Youth Engagement & Innovation Consultant


Location : Putrajaya, MALAYSIA
Application Deadline :04-Dec-20 (Midnight New York, USA)
Type of Contract :Individual Contract
Post Level :National Consultant
Languages Required :
English  
Starting Date :
(date when the selected candidate is expected to start)
18-Dec-2020
Duration of Initial Contract :240 days over the period of 12 months
Expected Duration of Assignment :240 days over the period of 12 months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.


Background

More than half of the world’s young people reside on this continent. At the moment, roughly 68 of every 100 people in Asia are of working age. It is a region facing up to the challenges of extreme poverty and climate change but brimming with economic dynamism and a youthful workforce to deliver on unfulfilled potential. What’s more, nearly a billion people in Asia are below the age of 15; which means by 2050 the region will have more working-age people, and fewer older and younger dependents than at any point in its history. This ‘youth bulge’ offers the region a unique opportunity for economic progress, to lift millions more out of poverty, and ultimately close the gap with the developed world. Young people in the region are 5-7 times more likely to be unemployed than their older counterparts at the same level of education. Women’s access to education and participation in the labour force remain stubbornly low across populous swathes of the region. The next wave of development gains as envisioned by the UN’s Sustainable Development Goals must address the needs of those left behind.

 

UNDP’s Asia Pacific Human Development Report for 2016 examined these demographic trends and sets out clear policy directions that governments can harmonise with their national development plans and strategies. UNDP and its partners believe that youth can make a real and positive difference and create their own opportunities by engaging with these challenges head on through social entrepreneurship and innovation, exploring dynamic approaches to mobilizing their peers and communities and creating adaptive solutions to addressing Youth economic marginalisation. The 1997 National Youth Development Policy defined youth in Malaysia as ranged between the age of 15-40. However, the policy also specifies that youth development programs and activities shall be focused on youth aged 18-25. This makes up almost half of the Malaysian population and the potential of this youthful demographic bulge to contribute to national development is often overshadowed by the reality of young peoples’ lives as they grapple with the challenges toward realizing their development.

 

Through the Regional Youth Programme on Leadership, Innovation and Entrepreneurship (RYPLIE or Youth Co:Lab), a regional programme supported through the UNDP Bangkok Regional Hub, with Malaysia as a country participant, a social innovation service model will be designed to empower and engage youth to internalize innovation, co-design and develop the next generation of services by prototyping new ideas and solutions that address national priorities. It will support youth and other stakeholders to:

 

  • Strengthen the ecosystem that fosters opportunities for young entrepreneurs, social innovators and youth-led networks and organisations;
  • Build the capacity of young entrepreneurs, social innovators and youth-led networks and organisations through developmental exercises and mentoring, and recognise their skills and talent;
  • Provide the platform for enhanced coalition building and networking among young entrepreneurs, social innovators and youth-led networks and organisations with leaders and experts in the fields of business, development, finance, technology and innovation; and
  • Provide funding and investment platform to scale successful innovations both nationally and regionally.

 

The planned multi-stakeholder national dialogue, to be supported by RYPLIE, will bring prominent public and private sector actors together to support youth social innovation through each stage of the innovation process


Duties and Responsibilities

SCOPE OF WORK

The Youth Engagement and Innovation consultant is expected to assist the following activities in completing the assignment:

 

Project Development and Implementation:

  • Support the Youth Co:Lab Malaysia initiative on day-to-day operations and implementation;
  • Actively assist in managing innovation proposals as well as budgets and financial resources allocated to the project;
  • Assist in the preparation of reports (technical and financial) for the Country Office (CO) and the Bangkok Regional Hub;
  • Develop innovation and youth strategies linking with project portfolios within the office;
  • Manage the implementation of a number of specific innovation and youth initiatives pertaining to diverse project portfolios and project units in close coordination with the Inclusive Development and Growth Program Analyst;
  • Actively assist in managing innovation proposals as well as budgets and financial resources allocated to youth initiatives and maintain regular updates to the Inclusive Development and Growth Program Analyst for necessary revision and adjustment;

 

Event Coordination:

  • Coordinate the inputs of UNDP, Citi Foundation, MaGIC and other implementing partners into the agenda, and coordinate the event management for Youth Co:Lab National dialogue and Regional Summit;
  • Support the coordination of logistics and documents for the Regional Summit including the confirmation of venues, logistics for participants and speakers, evening activities, volunteer preparation etc.
  • Support to organize innovation and youth events such as conferences, camps, seminars, workshops, summits, etc.

