I. Background


UN Women is the United Nations entity dedicated to gender equality and the empowerment of women. A global champion for women and girls, UN Women was established to accelerate progress on meeting their needs worldwide.


UN Women supports UN Member States as they set global standards for achieving gender equality, and works with governments and civil society to design laws, policies, programmes and services needed to ensure that the standards are effectively implemented and truly benefit women and girls worldwide. It works globally to make the vision of the Sustainable Development Goals a reality for women and girls and stands behind women’s equal participation in all aspects of life, focusing on four strategic priorities:


  • Women lead, participate in and benefit equally from governance systems
  • Women have income security, decent work and economic autonomy
  • All women and girls live a life free from all forms of violence
  • Women and girls contribute to and have greater influence in building sustainable peace and resilience, and benefit equally from the prevention of natural disasters and conflicts and humanitarian action


UN Women also coordinates and promotes the UN system’s work in advancing gender equality, and in all deliberations and agreements linked to the 2030 Agenda. The entity works to position gender equality as fundamental to the Sustainable Development Goals, and a more inclusive world.


In this context, UN Women Regional Office for Asia and the Pacific seeks to hire five (5) Consultants both national and international as Video Producers/Editors. The successful candidates will be offered retainer type of contract[1] for minimum of one-year-period.




[1] The consultant will be engaged under a retainer contract, which facilitates direct engagement of the consultant depending on need and availability within the contract period for a pre-agreed fee

Duties and Responsibilities


II. Duties and Responsibilities


The consultants will work under the supervision of Programme Management Specialists with matrix management and supervision of Regional Communications Specialist and under technical guidance of VDO Specialist in New York.


The video producer/editor will work together with hiring unit and UN Women Communications Focal Points to execute the concept through production. She/He will be responsible for lighting, at times downloading footage as well as the audit and images captured by the video. The main activities of the consultancy will include, but not limited to the events at the regional level unless assigned to support targeted activities at the national and international level.


The consultant under this contract is required to:

  • Take videos of events/field visits/interviews of partners/representatives
  • Be able to perform editing and logging of footage linked to UN Women work.
  • Perform video post-processing to edit videos to produce professional products.


III. Final products and deliverables


Videos of key events and/or side events of the UN Women Regional Office for Asia and the Pacific or as UN Women Regional Office’s given assignments.


Specific requirement for videography:

  • Script/storyline and storyboard tailored to local and international audiences as approved by UN Women;
  • Deliverables meet technical standards of High Definition broadcasting;
  • All footage should be shot full HD (16:9) 1080p50 or 1080p60;
  • Compression H.264/MPEG4 video at 12,000 Kbps (minimum) bitrate and high definition broadcast quality, or better;
  • AAC Audio at 256 KBps with no out of sync issue, distortion, reverb and other audio issues.
  • For cut piece a SPLIT TRACK AUDIO (natural sound and voice/narration on one track, music and sound effects, if any, on the other track) should be submitted;
  • In case subtitling is required, final outputs should be submitted in three versions: Version 1 clean (no subtitles or graphics); Version 2 with subtitle and Version 3 without subtitles.
  • Raw video footage, B-Roll used in the production of the final video;
  • The consultant will need to abide by UN Women Communications policies and guidelines, including UN Women’s Branding Guidelines and Identity Standards and UN Women’s  Digital accessibility guidance.


Key duties and responsibilities:

  • Set up audio and/or video equipment for in-house and external location shoots.
  • Set up lighting as required/if any, to provide a professional set for video production.
  • Obtain signed releases from interview subjects as required by UN Women.
  • Operate video cameras, video/audio equipment to produce high quality products.
  • Perform video post-processing to edit and generate video and/or audio effects to produce professional products.
  • Ensure appropriate licensing of any third-party materials (music, stock photos or footage, graphics) as approved by UN Women.

In order to perform its duties, the video producer/editor will need to own or have access to editing equipment and software.




IV. Warranties, Consent, and Intellectual Property


The Consultant represents and warrants that he/she has not, and undertakes that he/she shall not, infringe any third-party intellectual property rights in performing any activities pursuant to the Contract. The Consultant represents and warrants that that he/she shall perform the activities pursuant to the UN Women Communications Policy and Guidelines (to be provided).


The Consultant shall indemnify, hold and save harmless, and defend, at its own expense, UN Women, its officials, employees, consultants, agents or other representatives from and against all suits, claims, demands, and liability of any nature or kind, including their costs and expenses arising out the Consultant's violations of the representations and warranties above.


The indemnity set forth, above, shall not apply to:

       a) A claim of infringement resulting from the Consultant's compliance with specific written instructions by UN Women directing a change in the specifications for the Deliverables or directing a manner of performance of the Contract not normally used by the Consultant; or

       b) A claim of infringement resulting from additions to or changes in any Deliverables furnished under the Contract if UN Women or another party acting under the direction of UN Women made the changes.


UN Women shall advise the Consultant about any such suits, proceedings, claims, demands, losses or liability within a reasonable period of time after having received actual notice thereof. The Consultant shall have sole control of the defense of any such suit, proceeding, claim or demand and of all negotiations in connection with the settlement or compromise thereof, except with respect to the assertion or defense of the privileges and immunities of UN Women or any matter relating thereto, for which only UN Women itself is authorized to assert and maintain. UN Women shall have the right, at its own expense, to be represented in any such suit, proceeding, claim or demand by independent counsel of its own choosing.


