Required Skills and Experience

THE QUALIFICATIONS AND EXPERIENCE

Education:

  • Completion of Secondary education is required.

Experience:

  • At least 5 years of work experience in procurement, administrative or programme support is required
  • Experience in the usage of computers and office software packages (MS Work, Excel, Power Point, etc.)
  • Experience in handling of web based management systems or enterprise resource planning (ERP) system similar to PeopleSoft (Atlas) is required
  • Work experience in the UN system is an advantage;

 

Language:


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


If you are experiencing difficulties with online job applications, please contact erecruit.helpdesk@undp.org.

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