 

Partnership Management Communications:

  • Support the UNDP CO in developing partnerships and the organization of meetings with the Youth Co:Lab Bangkok Regional Hub with the objective to facilitate knowledge sharing, technology exchange, and access to finance;
  • Mobilize partnerships and resources to support the UNDP Youth Programmes at both national and regional level;
  • Collects and keeps track of youth-related practices within UNDP Malaysia, including the innovation and youth partners database;
  • Prepares outreach materials associated with innovation, youth and public-private partnerships (i.e. PowerPoint presentations, brochures, etc.) as needed; and
  • On a case to case basis, the Youth Engagement and Innovation Consultant may also be tasked with some CO-wide activities.   

 

INSTITUTIONAL ARRANGEMENT

 

The Youth Innovation Consultant will report to the Program Analyst of Inclusive Development and Growth at UNDP Malaysia and work in close collaboration with the UNDP CO and other contracted parties, with expected reporting of progress to the Programme Specialist of Youth and Civic Engagement in  UNDP Bangkok Regional Hub. The success of the project depends on the timely delivery of each component. 

 

UNDP CO will have the following responsibilities: (i) Provide relevant documents; (ii) Discuss and agree on the methodologies of the assignment; and (iii) Monitor and evaluate the progress of the assignment. The contract and payments will be performance-based and regularly assessed by the UNDP CO. All travel expenses to and from the target area should be included in the financial proposal.

 

The present ToR may be subject to modification, without changing the overall objective and the scope of work, on the basis of mutual consultations. UNDP will hold the copyright of the assignment deliverables.

 

EXPECTED OUTPUTS & DELIVERABLES

 

The Consultant is expected to submit monthly reports identifying progress towards the following outputs based on the Youth Co:Lab work plan:

 

  • Completion of Malaysia National Dialogue Program, other Youth Co:Lab initiatives, and compilation of an outcome report of the National Dialogue (December 2020); and Regional Summit 2021.

Activity

Estimated NUmber of Days
Upon satisfactory completion of the completed workplan, program support, monitoring and evaluation for youth engagement work for the country office      15
Upon satisfactory completion of the first deliverable (completion of the mini incubation program of Youth Co:Lab Malaysia 2020)      30
Upon satisfactory completion of the second deliverable (execution of the Regional Summit in 2021)      90
Upon satisfactory completion of the third deliverable (execution of Youth Co:Lab Malaysia 2021 post Regional Summit)      90
Upon satisfactory completion of the third deliverable on compiling baseline data on youth development for national Monitoring & Evaluation framework      15
                                                                                                                                                                 Total240 days

The consultant will work not more than 20 days per month and a total of 240 days in 1 year.  S/He will be paid an average monthly fee for the achievement of all said deliverables.

 

DURATION OF ASSIGNMENT, DUTY STATION AND EXPECTED PLACE OF TRAVEL

Contract duration: 240 days over the period of 12 months (15 December 2020 to 15 December 2021).

 

Consultant will be based at the UNDP office in Putrajaya, on a 5 day per week basis (or as agreed with Program Manager), over the 12 month period of the assignment.

 

A consultant may be required to travel to project sites or attend the events relevant to the project within Malaysia. Travels will be authorized by the program manager of when required. Travel expenses (ticket, living allowance and local transport) shall be agreed prior travel and reimbursed after trips completed.


Competencies

Corporate Competencies:

  • Demonstrates integrity by modelling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP, and partner organizations; and
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

 

Functional Competencies:

  • Excellent knowledge of the current and emerging social development challenges, particularly facing youth;
  • Demonstrates strong analytical skills;
  • Promotes team work, contributes towards building team consensus;
  • Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback;
  • Consistently approaches work with energy and a positive, constructive attitude; and
  • Excellent teamwork and leadership skills.

 

Development and Operational Effectiveness

  • Ability to apply organizational policies and procedures.