In the event the use by UN Women of any Deliverables provided to UN Women by the Consultant, in whole or in part, in any suit or proceeding, is for any reason enjoined, temporarily or permanently, or is found to infringe any patent, copyright, trademark or other intellectual property right, or in the event of a settlement, is enjoined, limited or otherwise interfered with, then the Consultant, at its sole cost and expense, shall, promptly, either:

       a) procure for UN Women the unrestricted right to continue using such Deliverables provided to UN Women;

       b) replace or modify the Deliverables provided to UN Women, or part thereof, with the equivalent or better product, or part thereof, that is non-infringing; or,

       c) refund to UN Women the full price paid by UN Women for the right to have or use such Deliverables, or part thereof.


UN Women confirms that the whole of the copyright present, future or contingent whatsoever and all other right, title and interest in and to the Deliverables shall be vested in the Consultant throughout the world in accordance with all applicable copyright laws. The Consultant further acknowledges and agrees that UN Women shall have the unconditional non-exclusive and perpetual right to make use of the Deliverables including but not limited to the entire take of all photographs from the Assignment in such manner as UN Women shall in its sole discretion think fit including without limitation the right to include the Deliverables on its own website and/or in any other public relations materials used to promote UN Women. UN Women may re-edit the Deliverables or any part thereof as convenient for its own exploitation of the Deliverables in any medium. UN Women may provide the Deliverables to other UN agencies and the media at no cost and may apply a Creative Commons Attribution-Non-commercial-NoDeriv 2.0 Generic license to the Deliverables.


The provisions of this section of the Terms of Reference shall supersede any inconsistent terms in the Contract for Consultant including the Conditions of Service for Consultants.



V. Duration of Assignment and Duty Station


The time required for the consultancy is estimated at 100 working days within the period from 2 November 2020 – 1 November 2022. For upcountry or oversea assignments, UN Women will be responsible for the accommodation and travel expenses if any cost incurred during assigned period.


The consultant will be engaged under a retainer contract, which facilitate direct engagement of the consultant depending on need and availability within the contract period for a pre-agreed fee.


In an incident of mandatory state quarantine being imposed on non-Thai, Thai national retainers while entering into the Kingdom of Thailand, UN Women will be responsible for the minimum medical cost per day for the entire duration of the quarantine, should the retainer (s) be subject to be placed under 14-day state quarantine. UN Women will not be responsible for professional fees per day of the retainers during the quarantine period.


VI. Schedule of Payments


Payment in full upon final submission and satisfactory deliverables of each event/editing tasks.



Required Skills and Experience



VII. Required qualification:


  • Minimum secondary education, bachelor’s degree in relevant field (communication, journalism, videography, etc.) is preferred
  • At least 5 years working experience in filming, video production and editing with a record of providing high-quality, creative work for clients.
  • Experience in producing videos for major international broadcasters or the United Nations, governments, or international non-profits or for advocacy campaigns.
  • Experience on the development of products related to gender equality, women’s empowerment is an advantage.
  • Proficiency in English.


VIII. Evaluation


Applications will be evaluated based on the cumulative analysis.

  • Technical Qualification (100 points) weight; [70%]
  • Financial Proposal (100 points) weight; [30%]


A two-stage procedure is utilised in evaluating the applications, with evaluation of the technical application being completed prior to any price proposal being compared. Only the price proposal of the candidates who passed the minimum technical score of 70% of the obtainable score of 100 points in the technical qualification evaluation will be evaluated.


Technical qualification evaluation criteria:

The total number of points allocated for the technical qualification component is 100. The technical qualification of the individual is evaluated based on following technical qualification evaluation criteria:


            Technical Evaluation Criteria

Obtainable Score

       A) Education

  • Minimum secondary education. Bachelor's degree is preferred;


       B) Substantive experience and skills

  • At least 5 years working experience in filming, video production and editing with a record of providing high-quality, creative work for clients.
  • Experience in producing videos for major international broadcasters or the United Nations, governments, or international non-profits or for advocacy campaigns.
  • Experience on the development of products related to gender equality, women’s empowerment


       C) Quality of work portfolio



       D) Reporting writing, editing and language skills

  • Proficiency in English.


Total Obtainable Score



Financial/Price Proposal evaluation:


  • Only the financial proposal of candidates who have attained a minimum of 70% score in the technical evaluation will be considered and evaluated.
  • The total number of points allocated for the price component is 100.
  • The maximum number of points will be allotted to the lowest price proposal that is opened/ evaluated and compared among those technical qualified candidates who have attained a minimum of 70% score in the technical evaluation. All other price proposals will receive points in inverse proportion to the lowest price.


IX. Submission of application


Interest candidates are encouraged to submit electronic application to  with -cc , not later than 23 October 2020, Midnight New York, USA.


Women video producers/editors are encouraged to apply.


Submission package includes:


  • Personal History Form(P11)
  • Portfolio with examples of work from other UN Agencies, Development Organizations, and/or advocacy campaigns.
  • Financial proposal: the financial proposal shall specify a daily fee