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Consultancy – LTA for Interview Coordination and Report Writing Services, OHR/BMS
|Application Deadline :||01-Nov-20 (Midnight New York, USA)|
|Time left :||10d 12h 34m|
|Type of Contract :||Individual Contract|
|Post Level :||International Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||3 years LTA subject to availability of funds and satisfactory performance|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Recruitment and hiring of staff is the single most important human resource management activity. Each recruitment process and decision represents a major investment of organizational resources, constitutes a long-term asset and is a direct reflection on the organization’s reputation. Each appointment affects the performance of offices and defines UNDP’S credibility with stakeholders.
Competency based interviewing is one of the ways UNDP assesses staff to fill vacancies across UNDP. This procedure is designed to ensure a competitive selection process for our rotational vacancies by establishing uniform selection procedures across the organization. All recruitment and selection processes in UNDP are defined by five principles – competition, fairness, professional rigor and objectivity, transparency and accountability.
Since the Office of Human Resources (OHR) handles a high volume of recruitments and conducts a series of interviews, the HR representative requires extra support with the interview coordination and report writing.
UNDP intends to enter into a Long-Term Agreement (LTA) with 10 to 15 Individual Consultants providing the best value for the money to UNDP for the requested services. An LTA is a written agreement between the selected Consultant and UNDP that is established for specific services at prescribed prices or pricing provisions for up to three years, against which specific orders can be placed at any time during the defined period and with no legal obligation to order any minimum or maximum quantity.
UNDP will award LTAs to more than one Consultant according to the scope of services detailed below. UNDP intends the resulting LTAs to be used for its headquarters office in New York, USA as well as various offices around the world, for a period of up to three years.
UNDP would conduct a secondary competition among the Consultants holding an LTA, which is a much more simplified procedure that focuses on factors such as availability of the Consultant at the time of the requirement, the financial offer, etc.
Duties and Responsibilities
SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK
The Consultant would be responsible for the following key deliverables:
Expected outputs and deliverables:
Required Skills and Experience
Experience and knowledge:
UNDP is committed to achieving workforce diversity and inclusion in all its forms. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
It is to be noted that this assignment is ‘home-based’ and the candidates will work remotely from any location provided that they have the necessary connection/home-office arrangements that will allow them to deliver on the expected outputs.
The application package containing the following (to be uploaded as one file):
Note: The above documents need to be scanned in one file and uploaded to the online application as one document.
Shortlisted candidates (ONLY) will be requested to submit a Financial Proposal.
The Financial Proposal is to be submitted as per the instruction in the separate email that will be sent to shortlisted candidates.
Applicants are reviewed based on Required Skills and Experience stated above and based on the technical evaluation criteria outlined below. Applicants will be evaluated based on cumulative scoring. When using this weighted scoring method, the award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:
Technical evaluation - Total 70% (70 points):
Having reviewed applications received, UNDP will invite the top 10-20 shortlisted candidates for interview. Please note that only shortlisted candidates will be contacted.
Candidates obtaining a minimum of 70% (49 points) of the maximum obtainable points for the technical criteria (70 points) shall be considered for the financial evaluation.
Financial evaluation - Total 30% (30 points)
The following formula will be used to evaluate financial proposal:
UNDP plans to enter into the Long-Term Agreement (LTA) with the TOP ranked successful Individual Contractors to assure resources availability at the required time fame and/or increased demand for services requested. The service of who will be used on an intermittent and repetitive basis when needed and based on the fixed unit price. Other prospective applicants that are not contracted, at the UNDP’s discretion, may be placed in the roster of consultants to be used based on an on-call basis for similar services.
Please note that the LTA does not form a financial obligation or commitment from UNDP at the time the LTA contract is signed, and that such an agreement is non-exclusive. When a specific need arises, the successful Individual Contractor/s will be approached and be provided with a specific TOR and deliverables (and time frame) but still within the scope of the responsibilities stated in the LTA. The successful Individual Contractor(s) is expected to provide Confirmation of Interest on the specific services required at the agreed LTA Daily Rate Consultancy Fee. Financial commitments will only be established each time a Purchase Order for the specific services/TOR for Individual Contractor is committed.
This LTA has a cumulative ceiling amount that may accrue to the individual contractor during the life of the LTA, but said amount shall remain as an upper limit, and must not and cannot be interpreted nor understood as neither a financial commitment nor guarantee of business volume.
Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.
The consultant will work in close consultation with the HR Business Partner or their designated authority. The deliverables will be closely monitored to ensure timeline and strategy plan remain on schedule.
The consultant must disclose any perceived or actual conflict of interest on any panel they are assigned with.
This global LTA will be used by various UNDP Country Offices and as such, the consultants will be required to work on different time zones.
Annexes (click on the hyperlink to access the documents):
Annex 1 - UNDP P-11 Form for ICs
Annex 2 - IC Contract Template
Annex 3 – IC General Terms and Conditions
Annex 4 – RLA Template
Any request for clarification must be sent by email to email@example.com
The UNDP Central Procurement Unit will respond by email and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all applicants.
Please refer to UNDP procurement notices (https://procurement-notices.undp.org/view_notice.cfm?notice_id=71566) for further updates.