 

Management and Leadership

  • Focuses on impact and result for the client and responds positively to feedback;
  • Supports teams effectively and shows conflict resolution skills;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates strong oral and written communication skills;
  • Builds strong relationships with clients and external actors; and
  • Demonstrates openness to change and ability to manage complexities.


Required Skills and Experience

The consultant should ideally have the following expertise and experience:

 

Professional Experience

 

  • At least 5 years of relevant work experience on Youth, entrepreneurship and Innovation field;
  • Understanding of youth work, innovation methodologies and social entrepreneurship is essential;
  • Excellent organizational skills with a successful track record of planning and implementing innovation events;
  • Participate effectively in team-based, information-sharing environment, collaborating and cooperating with others;
  • Expertise and knowledge of youth engagement with communities in Malaysia;
  • Understanding of development and social innovation context in Malaysia would be an added advantage.

 

Education Requirement

 

  • Bachelor’s Degree or equivalent in development, international relations, media or related fields. with more than 5 years of experience in youth engagement work and social entrepreneurship/start-up ecosystem.

 

Language Requirement

 

Proficient in English. Proficiency in Bahasa Malaysia will be an added advantage.

 

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual applicants must submit the following documents/information to demonstrate their qualifications:

  1. Document 1 : Letter of Confirmation of Interest and Availability at  http://www.my.undp.org/content/dam/malaysia/docs/Procurement/Letter%20of%20Interest%20_Annex%201.docx?download;
  2. Document 2: Technical Proposal: Proposal on how your qualifications and experience can lead towards the successful deliverable of this assignment within the required timeframe, and provide a brief methodology on how you will approach and conduct the assignment; and 
  3. Document 3: Financial Proposal at https://www.my.undp.org/content/dam/malaysia/docs/Procurement/Financial Proposal Template (Daily Fee) - MYR.doc .All inclusive and takes into account various expenses the candidate expects to incur during the contract, including:
    • The daily professional fee;
    • The cost of travel from the home base to the duty station (UNDP Office, Putrajaya) and vice versa;
    • Communications, utilities and consumables; and
    • Life, health and any other insurance.
  4. Document 4: Personal CV or P11 including areas of expertise and past experiences in similar projects and at least three (3) references at http://www.my.undp.org/content/dam/malaysia/docs/Procurement/P11%20for%20SC%20&%20IC.doc?download
  5. Please submit this information in one file as Document 1, 2, 3 and 4.The system will only accept one attachment , please merge all documents and submit as one file.
  6. Applicants must reply to the mandatory questions asked by the system when submitting the application.
  7. Candidates who fail to submit all the information requested above will be disqualified.


How to Apply:

  • Kindly download the Letter of Confirmation of interest and availability, Financial Proposal Template and General Terms & Conditions mentioned below;
  • Read and agree to the General Terms & Conditions (refer to below link);
  • Click the ‘apply’ icon and complete what is required;
  • Scan all documents into 1 pdf folder and then upload;
  • For clarification question, please email to procurement.my@undp.org. The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2020/062"as the subject matter.

 

General terms & conditions to be downloaded:

Reimbursable Loan Agreement (RLA): A legal instrument between UNDP and a Company/institution, according to which, the latter makes available the services of an individual delivering time-bound and quantifiable outputs that are directly linked to payments

Incomplete proposals may not be considered. Only short-listed candidates may be contacted, and successful candidates will be notified.

 

Criteria for Selection of the Best Offer

Evaluation Method and Criteria

Only candidates which are responsive and compliant will be evaluated, Individual Consultants will be evaluated based on the following methodology;

Individual consultants will be evaluated based on the following methodologies:

Cumulative analysis

When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:

a) responsive/compliant/acceptable, and

b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

* Technical Criteria weight; 70%

* Financial Criteria weight; 30%

Only candidates meeting the pre-determined minimum points would be considered for the Financial Evaluation.

Criteria

Weight

Max. Point

Technical

70%

 

  • Qualification and years of relevant work experience

30%

 

  • Sample work

50%

 

  • Competencies (based on proposal / interview / performance evaluation)

20%

 

 

 

 

Financial

30%

 

 

The application receiving the Highest Combined Score will be awarded the contract.

 

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, aboriginal groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.



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