National Consultant – Programme Administrative Support



Advertised on behalf of :

Location : Dili
Application Deadline :01-Oct-20 (Midnight New York, USA)
Additional Category :Gender Equality
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
15-Oct-2020
Duration of Initial Contract :3,5 months
Expected Duration of Assignment :3,5 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security


Duties and Responsibilities

. SCOPE OF WORK

Under the overall guidance of the Head of Office and direct supervision of Operations Manager, the consultant will perform the following tasks:

  • Providing reliable administrative coordination to project activities
  • Preparation of planned expenditure reports and tracking of budgets and workplan implementation
  • Processing work and requisite follow-up accomplished under supervision
  • Consistently applying appropriate policies, guidelines and procedures
  • Effectively and in a timely manner, liaising and interacting with colleagues and concerned parties internally and externally.

 

  1. EXPECTED DELIVERABLES AND TIME FRAME

 

Tentative timeline

  1. Programme administrative support
    1. Ensure logistics are properly undertaken pertaining to organisation/coordination of workshops, seminars, events and other activities; prepares relevant budgets and participants lists
    2. Preparation of minutes, drafting correspondence related to programme implementation, including translation support as needed
    3. Agreed workplan for the establishment of standardized documentation (filing, e-filing, log, tracking system, consultancy roster, etc.)
    4. Documented support provided to the UN Women partners in compliance with UN Women rules and procedures

 

 

 

 

  1. November 2020

 

 

 

 

 

 

 

 

 

 

 

 

 

 

15 December 2020

 

 

  1. Support organizing National events incl. workshops/ trainings organized in Dili and other meetings with key stakeholders in Dili and in other target areas
    1. Support the organisation of the events incl. agenda, venue, catering and confirmation of the final list of participants of events and meetings
    2. Preparation of budget for the events/workshops in collaboration with programme officer
    3. Preparation of payment incl. ensuring supporting documents for the events/workshops taken place.
    4.  Summary report on the support provided incl. observations, findings, recommendations, and proposed actions.
  1. Financial management of the Programme
    1. Summary report on updated and revised budgets for 2020
    2. Summary on contract/budget closure and other administrative support facilitated.

 

 

 

31 January 2021

 

 

  1. DURATION OF ASSIGNMENT AND DUTY STATION

 

The time required for the consultancy is about 3 months, the duty station is Dili, Timor-Leste with travel in the country as assigned by hiring unit. For assignments out of the capital, UN Women will be responsible for the accommodation and travel expenses for any cost incurred during assignment period.

 

  1. CONTRACT SUPERVISION 

 

The consultant will work under the direct supervision of the Operation Manager who will be responsible for the quality assurance of the deliverables. 

 

  1. SCHEDULE OF PAYMENTS

 

Payment upon submission and satisfactory deliverables of the analysis report submitted


Competencies

Competencies

Core Values:

  • Respect for Diversity
  • Integrity
  • Professionalism

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues
  • Accountability
  • Creative Problem Solving
  • Effective Communication
  • Inclusive Collaboration
  • Stakeholder Engagement
  • Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:


Required Skills and Experience

  1. THE QUALIFICATIONS EXPECTED ARE AS FOLLOWS:

 

  • Timor-Leste nationality
  • Minimum first-level university degree in Business Management, Public Administration, Budget and Finance, Human Resources, Law, Political and Social Science, International Relations or other relevant discipline
  • Minimum 2 years of relevant administrative or programme/project support experience
  • Experience in liaising and coordinating with national counterparts and civil society organizations is advantageous
  • Experience working with the UN Agencies or other international organizations is advantageous.
  • Proficient in English

 

  1. Evaluation

 

Applications will be evaluated based on the cumulative analysis.

  • Technical Qualification (100 points) weight; [70%]
  • Financial Proposal (100 points) weight; [30%]

 

A two-stage procedure is utilised in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.

 

Technical qualification evaluation criteria:

 

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:

 

Technical Evaluation Criteria

Obtainable Score

  1. Education
  • Minimum first-level university degree in Business Management, Public Administration, Budget and Finance, Human Resources, Law, Political and Social Science, International Relations or other relevant discipline

30%

  1. Substantive experience and skills
  • Minimum 2 years of relevant administrative or programme/project support experience

30%

  1. Coordination skills
  • Experience in liaising and coordinating with national counterparts and civil society organizations is advantageous. (10%)
  • Experience working with the UN Agencies or other international organizations is advantageous. (10%)

20%

  1. Reporting writing and language skills
  • Proficient in English

20%

Total Obtainable Score

100%

 

Financial/Price Proposal evaluation:

  • Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
  • The total number of points allocated for the price component is 100.
  • The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.

 

  1. HOW TO APPLY:

Interested applicants are requested to submit documents listed below:

  • Updated CV/ P11 and copy of the latest certificate
  • Proposed lump sum professional breaking down in daily professional fee and related cost (if any)

 

When applying; the CV/ P11 and proposed lump sum professional fee should be merged into one (1) single PDF document since the system will allow only to upload maximum one document. Therefore, please combine these forms and documents into one (1) single PDF document and upload them to the system.

 

Should they be short-listed in consideration of the consultancy post, candidates should have the ability to quickly medical certification or any other requested document. Incomplete applications will not be considered. Applicants are responsible to make sure to have provided all the requested application materials before the deadline.

 

Deadline of submission:  1 October 2020



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