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IC 086/20- Pension MIS Consultant
|Location :||Erbil with frequent travels to other KRG cities., IRAQ|
|Application Deadline :||06-Dec-20 (Midnight New York, USA)|
|Additional Category :||Management|
|Type of Contract :||Individual Contract|
|Post Level :||National Consultant|
|Languages Required :||English|
|Starting Date :|
(date when the selected candidate is expected to start)
|Duration of Initial Contract :||9 months|
|Expected Duration of Assignment :||9 months|
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP in partnership with the Ministry of Planning of Kurdistan Regional Government (KRG) has introduced Funding Facility for Economic Reform (UNDP FFER-KRG) to support and ensure the implementation of the economic reform adopted by the KRG, one of the activities undertaken by UNDP FFER-KRG is to support the General Directorate of Pension (GDOP) at the KRG to reform and modernize the system of Pension Administration.
The General Directorate of Pension (GDOP) provides services to Pensioners through (14) Directorates of Pensions (DOPs) which are located across the Kurdistan Region. In this framework, UNDP FFER-KRG is supporting the GDOP to develop and implement a modern management information system. The Public Pension Management Information System (PPMIS) intends to transform the current business operations from what is currently a redundant and highly manual environment, to a new environment where key business processes are centralized, more automated, and where a single integrated system is in use.
The development of the PPMIS reached the final stage, and it is envisaged that GDOP and all (14) DOPs will start applying the system in 2020. However, GDOP foresees numerous challenges in supporting staff to effectively adapt and properly use the new system. The staff at GDOP and all the (14) DOPs have long been accustomed to manual calculations and paper-filing systems, thus, to ensure a smooth transition to the PPMIS, at least (240) staff members at the GDOP and the (14) DOPs will require training on using various modules of PPMIS, including: checklist verification, data entry, reports generation, using dashboards, generation of tracking codes, printing ID Cards, benefits calculation, scanning dossiers, case transfer to other departments, auditing, etc.
Technical assistance will be a key element for upgrade actions required during the first (6) months of the rollout and implementation plan. Therefore, UNDP FFER-KRG is recruiting the Pension MIS Consultant as local consultants to provide a high-end support, technical assistance, and contribute in the layout design, and planning of the rollout of the PPMIS through conducting comprehensive online and on-the-job training courses, besides sharing platforms to provide remote support due to the overwhelming consequences of the COVID-19. The Pension MIS Consultant will participate in the strategic plan to provide services to the GDOP key personnel, and to ensure the sustainability of the project. He/she will directly participate in the process of knowledge management and building capacity.
The GDOP currently has (260,000) records of pension accounts, the existing records suffer a high level of deficiency. During the process of PPMIS data migration, less than 10% of the required information was available, the GDOP uses unconsolidated methods for gathering information and storing data, the GDOP is receiving (overwritten) updated versions of pensioner accounts from the (14) DOPs on monthly basis, each DOP is using a different method of data management, including Excel, MS-Access and other flat files. In order to ensure data consolidation and integrity the GDOP will require to conduct a process of data consolidation and integrity to validate the existing data. The Pension MIS Consultant will determine the essential information that need to be entered into PPMIS, provide training and continuous support to the Data Entry and Verification Clerks who will be assigned by the GDOP, in addition the hired Consultants will prioritize and highlight the specific data fields that must be entered into the PPMIS in order to obtain the required outputs such as benefits calculation and pay-slips generation, the local Consultant will help in the assessment of the current infrastructure and configuration management of assets, at the same time they will teach the IT staff at GDOP and DOPs to manage the configuration of the equipment.
Duties and Responsibilities
Under the direct supervision of the UNDP FFER-KRG Project Manager, the Pension MIS Consultant will play a major role in the process of implementation and rollout of the PPMIS, he/she will work in liaison with the PPMIS key personnel at the GDOP, DOPs, and the System Administrator to achieve the strategic objectives, and support building human capacity at the GDOP and all (14) DOPs. He/she will layout a contingency plan to address the possibility of conducting online training and provide remote support in case of movement restriction or emergency situations due to COVID-19. Along with the PPMIS implementation, the hired Consultant will supervise and manage the process of data verification and consolidation for the existing (260,000) pension records, provide required training courses, and assist in the process of monitoring and data analysis, required tasks, roles, and responsibilities include:
The Implementation and rollout of the PPMIS:
In the context of the PPMIS implementation and rollout plan; the Pension MIS Consultant will act as the major focal point among the key stakeholders at the GDOP and DOPs to achieve the following activities:
Data integrity and Consolidation:
The Pension MIS Consultant will manage the process of data verification and consolidation for the (260,000) existing pension records, in collaboration with the key personnel at the GDOP and the (14) DOPs, the hired Consultant will supervise the progress of daily activities, provide monitoring and evaluation services, use tools and techniques to ensure a high level of data integrity. The process of data verification and consolidation will be achieved by Data Entry and Verification Clerks who will be hired for this purpose:
Required Skills and Experience
Education and Professional Qualifications Required:
Bachelor’s Degree in information technology, Computer Science, Engineering or a relevant MIS - field.
The application should contain below mandatory documents:
The detailed terms of reference and the Letter of Confirming Interest and Availability form are available in the following link with mentioned Job Title above : https://procurement-notices.undp.org/view_notice.cfm?notice_id=72450
Please note you can upload only one document in the online application, therefore combine the CV, and the Letter of Confirmation and Availability as one pdf and upload it accordingly.moreover, please note that failure to submit required mandatory documents by UNDP will lead to rejection of your offer.