Individual Consultant to Integrate Lessons Learnt from Tsunami Project into Official Government [DepEd, NDRRMC] Policy

Location : Manila, PHILIPPINES
Application Deadline :13-Nov-20 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
Expected Duration of Assignment :60 working days from November 2020 to February 2021

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


The UNDP is a leading global practitioner in the field of disaster risk reduction (DRR) and has been working in several disaster-prone countries on disaster risk management, including disaster risk assessment, disaster risk governance and mainstreaming, disaster preparedness and early warning, and disaster recovery.


In June 2017, the Government of Japan and UNDP in Asia-Pacific collaborated on a regional project implemented in 18 tsunami prone Asia-Pacific countries for 18 months. The “Partnerships for Strengthening School Preparedness for Tsunami in the Asia Pacific Region” aimed to mitigate the impact of tsunamis by enhancing school preparedness by collecting risk data, conducting tsunami education campaigns, reviewing or developing school disaster preparedness plans, designing drill scenarios and conducting safe evacuation drills. It focused on schools located in tsunami prone areas.


The first phase of the project saw the successful conduct of tsunami drills in the 6 schools of Tacloban City, Leyte and Salcedo, Eastern Samar mobilizing more than 9,000 students and teachers. An instructional video produced from the first phase was distributed to the different schools in Eastern Visayas. The second phase reached out to more schools in different parts of Eastern Visayas and Siargao Island in Mindanao. More than 10,000 students and teachers participated in the earthquake-tsunami drill conducted in the 7 schools of Abuyog [Leyte], 4 schools in Tacloban City [Leyte] and 5 schools in Salcedo [Eastern Samar].


To test response-preparedness of schools and local government units, an Eastern Samar-wide [facing the Pacific Ocean] simultaneous tsunami evacuation drill was conducted in September 2019. A total of 40,820 [20,361 female and 20,399 male] students and 1,312 teachers from 103 public and private schools from 15 municipalities participated in this event. On the occasion of the World Tsunami Awareness Day, an island-wide tsunami evacuation drill was held in Siargao Island, Surigao del Norte [in Mindanao] involving 15,351 [7,668 male; 7,683 female] students from 55 schools in the 8 island municipalities.


The Tsunami Project Phase 1 & 2 implementation in the Philippines revealed gaps in the overall school preparedness for tsunami, opportunities to fill up the gaps as well as lessons learnt. School administrators and DRR focals said that the drills surfaced rooms for improvement in the schools’ preparedness plans, particularly in plotting out evacuation routes. Local government units have shown interest in working with schools in the long-term in identifying primary/alternate routes to higher and safer grounds and in maintaining the readiness of these evacuation routes and sites. At the Division level [province and city] of the Department of Education, it saw the need to institutionalize the conduct of tsunami drills in tsunami prone schools, on top of the national-led school-based quarterly National Simultaneous Earthquake Drill.

Under the Early Recovery Programme of UNDP CO, an IC will be engaged to advocate adoption of lessons learnt from the project into the official policy of the national Department of Education [DepEd, particularly with its DRRM Service] and other relevant agencies such as the Capacity Building and Training Service [CBTS] of the Office of Civil Defense [OCD], the National DRRM Council, the Department of Interior and Local Government [MILG] among others. This shall be guided by the Safe Schools Framework.

Institutional Arrangement

The Climate Action Team Leader shall directly supervise the IC. The IC is expected to liaise/interact/collaborate/ meet with different Government institutions, stakeholders and UNDP Climate Action Team for the duration of the engagement.

Duration of Work

The target date for the start of work is 5 November 2020 and the completion date is  10 February 2021 for maximum of 60 working days

Duty Station

The duty station is in Manila. However, the IC is not expected to report on a daily basis to the UNDP Country Office in Mandaluyong City but shall work remotely in the conduct of his/her work and on on-call. The IC is also expected to attend face-to-face meetings with government counterparts if allowed.


Duties and Responsibilities

Under the direct supervision of the Climate Action Team Leader and the Programme Associate of the Climate Action Team, the IC shall:

Conduct preparatory meetings/consultations with government agencies [DepEd DRRMS, CBTS OCD, BLGD MILG] re Lessons Learnt in Tsunami Preparedness Project

  1. Consultation with the Disaster Risk Reduction and Management Service [DRRMS] of the Department of Education [DepEd] Central Office to review and secure agreement for the enhancement of existing policy/ies on school-based tsunami preparedness, including the adoption of the STEP-A digital application in selected schools
  2. Consultation with the Capacity Building Training Service [CBTS] of the Office of Civil Defense [OCD] for the possible formulation of an MC re institutionalizing tsunami drills in tsunami-prone areas
  3. Creation of a technical working group [composed of OCD, DepEd and PHIVOLCS] for the review and enhancement of Tsunami Preparedness Manual and the text of the proposed Memorandum Circular on Tsunami Drills



Corporate competencies

  • Demonstrates integrity by modeling the UN's values and ethical standards
  • Promotes the vision, mission, and strategic goals of UNDP
  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability
  • Treats all people fairly without favoritism

Functional and technical competencies

  • Ability to work in a diverse and multi-cultural environment
  • Self-motivated and ability to work under pressure and to meet strict and competing deadlines
  • Displays analytical judgment and demonstrated ability to handle confidential and politically sensitive issues in a responsible and mature manner
  • Demonstrates openness to change and ability to manage complexities

Required Skills and Experience

The IC should meet the following minimum requirements:


Points Obtainable (100 points)

  • Educational Background: Bachelor’s Degree in Social Sciences and other related field (minimum 14 points for Bachelor’s degree, additional points for additional degree, maximum of 20 points)



  • With minimum 7 years of experience conducting DRR in schools and communities that includes but not limited toconducting assessments using Safe Schools Framework assessment tools, providing technical assistance to school management and teachers in the formulation of school-based DRRM plans, aligning school-based DRRM plan with the host barangay DRRM plan among others


  • Has minimum 5 years of experience working with schools [public DepEd and private] and other government agencies, both national and local government units doing / conducting DRR





Combined Scoring method – where the qualifications and methodology will be weighted a max. of 70%, and combined with the price offer which will be weighted a max of 30%

For purposes of generating Offers whose contents are uniformly presented and to facilitate their comparative analysis, it is best to recommend the preferred contents and presentation of the Offer to be submitted, as well as the format/sequencing of their presentation.  The following documents may be requested:

  1. Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP;
  2. Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references;
  3. Financial Proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. 

interested applicants to note that personal Medical/health insurance (to be purchased by the individual at his/her own expense) is mandatory for the issuance of contracts. Upon award of the contract, the consultant must be ready to submit proof of insurance valid during the contract duration.

The following templates / Annexes and IC General Terms & Conditions can be downloaded from

  • General Terms and Conditions for Individual Contract
  • Letter of Confirmation of Interest and Availability
  • P-11 form

In view of the volume of applications, UNDP receives, only shortlisted offerors will be notified.

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