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International Consultant (Evaluation Expert) UNDP-SPM (Support to Payroll Management Project)
|Application Deadline :||28-Sep-20 (Midnight New York, USA)|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Expected Duration of Assignment :||One month (with maximum 20 working days)|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP Global Mission Statement
UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 166 countries, working with national counterparts on their own solutions to global and national development challenges.
UNDP Afghanistan Mission Statement
UNDP supports stabilization, state-building, governance and development priorities in Afghanistan. UNDP support, in partnership with the Government, the United Nations system, the donor community and other development stakeholders, has contributed to institutional development efforts leading to positive impact on the lives of Afghan citizens. UNDP has working in Afghanistan for more than 50 years on challenges related to climate change, resilience, gender, governance, health, livelihood and rule of law. Over the years UNDP support has spanned such milestone efforts as the adoption of the Constitution; Presidential, Parliamentary and Provincial Council elections.
Guided by the government and its Development Councils, UNDP’s work is fully aligned with the Afghanistan National Peace and Development Framework and National Priority Programmes and is carried out in close coordination with partner UN agencies under the One UN Framework. As the UN’s development network, we connect the Afghan government and people with the resources and information they need to drive their own development according to their own priorities, as well as to achieve the Sustainable Development Goals.
UNDP has played a key role in the management of the Law and Order Trust Fund for Afghanistan (LOTFA), which supports the Government in developing and maintaining the national Police force and in efforts to stabilize the internal security environment. Major demobilizations, disarmaments and rehabilitations and area-based livelihoods and reconstruction programmes have taken place nationwide. UNDP Programmes in Afghanistan have benefited from the very active support of donors. UNDP Afghanistan is committed to the highest standards of transparency and accountability and works in close coordination with the United Nations Assistance Mission in Afghanistan and the UN system as a whole to maximize the impact of its development efforts on the ground.
Law and Order Trust Fund for Afghanistan (LOTFA)
The new LOTFA consists of two Projects. One Project, the Support to Payroll Management Project (SPM), provides exclusively for full MOIA payroll management until December 2016. The second LOTFA Project, MOIA and Police Development Project (MPD), is cantered on developing national capacity for self-sustained reform and improvement of the MOIA as an institution, and the police services as instruments for citizen safety and maintenance of the rule of law. The two new Projects were jointly developed by GIROA, MOIA, UNDP, donors and other partners.
Support to Payroll Management Project (SPM)
The SPM is a dedicated payroll management project with approximately 40 national staff and 3 international staff working closely together with MOIA staff from the Budget & Finance, HR and ICT departments to ensure timely payment of Salaries and incentives to the Afghan National Police (ANP) and Central Prison Department (CPD) officers.
The expected outcome of the SPM project is GIROA’s (i.e. MOIA) ability to independently manage all non-fiduciary aspects of payroll for the ANP and CPD, including producing relevant reports for donors in their specified formats. MOIA should also be able to manage the full range of functions related to payroll, i.e. human resources, accounting, and information and communication technology in a seamless manner.
Since its development the project has been divided into six outputs as follows:
Purpose of the Evaluation
The Evaluation has two major purposes and derived research questions:
This Evaluation is planned to be end-of project and independent as well as intended to assess the relevance, performance, management arrangements and success or failure of the project. It looks at signs of potential impact of project activities on beneficiaries and sustainability of results, including the impact to capacity development.
A team of International Consultant and the National Consultant will work with the teams of UNDP, LOTFA (SPM and M&E) under the supervision of the Deputy Resident Representative to produce an independent evaluation report.
Duties and Responsibilities
Objective of the Assignment:
The evaluation is forward looking and will capture effectively lessons learnt and provide information on the nature, extent and where possible, the potential impact and sustainability of the SPM project. The evaluation will assess the project design, scope, implementation status and the capacity to achieve the project objectives. It will collate and analyse lessons learnt, challenges faced, and best practices obtained during implementation which will inform the programming strategy in the next programming phase of UNDP Afghanistan 2021-2026.
The evaluation is expected to cover all project’s outputs (1, 2, 3, 4, 5, 6), and specifically review the mid-term evaluation recommendations and evaluate progress made since it was carried out, particularly:
Specific attention must be given to the evaluation criteria as defined by OECD/ DAC: relevance, effectiveness, efficiency, sustainability and impact. The Evaluation should answer the following evaluation questions:
Relevance. The extent to which the objectives of the SPM project are consistent with beneficiaries’ requirements, country needs, global priorities (SDGs) and partners’ and donors’ policies. This includes looking whether the overall objectives of the intervention are conform to existing policies, whether this policy represents a priority for the partner country and, for intervention targeted to the administration, the extent to which the design of the intervention and its implementation take into account the actual functioning of the administrative system.
Effectiveness. The extent to which the SPM’s objectives were achieved, or are expected to be achieved, taking into account their relative importance. Provide a comprehensive analysis of the effectiveness of implementation of SPM, with regards to the relation between the inputs, outputs, and activities, analyzing whether these are logical and commensurate with the needs and resources allocated to the project. Analyze the quality of program design. Analyze whether activities are achieving satisfactory results in relation to stated objectives short and long term. The evaluation should review all outputs of SPM and respond to the below questions:
Efficiency is assessed through a measure of how economically resources/inputs (funds, expertise, time, etc.) are converted to results. Particularly,
Sustainability. Sustainability is understood as the continuation of benefits from a development intervention after major development assistance has been completed.
Impact. Positive or negative, primary or secondary long-term effects produced by the SPM project interventions, directly or indirectly, intended or unintended.
The estimated time for the consultant to conduct this evaluation is 20 working days over a period of one month and is scheduled to start in October 2020. A tentative timetable is outlined below that could be amended in consultation with UNDP.
The key output of the mission will be the Evaluation Report in English. The structure and content of the report should meet the requirements of the UNDP Monitoring and Evaluation Policy.
The Report should contain:
One International (Team Lead) and one National Consultant will be hired to engage in a consultative process with the relevant GIROA institutions, International Community, LOTFA Project Board members, UNDP Country Office (CO), and to assess the challenges and processes and provide recommendations for the future.
The team leader will propose an evaluation methodology and agree on a detailed plan for the assignment as part of the evaluation inception report. The national consultant will assist the team leader with research (for example revising documents in Dari and Pashtu), facilitate meetings with national counterparts and provide translation services. The methodology will include:
The evaluation will be conducted in accordance with the principles outlined in the Ethical Guidelines for Evaluation (UNEG 2008) and the evaluation team must take measures to ensure compliance with the evaluator code of conduct (e.g. measures to safeguard the rights and confidentiality of their sources, provisions to collect and report data, particularly permissions needed to interview or obtain information about children and young people, provisions to store and maintain security of collected information; and protocols to ensure anonymity and confidentiality). The evaluation will also be in line with the UNEG and UNDP Evaluation Norms and Standards.
Payments under the contract shall be delivery-based and be made on receipt of the specific milestone report indicated above, including a timesheet per UNDP procurement formats for individual contractors. This shall be as indicated above, and shall be deemed delivered upon the approval of the by Senior Deputy Resident Representative.
The International Consultant will work under the overall supervision of the Senior DRR Programmes and Chief, G4P Unit at UNDP Afghanistan. The consultant shall work in close collaboration SPM Project Manager and National Consultant Evaluation Specialist
The G4P Unit will provide office space and internet facility, logistical and other support service including transport and security applicable to UNDP international personnel. The consultant however is expected to bring his/her own laptop and mobile phone and meet local communications costs (UNDP will provide a local pre-paid SIM card). No costs are expected to incur to arrange meetings for this consultancy.
Duration of the Work:
The performance under the contract shall take place over total contract duration of 20 working days, excluding joining and repatriation travel days. The target date for the start of work will be 10 Oct 2020 depending on the availability of the selected consultant and the completion of the formal IC recruitment process in accordance with the rules, regulations and procedures under UNDP.
Knowledge and skills requirement:
PROCEDURES AND LOGISTICS
Required Skills and Experience
PRICE PROPOSAL AND SCHEDULE OF PAYMENTS
Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal. The consultant shall then submit a price proposal when requested by UNDP, in accordance with the below:
UNDP reserves the right to withhold all or a portion of payment if performance is unsatisfactory, if work/outputs is incomplete, not delivered or for failure to meet deadlines.
Evaluation Method and Criteria:
Individual consultant will be evaluated based on the following methodology:
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:
* Technical Criteria weight 70%
* Financial Criteria weight 30%
Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.
Technical Evaluation (70%)
Qualification, Experience and Technical Proposal (70 marks):
Financial Evaluation (30%):
The following formula will be used to evaluate financial proposal:
p = y (µ/z), where
p = points for the financial proposal being evaluated
y = maximum number of points for the financial proposal
µ = price of the lowest priced proposal
z = price of the proposal being evaluated
Documents to be included when submitting the proposals:
Interested international Consultant must submit the following documents/information to demonstrate their qualifications in one single PDF document:
All materials developed will remain the copyright of UNDP Afghanistan. UNDP Afghanistan will be free to adapt and modify them in the future.
Annexes (click on the hyperlink to access the documents):
Note: Incomplete application will result in automatic disqualification of candidate.